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SIB ag & mins 1992 CORRECTED SCENIC IMPROVEMENT BOARD AGENDA Regular meeting of the Scenic Improvement Board will meet Wednesday, December • 2, 4:00 p.m., first floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of regular meeting November 4, Trash Bash November 5, 1992. II. Median Concept N 17 -92 - D.O.T. grant project. Mr. David Dryllie - Landscape Archetect Estimated cost of project. III. Make Sanford Shine. - Preparations for December 5, 1992 IV. Recognition Award: December - Dr. Runge's Office -2105 Park Avenue 12/1/92 10:00 a.m. January - Checker's February - V. Howard Jeffries Seminar -Tree City VI. Individual Comments. DISTRIBUTION: Eliza Pringle • Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 - 562648 hours in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General) • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting December 2, 1992, 4:00 p.m., first floor City Commission Conference Room. • Members present: Connie Williams, Eliza Pringle, Tim Donahoe, David Bach, Juanny Mercer. Members absent: Lois Dycus, Amelia Royster, Larry Williams, David Gatchell. I. Minutes of regular meeting November 4 and special meeting of November 5 were approved by members present. II. Median Concept 17 -92; French Ave; Seminole Blvd. Howard Jeffries has improvised another concept with a 2/3 less plant material for concept. Also cost is less and within the FY 92/93 budget year. The concept has been accepted as low maintenance, using native plant materials, attraction of colors through out the year. The Department of Transportation has preliminary approved of the concept, permits will be required due to r /w's belong to D.O.T. Trees to be planted only within the two islands so not to create a traffic hazard, include; Bald Cypress, River Birch, Sweet Bay Magnolia- Shrubs are not to be over 2' high which will include trailing lantana, evergreen giant, coontie, miscellaneous plant material: rain lily, mohlberry grass, native iris, shilling holly. Recommendation and approved by, first motion -Tim Donahoe, seconded by David Bach. III. Seminar - "Building with Trees ". Howard Jeffries attended the seminar and returned with information concerning the nature, growth in and around trees and to protect trees. Discussion was how to plant a tree, protect the trees within the vicinity of building. IV. Make Sanford Shine. Preparations and maps are ready for Saturday's event. Expect to see • members and clubs by 8:00 a.m. to start the round up of scattered garbage along r /w's. Has had commitments from several clubs and organizations. V. Amtrak Railroad Station. Received a letter of complaint from area resident. Requesting assistance from the SIB board with informing the State office of Amtrak of the poor conditions of unsightly grounds in Sanford. Request that the secretary draft a reply to Mrs. Chapman and a letter to the manager of the Amtrak Railroad Station in Washington. Projects that the SIB board recommend do deal with City's property within the City limits of Sanford. VI. Tree City U.S.A. Flyers and notices are being worked on with Mike Martin, Trish Thomas of Seminole County for the annual presentation January 15, 1993, Saturday, flyers will be sent to the elementary schools for the contest in reference to meaning of trees for February 8, 1993 festivities. Festivities for January 15 will start 10:00 a.m., in the Ft. Mellon Park. Sessions will include education from the master gardeners of pruning demonstrations, fertilizing and watering, composting and diseases. Flyer message will also be printed on the back of utility bills to inform residents within Sanford. Festivities for February 8, will include symbolic tree planting of a friendship tree, the Mayor, City staff will be recognized and the naming of the children for the contest of "What a Tree means ". Letters to be sent to area stores for donations of cookies, punch for the festivities, as well as to area Discount Stores for gift certificates for the children. Included will be information for the public of the tree survey that took place this summer, the Historical Trees planting, and tree seedlings available for the public. Oak tree seedlings for public will have to be bought, first motion of approval to receive the tree seedlings; Juanny Mercer, seconded by Eliza Pringle. • Meeting adjourned 5:15 p.m. SCENIC IMPROVEMENT BOARD AGENDA Regular meeting of the Scenic Improvement Board will meet November 4, 