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SIB ag & mins 2004 SCENIC IMPROVEMENT BOARD P O BOX 1788 SANFORD, FL 32772 -1788 • 407- 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., November 10, 2004, first floor City Commission Conference Room. I. Minutes: May 12, June 9 & October 13, 2004 II. 1st Streetscape Construction III. Recognition Award: November – 11 /10 —J. Barks, Atty -1120 W. 1 St Recommendations: KempTitle, Am South Bank IV. SIB Vacancies V. Work Projects. A. North Shore Marina Project – Fund Grant. VI. New Business: DISTRIBUTION: J. Manuel Acevedo Carol Kirchoff Betty Akers Mike Loader • Stephanie Powers Mike Kirby Douglas Groseclose City Mayor Marc Hultin City Manager City Commission (4) Seminole Herald Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407 - 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). • • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting November 10, 2004, 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Betty Akers, Mike Loader, Manny Acevedo, Stephanie Powers, Members absent: Carol Kirchoff, Doug Groseclose. No meeting due to lack of quorum. • • SCENIC IMPROVEMENT BOARD P O BOX 1788 SANFORD, FL 32772 -1788 407- 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., June 9, 2004, l floor City Commission Conference Room. I. Minutes from May 12, 2004. II. Recognition Award: June — AmSouth — Rinehart & W. 46. September — Insurance Land — French Avenue III. Downtown Design Committee — Stephanie Power — update. IV. Community Civic Signs - Update V. Vacation for July, August. VI. Work Projects. VII. New Business: DISTRIBUTION: J. Manuel Acevedo Carol Kirchoff Betty Akers Mike Loader Stephanie Powers Douglas Groseclose Mike Kirby Marc Hultin City Mayor City Manager City Commission (4) Seminole Herald Deputy City Manager Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407 - 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). 1 • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting June 9, 2004; 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Betty Akers, Mike Loader, Stephanie Powers. Members absent: Manny Acevedo, Cathy Bossert, Carol Kirchoff, Doug Groseclose. No meeting was held for the month of June due to absence of members. Meeting concluded: 4:30 p.m. 410 • SCENIC IMPROVEMENT BOARD • P 0 BOX 1788 SANFORD, FL 32772 -1788 407 - 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., May 12, 2004, l floor City Commission Conference Room. I. Adopt a Road Program - .Andrew VanGaale — Deputy City Manager II. Minutes from April 14, 2004. III. Recognition Award: May — Gorenflo & Gray — 5/12 -3:30 p.m. June — AmSouth — Rinehart & W. 46. IV. Downtown Design Committee — Stephanie Power — update. V. Budget project FY 03/04. VI. Work Projects. • VII. New Business: DISTRIBUTION: J. Manuel Acevedo Carol Kirchoff Betty Akers Mike Loader Stephanie Powers Douglas Groseclose Mike Kirby Marc Hultin City Mayor City Manager City Commission (4) Seminole Herald Deputy City Manager Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407 - 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). • • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting May 12, 2004; 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Betty Akers, Mike Loader, Carol Kirchoff, Stephanie Powers, Manny Acevedo. Members absent:, Cathy Bossert, Doug Groseclose. I. Andrew VanGaale, Deputy City Manager — Civic Signs: Mr. VanGaale was special guest for the month of May. Discussion was led into the removal of the "chain link" civic signs that are posted on four sites within the City. One has already been removed by the construction of AmSouth Bank on Orlando Drive. Two are existing on city properties, a third on E 46 A is on property owned by private individual and family. It has been approved by the board to send letters to the Civic Organizations t have signs returned and encourage the "Adopt A Road" program. Andrew agreed to go ahead with scheduling the removal of the signs and return the civic posted signs upon request. II. Gateway signs: Recent gateway signs were posted on the following properties; Civic Center, Senior Center, Police and Grounds Riverwalk substation, Library Museum, and Cultural Arts Center