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773-SCSO Dispatching FY08-09 0 . If . ~ 113 ~ oc:r :::E: CL. Ln Sheriff Donald F. Eslinger .,-I 0- III ....~ An Internationally Accredited Age~ Seminole Commi"ioo 00 A""di~"oo Ii" l,w Eof""m'" A9,"~ County Commission for Florida Law Enforcement Accreditatiof'l Florida Corrections Accreditation Commissid National Commission on Correctional Health Care Public Safety Communications Accreditation September 9, 2008 Chief Brian Tooley Sanford Police Department 815 S. French Ave. Sanford, FL 32771 RE: Dispatch Services Agreement Dear Chief Tooley: Please fInd enclosed a fully executed original of the Agreement between the City of Sanford and the Seminole County Sheriff's OffIce. The purpose of this agreement will provide Police Dispatching Services to the citizens of Sanford. If you have any questions concerning this matter, please contact George Sellery at 407/665- 6532. Sincerely, DONALD F. ESLINGER, SHERIFF ~ p~ ~ Penny J. Fleming, Chief Administrative Services C: George Sellery, Fiscal Services 100 Bush Blvd., Sanford, Florida 32773 www.seminolesheriff.org Office: (407) 665-6650 I Corrections: (407) 665-1200 I Orlando Exchange: (407) 831-3316 . . a...;; 5'OJ' fo,1l , SEMINOLE COUNTY SHERIFF'S OFFICE / CITY OF SANFORD - AGREEMENT FOR DISPATCHING SERVICES THIS AGREEMENT 1S made and entered into bv and between DONALD F. ESLINGER, Seminole County Sheriffs OffIce, hereinafter referred to as "SHERIFF", a constitutional offIcer of the State of Horida, whose address is 100 Bush Boulevard, Sanford, Florida 32773, and the CITy' OF SANFORD, hereinafter referred to as "SANFORD", whose address is 300 North Park Avenue, Sanford, Horida, 32771. WITNESSETH: WHEREAS, in accordance with sections 163.01(2) and 163.01(14) Horida Statutes, the Seminole County Sheriffs OffIce and the City of Sanford are authorized to enter into Inter- local Agreements for the provision of services; AND WHEREAS, the SHERIFF maintains seven days per week, t\venty-four hour per day law enforcement dispatching services; AND WHEREAS, SANFORD has determined that it is advantageous to contract with the "SHERIFF" for the provision of police dispatching se1yices. NOW, THEI..L...~ORE, in consideration of the mutual understandings and agreements set forth herein, the SHERIFF and SANFORD agree as follows: 1. Term and Termination The TERt\1 of this Agreement shall be from October 1, 2008 until September 30, 2012, the dates of signature of the parties not\vithstanding, and shall be renewable in single or multiple year increments thereafter upon mutual written agreement by both parties and in accordance with applicable clauses set forth herein. This Agreement may be terminated by either party, with or without cause by providing SL" months written notifIcation in advance to the other party. In the event of termination, payment for services will be prorated to coincide with the date of ternunation. 2. Purpose The purpose of this Agreement is to provide specifIc services, i.e.; police dispatching to the Sanford Police Department and city residents as requested by SANFORD. 3. Cooperation It is agreed that the both parties shall provide all reasonable and necessary cooperation and assistance so as to facilitate this Agreement. 1 . , 4. Basic Services 1. The SHERIFF agrees to: A. Provide all police dispatching serVlCes required bv the Sanford Police Department utilizing employees of the SHERIFF, \vithin the corporate limits of SANFORD twenty-four hours per day, seven days per week. Calls for such services are to be directed to telephone numbers to be provi.ded by the SHERIFF, in addition to 911 calls, and the SHERIFF will dispatch SANFORD police units in response. B. Provide necessary instruction and trauung in SHERIFF'S radio protocol and communications procedures necessary for the provision of dispatch services. C. Maintain a numbered zone or other appropriate means of identifIcation for calls received and dispatched for SANFORD. D. Keep adequate records and provide report data to SANFORD in such formats and at such time intervals mutually agreed upon by both parties. E. Agree to provide the Sanford Police Department t\venty-four hours a day, seven days a week access to information contained in the Florida Crime Information Center System (FCIC), National Crime Information Center System (NCIC), National Law Enforcement Telecommunications System (NLETS), other stat.;, and national criminal justice information systems, motor vehicle registry, drivers license registry, boat registry, and administrative information systems and other such databases currently available to law enforcement agencies. F. Provide for a suffIcient number of personnel, appropriately qualified to perform those services as set forth within this Agreement. 