4:00 p.m., first floor, City Commission Conference Room, City Hall, Sanford. • TOPICS OF DISCUSSION I. Minutes of regular meeting, October 7, special meeting, October 19, 1992. II. Median Concept N 17 -92 - D.O.T. grant project. Mr. David Dryllie - Landscape Archetect Concepts for Median project. III. Make Sanford Shine. - Pre - organization meeting November 5, 1992 8:00 a.m. - Status of organizations confirmation. - Preparations for December 5, 1992 IV. Recognition Award: November - Security National Bank, N. Park Avenue 11/2/92 10:00 a.m. December - Dr. Runge's Office -Park Avenue January - Checker's V. Tree City, U.S.A. - February 8, 1993, by proclamation - second Monday of February. - Festivities for acknowledgment. VI. Individual Comments. • DISTRIBUTION: Eliza Pringle Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 -5626 48 hours in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General) 411 SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting, November 4, 1992, 4:00 p.m., first floor City Commission Conference Room. • Members present: Connie Williams, Lois Dycus, Tim Donahoe, David Bach, David Gatchell. Members absent: Larry Williams, Amelia Royster, Eliza Pringle, Juanny Mercer. Guests: Emy Sokol, Garden Club; Gladys Zahand, City of Winter Springs. Mike Martin, Seminole County; David Dryllie, Green Images. I. Minutes of regular meeting October 7, and special meeting October 19, 1992 were approved by members present. II. Make Sanford Shine. Scheduled meeting for November 5, 8:00 a.m. with clubs and organizations to set roads r /w's for Trash Bash, December 5. Several calls already received as to what roads they will pick up; City Commission - Commercial from Sanford Av to Oak Avenue Scenic Improvement - Seminole Bl from Palmetto Av to French Ave Lions Club- Seminole B1 from Mellonville Ave to Palmetto Ave Boys & Girls Club- Persimmon Ave from 8th St to Southwest Rd SHDWA-lst Street from French Av to Sanford Ave St. Lucia -1st Street from Sanford Ave to Mellonville Ave Approval received from City Commission for request of City's participation in providing a garbage truck and driver for the scheduled date, as well as poker sticks, and garbage bags. Concentrate on roads within the historic district due to the scheduled historic walk later that same day. III. Entrance Signs. The special meeting was held, recommendations specified was given to the City Commission. The City Commission held their meeting, • October 26. The entry approved was Entry #1. The City Commission requested that the Public Works Director, City Manager, Parks Coordinator, Purchase Agent to coordinate for bid specifications and process with procedures. IV. Recognition Award. For the month of November, Security National Bank, N. Park Avenue, November 2, 1992, 10:00 a.m. For the month of December, Dr. Runge's office, Park Avenue. Lois will schedule. V. Tree City U.S.A. By resolution, schedule day is for the second Monday of February. Interest in having for a week instead of just one day. Mike Martin suggested interest in schools for planting of a tree on their grounds to be included. Motion for including the schools in the week of the Arbor Day festivities, first by Lois Dycus, seconded by David Bach. VI. Projects - Howard Jeffries. The hanging baskets donated by the Ixora Garden Club were hung along the street lights on 1St Street. Suggestion of installing one massive bed of annuals instead of throughout the City. Reasons include one central area for maintenance, cuts back theft and vandalism. The annuals for this season are ready for installation in the different areas, usage of perannuals this season. VII. Medians - Seminole Boulevard, French Avenue. David Dryllie presented concept of plants and installation within the six medians, using State D.O.T. grant funds. Plants includes; Wax Myrtle trees, Plum trees, Cort Grass, Cypress trees as well as implementation of wild flowers. Also using the r/w of the boulevards for implementation of Live Oaks. Included in the grant will the fact that reclaimed irrigation facilities will be used. Request from the board the cost of project. Motion for approval for the existing concept and proceed with the grant information packet to be recommended to the City Commission by the end of December, first motion -Tim Donahoe, seconded by David Bach. Meeting adjourned 5:25 p.m. • SCENIC IMPROVEMENT BOARD AGENDA Special Meeting of the Scenic Improvement Board will meet October 19, 5:30 p.m., first floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Sign Contest 9 entries; recommendations for three to the City Commission DISTRIBUTION: Eliza Pringle Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries • City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 -5626 48 hours in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General) • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a special meeting, October 19, 1992, 5:30 • p.m., first floor City Commission Conference Room. Members present: Amelia Royster, Juanny Mercer, Larry Williams, Eliza Pringle, Tim Donahoe. Members absent: Connie Williams, David Bach, David Gatchell, Lois Dycus. The meeting was held to recommend a Welcome sign for the City Commission. There were nine entries to recommend from. Comments as follows: E. Pringle- Entry #1 message board is good comments to change the posts to clocks. J. Mercer -Entry #1 change the configuration of the boat to a street scene and the clock. Bottom of any sign chosen to be concrete wrought iron or fiberglass. A. Royster -Entry #1 is very well done in the configuration, also comment to change the boat to a street scene. H. Jeffries - comments on any of the signs is the material, replace the wood with the stucco finish, or concrete for durability. L. Williams -Wood structures are a consideration for deterioration, #1 has the historic look that Sanford is achieving. T. Donahoe -Entry #1 -with material change for durability. Preference of recommendations from the board: • Entry #1 - substitution of boat for street scene Entry #2 - with comment of too many info boards, brick /concrete planter for bottom of sign Entry #5 - with comment of removing the word "Florida" inserting with information board. Suggestions for any of the signs chosen: Year's established check for correct date. Durability of sign due to nature of weather, irrigation for plant materials. Maintenance of sign, responsibility. First motion of approval of the above comments, recommendations for city sign: Eliza Pringle, seconded by Larry Williams, all members present voted aye. Meeting adjourned 6:15 p.m. • SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet October 7, 4:00 p.m., • first floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of September 2, 1992. II. FY 92/93 Projects: Howard Jeffries: Seminar "Urban Tree Conference" David Dryllie: Concept discussion of medians - French Av /Seminole Bl. III. Recognition Award: Oct - Stonebrook Apts, Airport Boulevard 10 /1 -10:00 a.m. Nov - Security National Bank, N. Park Avenue Dec - Dr. Runge's Office -Park Avenue Jan - Checker's - French Avenue IV. "Make Sanford Shine ". a. Scheduled date: 12/5/92 b. Pre - organization meeting: 11/5/92 c: Flyers & letters d: "Bulletts" - Lockhart & Golsboro Subdivision • V. Individual Comments. DISTRIBUTION: Eliza Pringle Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 -5626 48 hours in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General) SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting October 7, 1992, 4:00 p.m., first floor City Commission Conference Room. Members present: Connie Williams, Larry Williams, David Gatchell, Eliza Pringle, Tim Donahoe. Members absent: Lois Dycus, David Bach, Amelia Royster, Juanny Mercer. I. Minutes read and approved of September 2, 1992. II. Howard Jeffries - update of maintenance within the division through the past month. Attended "Tree City Seminar ". Ideas for this next year Arbor Day to last a week with festivities included. III. Recognition Award. Stonebrook Apartment recipient for the month of October. For the month of November, Security National Bank, N. Park Avenue. IV. Make Sanford Shine. Flyers and letters to be sent to participants of the "Adopt -A- Road" program as well as other organizations and civic clubs to participate December 5, 1992. Pre - organization meeting scheduled for November 5, 1992 8:00 a.m. for groups to list their streets for December. Ixora Garden Club has donated several large hanging baskets for the Magnolia Mall. • V. Individual Comments: C. Williams- approached in reference to the beds along lakefront. Removing the beds due to trash, etc. The shrubs will have to moved or eliminated due to the sidewalk concept along the lakefront. Also complaint of residences utilizing fence for hanging of clothes. H. Jeffries - planters along 1st Street receiving random vandalism and removal of plants from the brick planters. Meeting adjourned 5:20 p.m. 4110 JULANJU leirr.UVL21L'L1i