More signs will be ordered to be located at Ft Mellon Park, Touhy Park, Centennial. The recent signs were approved of by City Manager. The cost for each is $1,400.00. III. Work Projects: a. Limited funds of $1,000. are within the SIB Budget. Recommendations for ash cans to be installed on top or separate for the Riverwalk. Trash cans are placed but no ash cans are present. b. Live Oak trees to be planted along Park Avenue from 1s St to 3r Street. Request about palm trees S instead, problems with buildings and awnings. c. The Parks Division split up services to handle both ends of the City, some moved operations from the 6 St yard to the "old Post office" N. Palmetto Avenue. This group will maintain the north end of Sanford, ie: Riverwalk, 1s St, Civic Center, Senior Center, etc. d. SR 46 West: replace landscaping due to accident. e. Centennial Park -to be refurbished. Design package is to include lighting, gazebo repairs/replace, walk ways. f. Washington Oaks Park: resurfacing the courts, install of fence, gates, irrigation, budget for tree planting, playground equipment and pavilion. IV. Minutes: Minutes from April meeting was first approved by Mike Loader, seconded by Betty Akers. V. Recognition Award: The month of May was Grey & Gorenflow, Attorneys @ Law —E 2nd St. The sign was not posted will reschedule another paper shot later in the month. For the month of June, AmSouth located at 46 W and Rinehart Rd. For the month of September, Insurance Land — French Ave, vacation for the months of July and August. VI. Downtown Design: The bids were not accepted because of too many errors by the contractors. The rebid package will be readdressed and resent to bidders. Schedule for starting has been delayed by several months. Meeting concluded: 5:05 p.m. • SCENIC IMPROVEMENT BOARD P 0 BOX 1788 • SANFORD, FL 32772 -1788 407 - 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., April 14, 2004, 1st floor City Commission Conference Room. I. Tom George, P/W Director — alley rehab. II. Mike Barr, Seminole Water conservation — Butterfly garden III. Minutes from January 14, 2004, February 11, 2004. IV. Recognition Award: April — Greenway Plaza — 4/14 -3:30 p.m. May — Gorenflo & Gray — 5/12 -3:30 p.m. V. Adopt a Road Program. VI. Downtown Design Committee — Stephanie Power — update. • VII. Work Projects. VIII. New Business: DISTRIBUTION: Catherine Bossert J. Manuel Acevedo Betty Akers Carol Kirchoff Stephanie Powers Mike Loader Douglas Groseclose Mike Kirby Marc Hultin City Mayor City Commission (4) City Manager Deputy City Manager Seminole Herald Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407- 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). • r r • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting April 14; 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Betty Akers, Mike Loader, Carol Kirchoff, Stephanie Powers, Doug Groseclose. Members absent: Manny Acevedo, Cathy Bossert. I. Alley Rehab: speaker Mr. Tom George, Director of Public Works is working with Ms. Ferrell in alley rehab behind 109 S. Palmetto Avenue. Right of way permit is required by owner to place any structure, plants within the right of ways. The alley will be maintained by each individual, and if work is required within the alley, the owner will be notified of work to be done, so that obstacles may be removed by the owner. Alley rehab by the PW /Streets Division is a project that will be ongoing soon. The alleys are to be placed with asphalt millings to provide a more stable surface. II. Seminole Water Conservation: Mike Barr — Michele Thatcher. Initiation of a butterfly garden. Conserves water. Sanford Middle School is allowing for the installation of a butterfly garden. Xeroscaping plants, nectar plants and native plants are used. III. Minutes: January 14 and February 11 were first approved by Betty Akers, seconded by Mike Loader. IV. Recognition Award: for the month of April, Gateway Plaza was well received. For the month of May, Gray & Gorenflo Attorneys @ Law -E 2 "d Street. Recommend AmSouth located at 1S` St & Rinehart Road. First and second • by Mike Loader, Doug Groseclose. V. Adopt A Road: Draft letter approved by the members. Contact Deputy City Manager to