2. SANFORD agrees to: A. Insure that the City Police Department observes the instructions and standard operating procedures to be provided by the SHERIFF for radio protocol and for coordination of dispatching efforts under this Agreement. B. Provide adequate radio equipment compatible with communications equipment utilized by the SHERIFF, to Sanford Police OffIcers. C. In situations where the SANFORD Chief of Police or another responsible offIcer needs to dispatch city police offIcers, the SHERIFF'S dispatcher is to be notifIed as soon as possible as to the nature of the call and the location to which the police unit was dispatched. D. SANFORD shall supply the SHERIFF with a list of all personnel authorized to laison with the SHERIFF in regards to the provision of services as set forth within this Agreement. The Sanford Chief of Police shall also advise the SHERIFF'S OffIce as to which types of calls reported and/or dispatched require notifIcation to the Chief or his designee. E. If SANFORD continues to maintain a police department telephone number that can be reached by the public during the day, SANFORD will make arrangements 2 . . . I. for calls to this number to be referred to SHERIFF'S dispatching during hours when SANFORD'S number is not being manned. F. It is understood by SANFORD that the serviccs callcd for in this agreement do not include telephone complaint report writing or walk-in complaint handling by the SHERIFF. 5. Compensation and Payment A. SANFORD agrees to reimburse the SHERIFF for dispatching services rendered as set forth in this Agreement for FY 2008/09 commencing October 1, 2008 and ending September 30, 2009 in the amount of $596.244.00 payable quarterly in accordance with the following schedule: Performance Period Payment Amount Payment Due Oct. 1, 2008 - Dee. 31, 2008 $149,061.00 Jan. 15,2009 Jan. 1,2009 - Mar. 31,2009 $149,061.00 Apr.15, 2009 Apr. 1,2009 - Jun. 30,2009 $149,061.00 July 15,2009 July 1,2009 - Sep. 30,2009 $149,061.00 Oct. 15,2009 B. In the event that the SHERIFF receives income from the County 911 Fund or any other source pertaining to the provision of dispatch services provided on behalf of SANFORD, said revenue sh~::' oe forwarded from the SHERIFF to the SANFORD and shall not effect amounts due under this Agreement. C. All payments shall be sent to the following address: Seminole County Sheriffs OffIce Financial Services Section 100 Bush Boulevard Sanford, FL 32773 D. The SHERIFF shall no later than June 1st of each year, submit to SANFORD the cost for providing services as set forth in this Agreement for the upcoming fiscal year beginning October 1 st. This anticipated cost shall not be binding upon the SANFORD and shall be subject to negotiation between the SANFORD and the SHERIFF. 6. Indemnification Pursuant to 768.28(18) Florida Statutes, neither the SHERIFF nor SANFORD waives any defense of sovereign immunity, or increases the limits of its liability, upon entering into this Agreement. This Agreement does not contain any provision that requires one party to indemnify or insure the other party for the other party's actions, or to assume any liability for the other party's actions. 7. Dispute Resolution This Agreement shall be governed by and construed with the laws of the State of Florida. Venue shall be in Seminole County, Florida. The SHERIFF or his appointed designee and the Sanford Chief of Police or his designee shall resoke minor disputes. 3 < . . .. , . 8. Notices Whenever any party desires to give notice unto the other party, notice may be sent to: For Sheriff: George Sellery, Senior Manager Seminole County Sheriff's Office 100 Bush Boulevard Sanford, FL 32773 For Sanford: Brian F. Tooley Sanford Chief of Police 815 South French Avenue Sanford, Fl. 32771 9. Entire Agreement It is understood and agreed that the entire Agreement of the parties is contained herein and that this Agreement supersedes all oral agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous Agreement presently in effect between the parties relating to the subject matter hereof. Any alterations, amendments, deletions, or waivers of the provisions of this Agt__.~.ent shall be valid only when expressed in writing, approved by the respective parties and duly executed on behalf of each party as set forth herein. IN WITNESS WHEREOF, the parties to this Agreement have caused their names to be affIxed hereto by the proper officers thereof for the purposes herein expressed. City of Sanford ~-, By: Robert chi Sanford City Manager 06.V1- (Jfl) D~ Date By: Brian Tooley Sanford Chief of Police Date t)1~ 4