AGENDA Regular Meeting of the Scenic Improvement Board will meet September 2, 1992, 4:00 p.m., first floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of June 3, 1992. II. FY 92/93 Projects: Howard Jeffries: Discussion of concepts for projects Summer completion of projects David Dryllie: Concept discussion of medians - French Av /Seminole Bl. III. Recognition Award: Sept - Wilson - Eichleberger Funeral Home, 1110 Pine Avenue - 9/1/92, 10:00 a.m. Oct - Nov - Dec - IV. Tree City U.S.A. Seminar: "Building with Trees" 11/16/92- Orlando Tree Survey- status. • V. "Make Sanford Shine ". a. Tentatively scheduled date: 12/5/92 b. Oil receptacles within the City c. Mulch program within the City d. SIB's mile for r/w - "Adopt a Road" e. SDHWA: Meeting 8/18/92. VI. Individual Comments. DISTRIBUTION: Eliza Pringle Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 -5626 48 hours in advance of the meeting. (ADA handbook, SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting June 3, 1992, 4:00 p.m., first floor City Commission Conference Room. Members present: David Gatchel, Lois Dycus, Amelia Royster, Larry Williams, Eliza Pringle. Members absent: Connie Williams, Juanny Mercer, David Bach, Tim Donahoe. I. Minutes of May 6, 1992 were approved, first motion Eliza Pringle, seconded - Amelia Royster. II. Justification F/Y 1992 -93 Budget. Discussion of the justifications required for implementation of the projects requested. Memorandum and signature sheet accepted by members and signed. Signatures of absent members will be acquired by Thursday pm. (A) Seminole Blvd -from Sanford Avenue to Mellonville Avenue - sidewalk installation -Phase I, Phase II- lighting and hand rails along boulevard. (B) Median 17 &92- landscaping- proposal grant project including Architect David Dryllie. (C) Lakefront Beds - extension of beds along boulevard from Myrtle Avenue to 17 &92. III. Recognition Award. Award presented to Central Florida Blood Bank 6/3- 10:00 am. For the month of September, recommend Wilson - Eickleberger Funeral Home, will be presented by Eliza Pringle- 9/1/92 10:00 a.m. IV. Tree City U.S.A. Seminar "Building with Trees" 11/16/92. Chairperson requesting presence of one member to attend. Meeting adjourned 4:45p.m. • SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet June 3, 1992, 4:00 p.m., First Floor, City Commission Conference Room, City Hall, Sanford. • TOPICS OF DISCUSSION I. Minutes of May 6, 1992. II. Justification of future projects; FY 92/93 a: Mike Kirby: Discussion of justification for projects III. Recognition Award: June - Central Fla Blood Bank, 1302 E 2nd Street - 6/1/92, 10:00 a.m. Sept - Wilson - Eichleberger Funeral Home, 1110 Pine Avenue - 9/1/92, 10:00 a.m. IV. Tree City U.S.A. Seminar: "Building with Trees" 11/16/92- Orlando V. Civic Organizations - Donations for past projects. VI. Individual Comments. DISTRIBUTION: Eliza Pringle • Connie Williams Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Catchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ADVICE TO THE PUBLIC: Persons with disabilities needing assistance to participate in any of these proceedings should contact the personnel office ADA coordinator at 330 -5626 48 hours in advance of the meeting. (ADA handbook, subpart E- Communications, 35.160 General) • SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet May 6, 1992, 4:00 p.m., • First Floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of April 1, 1992. II. Welcome of new members: Ms. Juanita Mercer Mr. David Gatchel Recommendation - Co- Chairperson III. Concepts of future projects; FY 92/93 a: Discussion of sketches, cost, involvement of civic organizations IV. Recognition Award: May - Seminole High School 5/1/92 10:00 a.m. June - Central Fla Blood Bank Sept - V. "Make Sanford Shine ". • VI. Individual Comments. DISTRIBUTION: Eliza Pringle Connie Williams Anne Hayes Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Juanny Mercer David Gatchell Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) • SCENIC IMPROVEMENT BOARD MINUTES • The Scenic Improvement Board met in a regular meeting May 6, 1992, 4:00 p.m., first floor City Commission Conference Room. Members present: Connie Williams, Juanny Mercer, Lois Dycus, Eliza Pringle, David Bach, Amelia Royster. Members absent: Larry Williams, Tim Donahoe, David Gatchel. I. Minutes. Minutes of April 1, 1992 were approved by members present. II. New Members. Welcoming of new members: David Gatchel and Juanny