review, approving of civic organizations to adopt roads for litter maintenance, including sign placement of organizations. The draft letter was approved with first from Doug Groseclose, seconded by Betty Akers. VI. Downtown Design: Bids were received. The monies came in over the budget. Meeting arranged for 4/26 with low bid contractor to clarify numbers and look into services that the City work force maybe able to oversee. VII. Work projects: a. 25 St & Park Ave - landscaping job complete. SIB compliments the work group. b. Riverwalk Grand Open- overseeing the operations of the grand opening scheduled for May. c. Signs: new sign placed at the new sub - station. Using the same style for all the park signs. d. SIB Budget: monies available for a project for this year. Ideas should be given by the next meeting. e. Centennial Park: bid proposals in the process for the refurbishment of the park. To include lighting, installation of a courtyard. f. Medians -S.R. 46: grant monies available through FDOT and also for French Ave to 20 St. VIII. New Business: SunCor has received final approval from FDOT for right of way and median plan improvements. SIB member Cathy Bossert may have moved permanent to Wisconsin. Stephanie will try to locate Cathy. Would like to be included in the Springfest with Student Museum next year. Meeting concluded: 5:45 p.m. • SCENIC IMPROVEMENT BOARD P 0 BOX 1788 SANFORD, FL 32772 -1788 • 407- 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., February 11, 2004, first floor City Commission Conference Room. I. Minutes from January 14„ 2003. II. Recognition Award: February: Farmer's Mkt — 1400 French Ave -3:30 p.m. March — Old "K -Mart" Bldg April - Gray & Gorenflo, Attys -E. 2 11d Street Recommended Sites:; future sites: Eckerd's 1 & French; Wal- Mart- Rinehart Rd. III. Tree City USA — 2/9/04 — recap of event. IV. Employee Annual Luncheon — 3/2/04 -11:30 a.m. -Parks Bldg -W. 6 St V. Downtown Design Committee — Stephanie Power — update. VI. City Commission Agenda: Status Gateway Signs, Public Restrooms. VII. Work Projects. • VIII. New Business: DISTRIBUTION: Catherine Bossert J. Manuel Acevedo Betty Akers Carol Kirchoff Stephanie Powers Mike Loader Douglas Groseclose Mike Kirby Marc Hultin City Mayor City Commission (4) City Manager Deputy City Manager Seminole Herald Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407 - 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting February 11, 2004; 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Stephanie Powers, Betty Akers, and Cathy Bossert. Members absent: Doug Groseclose, Mike Loader, Carol Kirchoff , and Manny Acevedo. Due to lack of quorum there was no meeting held. Meeting concluded: 4:10 p.m. • III I SCENIC IMPROVEMENT BOARD P 0 BOX 1788 SANFORD, FL 32772 -1788 • 407- 330 -5681 The Scenic Improvement Board will be held 4:00 p.m., January 14, 2004, 1st floor City Commission Conference Room. I. Minutes from December 10, 2003. II. Recognition Award: January - Sunoco Station —2623 Orlando Dr -3:30 p.m. February: Farmer's Mkt — 17 &92 March — Old "K -Mart" Bldg Recommended Sites: Gray & Gorenflo, Attys -E. 2 11 " Street; future sites: Eckerd's 1st & French; Wal- Mart- Rinehart Rd. III. Employee Annual Luncheon IV. Tree City U.S.A. for year 2004- 2 /9 /04 - -what to plant and where. V. Downtown Design Committee — Stephanie Power — update. VI. City Commission Agenda: Gateway Signs, Public Restrooms. VII. Work Projects. • VIII. New Business: DISTRIBUTION: Catherine Bossert J. Manuel Acevedo Betty Akers Carol Kirchoff Stephanie Powers Mike Loader Douglas Groseclose Mike Kirby Marc Hultin City Mayor City Commission (4) City Manager Deputy City Manager Seminole Herald Orlando Sentinel ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105). ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 407 - 330 -5626, 48 hrs in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General). • • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting, January 14, 2004; 4:20 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Stephanie Powers, Doug Groseclose, Mike Loader, Manny Acevedo, Betty Akers, Carol Kirchoff, Cathy Bossert. Minutes : The minutes from the meeting of December 10, - first motion of approval Mike Loader seconded by Doug Groseclose. Recognition Award: For the month of January, Sunoco Station - Orlando Dr. February — Farmers' Market, March "Old K -Mart Plaza" — Orlando Dr., April - Gray & Gorenflow - E 2 Street. Motion of approval- Cathy Bossert, second by Mike Loader. Employee Lunch: Appreciation Luncheon for the Parks & Rec grounds keepers. Scheduled for March 2, 11:30 a.m. Invitation to include the City Manager & Assistant. Mike will cook and brink utensils, charcoal. Cathy will bring pickles desserts. Doug - utensils plates, napkins. Carol - condiments. Betty - beans, onions. Manny - chips, salad. Stephanie - collect $5.00 from each member for purchase of meats & buns. Tree City for Year 2004: Scheduled day for event - February 9, 04. Tree planting at Magnolia Avenue extension. Start time: 11:00 a.m. Downtown Design Committee: CRA with the City is seeking funding for l Street Rehab. The concept has been approved by the City Commission. Parking is parallel with round abouts at intersections Palmetto, Park, & Oak • Avenues. Grant projects: Motion to approach City Commission for funds to be allocated, first motion of approval from Mike seconded by Doug. Gateway signs: Received design and estimated cost for the "Gateway Signs from Doug. Proceed with item to the City Commission January 26. Seeking approval to seek grant information received from Main Street. Grant is matching funds, so request is for the monies to be allocated for FY 04/05 budget year. To be due by end of year. First motion of approval to proceed to City Commission Betty Akers, seconded by Cathy Bossert. Public Restrooms: Before City Commission January 26 for approval of funds to be allocated for FY 04/05 budget year. First motion of approval to proceed to City Commission Mike Loader, seconded by Doug Groseclose. Work projects: Magnolia Square extension - work is under development at this time. Squares cut out for tree placement, electrical line install, irrigation system, brick lay. Continue unto Park Avenue from Magnolia Ave. Centennial Park: Request for survey work of the Park. Install of sidewalks, upgrade lights, rehab gazebo. Meeting concluded: 5:35 p.m. • • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting October 13, 2004, 4:00 p.m., City Commission Conference Room, first floor, Sanford City Hall. Members present: Betty Akers, Mike Loader, Stephanie Powers, Members absent: Carol Kirchoff, Doug Groseclose and Manny Acevedo. No motions of approval due to lack of quorum. 1. 1st Street Streetscape: John Reichardt Project Manager with Public Works gave status of project. Saving the old brick to relay to save fund expenditure. Few problems in underground utility work; no gate valves, no shut off system, old lines. Artesian wells not located on prints, removal of old Stormwater lines included brick work, etc. Construction schedule is approximately ten days behind schedule due to recent weather conditions. 2. Recognition Award: Recommendation for J. Barks, Attorney located on W. 1st Street for the month of November. Also recommend AmSouth Bank. 111 3. SIB Board Vacancies: Memorandum to the City Commission requesting to fill SIB vacancies or co joining several boards into one. Mark Hultin will take to the City Commission. 4. Work Projects: • North Shore Marina: applied for grant with State Department of Natural Resources. The plans are to include boardwalk, piers, beach front for sailboats, picnic areas & lights. • Hurricane Damage- Parks: have hired AAA tree service for the trim, removal of tree debris for the parks within Sanford. Expect to take at least two weeks to clean up. No tree replacement at this time. • SR 46 Median: scheduled to re- landscape the existing median after the storms. • Community Signs: some of them have been torn up from the recent storms. The community signs will be placed at the Parks Shop for pick up from the community. • Landscape Services: open the bids this next Thursday for contractual services to maintain areas throughout the City under the Parks Division. • Improvement Boat Program: have applied for grant funds to install lights, signs, and upgrade sidewalk within the area of the Marina. Meeting adjourned 5:15 p.m. •