Mercer. Discussion of recommending Co- Chairperson. Recommendation was for Juanny Mercer. Juanny stated that she would help Connie with the SIB, but at this time to table the recommendation until after the return of the SIB board in September. III. Concepts - FY 92/93. H. Jeffries has discussed with David Dryllie of implementing the state D.O.T. grant for matching funds to incorporate the medians to the North. Mr. Dryllie helped the City to submit to the state D.O.T. for the medians to the west on S.R. 46 project. He has stated that he would help on this one. Howard also spoke of another grant available for Tree Grant. We had applied for a grant last year, received some funds for a computer equipment and software to implement the computer listing of the tree survey done several years ago. This summer the program will be updated with the help of the Private Industrial Council workers received every summer. Connie would like to reach every civic organization to inform them of the sidewalk installation along Seminole Boulevard, for their contribution toward the installation, by buying a block of sidewalk in the organizations name. This discussion was tabled at this time, to be placed on agenda for June meeting. IV. Recognition Award. For the month of May, Seminole High School, May 1, 1992. The presentation went well with the visitors from the Ixora Garden Club, Scenic Improvement Board, and members of the P.T.A. board available. Presentation for the month of June, Central Florida Blood Bank, E. 2nd Street. Discussion and recommendation for the month of September, Wilson - Eichleberger Funeral Home. All members voted aye. V. Make Sanford Shine. Planning a day for clean up of r /w's of trash, litter sometime in October. Tabled at this time. VI. Individual Comments. H. Jeffries. The "Phoenix Canariensis" Palm Tree on the corner of Palmetto Avenue and Seminole Boulevard has found to be identified as "butt rot ". A fungus found in the soil. Removal of the thyrallis around the tree is scheduled. Testing of the soil will be done throughout the parks. Meeting adjourned 5:25 p.m. • SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet April 1, 1992, 4:00 • p.m., First Floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of March 4, 1992. II. Request from St. Lucia Festival Committee -Kaye Bartholomew a: Meeting with the committee; past - present- future b: Interest ideas - sidewalk III. Concepts of future projects; FY 92/93 a: Discussion of sketches, cost, involvement of civic organizations IV. Vacancy - Lee Atkins. Recommendation - Co- Chairperson V. Recognition Award: Apr. - Sanford Middle School 4/1/92 10:00 a.m. May - Seminole High School June - Central Fla Blood Bank • VI. Tree City, U.S.A. 5 yr presentation - 4/13/92 7:00 p.m. VII. Adopt -a -Road - SIB a: litter spots VIII. Treasurer Reports. IX. Individual Comments. DISTRIBUTION: Eliza Pringle Connie Williams Anne Hayes Mrs Lois G. Dycus David Bach Tim Donahoe Larry Williams Amelia Royster Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star • Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting April 1, 1992, 4:00 p.m., first floor City Commission Conference Room. Members present: Lois Dycus, David Bach, Eliza Pringle, Lee Atkins, Amelia Royster, Tim Donahoe. Members absent: Ann Hayes, Larry Williams, Connie Williams. Visitors present: Commissioner Bob Thomas. I. Minutes of March 4, 1992 were approved by members present. II. St. Lucia Festival Committee - Ms. Kaye Bartholowmew. Ms. Bartholowmew sent a letter of considerations of conceptual improvements to the downtown section of Sanford. The request included a "paver" sidewalk from the Marina to downtown. I.E.: through Rands Mall (which is privately owned) behind the library, between Park Avenue and Oak Avenue through the alley. The discussion was of general understanding of the Committee's future sight of the generating the public from the marina section to the downtown area. Ms. Bartholowmew requested that members of the SIB come to one of the downtown meetings which are held each month alternating between a.m. to p.m., third Tuesday of each month. The agenda for May 19, 8:00 a.m. is open for the discussion. She would like personnel to explain the past history of the SIB Master Plan, to speak of the present conditions of the SIB concepts and also for the future concepts. Discussion of enlarging the past concept of the First Street renovations to doing the side streets from downtown with the same • concept. Including the r /w's beautification, flower stands, etc. III. Concepts of future projects: FY 92/93. The concepts for the projects to be included in the FY 92/93 budget year. Request for drawings to able to take to the different civic organizations for matching funds of the projects. The sidewalk construction along Seminole Boulevard could be bought by sections to decrease the amount spent from the City. The medians with the plant material along the North entrance at 17 -92, French Avenue and S.R. 600 could be "bought" from civic organizations for matching funds. Howard informed the board of seeking information from State D.O.T. for matching funds to help with the implementation of the Median North project. Howard will be checking to see if the concepts can be done and return to the next meeting with this information of concepts. With the new law of American Disabilities Act, the sidewalks have been increased from 5' width to 6' width which increases the cost of the concrete for sidewalks. IV. Vacancy. Lee Atkins verbally had informed the Chairperson, Connie Williams of her pending resignation from the board, received the night of the meeting. Ann Hayes also sent her resignation by mail. Four recommendations for the vacancies: Juanny Mercer, David Gatchel, Isabelle Wilson, Jerry Clark. Advised the secretary to inform the City Commission of the vacancies and the recommendations received for the next City Commission meeting. Discussion of recommending a Co- Chairperson. Discussion to fill all the vacancies and recommend at the next meeting with a full board. V. Recognition Award. For the month of April, 1992, Sanford Middle School, 1800 French Avenue. Presented April 1, 10:00 a.m. The presentation went well with the members of the PTA as well as the Principal of the School. For the month of May, Seminole High School - tentatively scheduled for May 1, 1992 10:00 a.m. Ridgewood Avenue; month of June, Central Fla Blood Bank - E 2nd Street. July and August will be vacation months for the board and the sign. • Will have recommendation by June for the September recognition. • VI. Tree City U.S.A. The State has sent an unique award for being honored as the Tree City U.S.A. for the past five years. The SIB board would like to present it to the City Commission at the next meeting, April 13, 1992, 7:00 p.m. first floor, City Commission Chambers. The Chairperson and Secretary will be there for the presentation. VII. Adopt -A -Road. Need to set schedule for the SIB board members to pick up the litter along their designated road. Tim Donahoe and David Bach will schedule their free time, pick up their material (bags, sticks, vests) for the day. The complaint received is for the post office. One member picked up the loose paper from around the post office and gave to the post master for disposal. Post master has now placed a can at the door for the discarded mail. VIII. Treasurer Report. At this time, the funds that were allocated have been returned to the City during the separation of the division from Public Works to the Parks & Recreation department. IX. Individual Comments. Commissioner Bob Thomas. Mr. Thomas comments included appreciation for the board's recommendations of the upgrading of the parks, landscaping and for the volunteer members' time. Notifying the press of the importance of the SIB meetings in conclusive to the City Commissioner's recommendations. Howard Jeffries. Mulch processing within the City. The City has been functioning with a mulch machine for yard debris. Less material to the landfill, less material to buy for the landscaping of the gardens within the City. Instituting a program for interest to the public for "free mulch" from the yard material removed from residential and commercial units within the City. Recommendations and suggestions were discussed. Utilizing the Sanford S Plaza as a contact place for the weekend to distribute the mulch. Suggestion was to solicit information from the City of Miami for their operation guidelines. Recommend the secretary to request such information. Meeting adjourned 5:25 p.m. • • SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet February 5, 1992, 4:00 p.m., First Floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of January 8, 1992. II. Arbor Day, Tree City U.S.A. February 10, 1992 Agenda, planting of tree III. Vacancy of L. Savard, J. Mercer. Recommendation of chairperson IV. Budget preparations for FY 92/93. Projects, cost. V. Recognition Award: Feb. - Sailpointe Apartments 2/3/92 10:00 a.m. Mar. - • VI. Sunshine State Law Conference. E. Pringle - Update VII. Individual Comments. DISTRIBUTION: Eliza Pringle Connie Williams Lee Atkins Anne Hayes Mrs Lois G. Dycus David Bach Bill Wilkins Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting February 5, 1992, 4:00 • p.m., first floor City Commission Conference Room. Members present: Connie Williams, David Bach, Eliza Pringle, Lois Dycus. Members absent: Lee Atkins, Ann Hayes, Bill Wilkens. I. Minutes from meeting January 8, 1992 were approved. II. Tree City, U.S.A. Agenda, presentation ready for February 10, 1992, 11:00 a.m., Library Museum. Ms. Sara Byers will be present to accept the recognition for the "Founds of the City" from the SIB board. Mayor Smith will also be present to say a few words. Mr. Tim Womick, presenter of "Trail of Trees" will be present to speak on his program. Mr. Mike Martin will speak about the history of the Tree City U.S.A. program. Howard presented a concept for Ft Mellon /Library Museum renovations. This includes purchasing several more historic - famous trees to be planted in and around the new library museum. III. Vacancies - Recommendation. Several names were mentioned for recommendation for vacancies of Louis Savard and Juanny Mercer. Ms. Amelia Royster, Mr. David Gatchel, Mr. Tim Donahoe. These names will be given to the City Commission for their recommendations for board members. IV. Budget FY 92/93. The projects recommended to be included in the preparation of the budget for FY 92/92 were as follows: • Traffic Median - North 17 &92 & French Avenue. cost of irrigation, landscaping mulching - 5 medians to be planted - $22,200.00. Seawall -East. Implementation of sidewalk from Civic Center to Mellonville Avenue, approximately one mile - $25,000.00. Seawall -West. Extending beds along the seawall from Myrtle Avenue to 17 &92 extension - including irrigation, landscaping - $19,500.00. V. Recognition Award. For the month of February, Sailpointe Apartments, Seminole Boulevard. Recommendation for the month of March, Bed & Breakfast, 420 Oak Avenue, for the month of April, Medical Center, W 1st Street, for the month of May, Sanford Middle School. VI. Government Sunshine Law. Eliza Pringle was recommended as board member to attend the special conference. Information received was given to secretary to document and review for future reference. Individual Comments: benches for Rinker Stadium. The stadium is maintained by the lessee of the stadium. Benches could be placed along the outer fence, Howard will check to see if this can be done. Florida Power & Light Booster Station. 4th Street and Laurel Avenue. several complaints received of the maintenance of the station. The complaint may be generated from the vacant field located behind the station. Meeting adjourned 5:15 pm. SCENIC IMPROVEMENT BOARD AGENDA Regular Meeting of the Scenic Improvement Board will meet January 8, 1992, 4:00 p.m., First Floor, City Commission Conference Room, City Hall, Sanford. TOPICS OF DISCUSSION I. Minutes of December 4, 1991. II. Arbor Day, Tree City U.S.A. February 10, 1992 Agenda, planting of tree III. Vacancy of L. Savard. Recommendations: Inez Wilson Kim Capucille Recommendation of chairperson Terms: J. Mercer 1/31/92 C. Williams 1/31/92 B. Wilkins 1/31/92 D. Bach 1/31/92 IV. Budget preparations for FY 92/93. Projects, cost. V. Recognition Award: • Jan. Water Reclamation Facility Feb. Sailpointe Apartments VI. Sunshine State Law Conference. VII. Civic Center - update. VIII. Individual Comments. DISTRIBUTION: Juanny Mercer Eliza Pringle Connie Williams Lee Atkins Anne Hayes Mrs Lois G. Dycus Louis Savard David Bach Bill Wilkins Mike Kirby Howard Jeffries City Mayor, City Commissioners (4) City Manager Sentinel Star Sanford Herald • ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) SCENIC IMPROVEMENT BOARD • MINUTES The Scenic Improvement Board met in a regular meeting January 8, 1992, 4:00 pm. The meeting was held first floor, City Commission Conference Room. Members present: Juanny Mercer - Chairperson, Eliza Pringle, David Bach, Anne Hayes, Lois Dycus, city member- Howard Jeffries. Members absent: Connie Williams, Bill Wilkins, Lee Atkins. I. Minutes. Minutes of December 4, 1991 were approved by members present. II. Tree City, U.S.A. Howard stated that he has purchased one of the Famous Historic Trees from the State. Mount Vernon Red Maple. Will be utilized for the annual Arbor Day, scheduled for February 10, 1992, Sanford Historic Library Museum Grounds, 11:00 a.m. The planting will be done in the honor of the "Founders of the City of Sanford ". The agenda stated for the presentation: Mike Martin from Seminole County of the history of the Tree City, U.S.A., Howard will get in touch with the personnel from the Dept for the historic trees, Ms. Sara Beyers for the founders, City Commission, City Manager, City Mayor. III. Vacancy, Terms of board members. Members present term to be reappointed: Connie Williams, David Bach, Juanny Mercer, Bill Wilkins. All have wished desire to be re- appointed. Chairperson - motion from Eliza Pringle seconded by Lois Dycus, that Chairperson still be retained from Juanny Mercer for the duration until next meeting of recommendations. Vacancy of L. Savard should be recommended at the next board meeting. • * ** In researching after the meeting of board members serving more that 2 consecutive terms allowable on board. In the Codes of the City Commission, it was found that Juanita Mercer will not be reappointed to serve on the Scenic Improvement Board, since she has been recommended and reappointed since the start of her term. This now has released Juanita Mercer from the board as well as Chairperson of the SIB. This now leaves 2 vacancies on the board. * ** IV. Budget preparation FY 92/93. Howard brought a list of projects that could be included in the budget for FY 92/93. They are as follows; Hwy 17 &92 North - irrigation, landscaping; Seawall - sidewalk, irrigation; Seawall - westend- extending to the bridge landscaping beds, irrigation, and sidewalk; PBA complex - irrigation, landscaping; Chamber of Commerce- irrigation; Pallucci Park - irrigation; Police Station - irrigation; Memorial Park - irrigation and lighting. In that order is the recommendation from the board to be received for budget preparation FY 92/93. Howard will include approximate costs for each project. V. Recognition Award. For the month of February, Sailpointe Apartments. Lois will set up time, day for the presentation. VI. Seminar - "Government in the Sunshine Law ". Eliza Pringle has stated that she will attend the seminar for the board. January 22, 1992. VII. Individual Comments: Civic Center - implementation of concept went well, but some damage reported and repaired. Rinker Stadium - David Bach has now cleaned much weeds, debris from around fence and has been removed from the Refuse Division. • FP &L lift station - received a complaint for up keep around station. Requested Howard to get in touch with Bob Brown - 904 - 239 -5912. Meeting adjourned 5:10 pm. • SCENIC IMPROVEMENT BOARD MINUTES The Scenic Improvement Board met in a regular meeting March 4, 1992, 4:00 p.m., first floor City Commission Conference Room. Members present: Lois Dycus, Connie Williams, Ann Hayes, Larry Williams, Tim Donahoe, Eliza Pringle, David Bach, Amelia Royster. Members absent: Lee Atkins. I. Minutes of February 5, 1992 were approved by members present. II. Welcome of new members. Three new members, Amelia Royster, Tim Donahoe, Larry Williams. Introduced to all other members present. Selection of chairperson was in discussion. Recommendation for selection: Connie Williams. First motion of approval, Ann Hayes, seconded by Eliza Pringle. III. Recognition Award. For the month of March, given to Bed & Breakfast - 420 Oak Avenue. Recommendation for the month of April; Sanford Middle School, May; Seminole High School, June; Central Fla Blood Bank. First motion of approval, Ann Hayes, seconded by Eliza Pringle. Discussed at this time for the months of July and August. The sign will not be given to any particular commercial business during these two months due to vacation status of board members. IV. Individual Comments: C. Williams: Scenic Route Signs; check into replacement or cleaning of • signs. The area between 13th Street and 16th Street on Mellonville Ave is blight area due to business vs residential in area. Business selling wares on r/w - check into code against operation. Financial statement of the SIB special projects. Requesting of Howard Jeffries to check into account. L. Williams: Entrance signs into the City. Park Dr & 17 &92 sign needs sprucing. Howard has already approached Maintenance Division to repair the sign. H. Jeffries: Planting of famous trees - the Brownie /Scout troop has purchase one tree to be planted Saturday 3/14 at the park in their troop's name. Trees are for purchase for $35.00 per tree. Meeting adjourned 5:20 p.m. 4111