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SIB ag & mins 1986 t r MI NU --TES, 411 Scenic Improvement Board S anford City Hall - City Commission Conference Room July 2, 1986 - 7:00 PM Members Present: Members Absent: Sara Jacobson, Chairman Judy Wimbish, Vice Chairman Lurlene Sweeting, Secretary Brent Carli, Liaison/ Al Bessesen Planning & Zoning Ruth Lee Danny Floyd Juanny Mercer `dim Jernigan Ray Priest Bill Nuckols (Staff) The meeting was called to order by the Chairman, Sara Jacobson. 1. BAPTIST CHURCH PALING LOT Ruth Lee was late arriving and Ray Priest reported re the status. The design work is complete. Priest consulted with the city and the only change recom- mended was that all entry to the parking lot be made from Park Avenue and all exiting be made from the alley. This will necessitate that the church pave • the alley. The church has to approve this change. 2. CATHOLIC CHURCH LOT SIB members presented the design to the President of the Parish Council, Winkie LeFils, who felt good about it. Winkie LeFils plans to contact corporations about their left over funds to solicit contributions. Duggan is casting out the various aspects of the design and developing a phasing in schedule. The church would like the city to install a sidewalk at 8th and Oak, repair /replace the sidewalk at 9th and Park, bring irrigation to the site and install a water meter. The Catholic church lot will be on the City Commission agenda on 7/14/86- 7:00 PM. RECOMMENDATION: It was moved by Juanny Mercer and seconded by Al Bessesen that SIB support a lease of 10 -20 years for the site, with the city providing: 1) A source of irrigation, 2) A water meter, 3) Installation of a sidewalk at 8th and Oak, 4) Replacement of the sidewalk at 9th and Park, 5) A two (2) year time frame for completion of the lot (with a phasing in schedule) 6) An adequate maintenance schedule, 7) Public access to the site and 8) Exploration of the legal liability this would entail. A pro- rated refund should be available to the leasee if the lease is cancelled prior to its expiration date. • Duggan will make the presentation to the City Commission. L . MINUTES /SIB 2 July 2, 1986 0 3. POST OFFICE Ray Priest stated that Mike Burkett met with the new Postmaster, Don Moore, and estimates that the project for improving the post office will cost approximately $20- 22,000. There was discussion regarding the need for improving the canopy in the area and the desire of the postmaster for a Disney -like floral design of the post office emblem. Burkett will make a presentation to SIB before making his final presentation to the postmaster. 4. GREATER SANFORD DEVELOPMENT OORPORATION The chairman updated SIB relative to the progress made on the Traffic Survey. GSDC is working closely with the city and the contract has been awarded to consulting engineers. They will be reviewing the size of the parking spaces in the Municipal Parking Lot. Consideration is being given to closing Hood Street, which would ex- pand the Municipal Parking Lot. The engineers will be unable to make a determina- tion regarding this until the conclusion of their study. Volunteers are needed for the traffic survey; Lee, Mercer, Nuckols and Sweeting volunteered. The City has agreed to extend the streetscape to Oak & Sanford Avenues. This extension is to begin around mid - August and hopefully reach Sanford Avenue before December. It was suggested that streets composed of bricks be preserved and those • that have brick bases but have been paved be cleaned off. Electricity for twinkle lights should also be included. The City has agreed to purchase one (1) dozen benches for $7,500- to be placed throughout existing streetscape. 5. SIG4 ORDINANCE Ruth Lee raised questions regarding our progress in this area. Ray Priest will provide copies of a sign ordinance for review. 6. CITY BUDGET PROPOSALS A. The City has completed budget hearings. Scenic Improvement Board is being recommended for $110,000- project monies which includes: 1) The Municipal Parking Lot, 2) Entrance to the marina, 3) Medians at the end of 17/92 North, 4) Various irrigation sites - including Police Station, 5) Medians at the end of 25th Street do Park Avenue, 6) Areas in Central Park, 7) Certain flower beds in Fort Mellon Park. B. There is money available for immediately re -doing thirty -five (35) flower beds, approximately $800 -. _ _ MINUTES /SIB July 2, 1986 3 CITY BUDGET PROPOSALS QXNT'D. C. Ten thousand dollars ($10,000 -) has been earmarked to start a nursery. Part of the abandoned sewer plant will be used and will serve as a (1) Storage area for new projects, (2) Growing seedlings, (3) Tree farm. It will be a source of work for them during inclement weather. The County has offered to share their tree spades and heavy duty equip- ment. 7. SIB Division of Recreation and Parks has been transferred to Grounds Mainte- nance Division of the Public Works Department effective 7/7/86 and will be under the supervision of Mr. Bob Kelly, Public Works Director. Duties remaining with the Parks Division include fertilizing and irrigation. Ground Maintenance Division will make bulk purchases and provide storage and dis- tribution. This operation will be housed on Sixth Street. Small hand equipment will be with GVD. Ground Maintenance Division currently has two (2) trucks and one (1) flatbed truck. One (1) truck is to be returned to Parks, but a new truck is to be available soon. A unified design person for the City is to be hired and will be a part of the • Engineering & Planning Director, W. Bill Simmons' staff. This is to insure unified planning and development for the City. 8. TREE PLAN Bill Nuckols reported the survey has been completed. The inventory is being placed in the computer so that data will be readily accessible. 9. TECHNICAL RESOURCES The Committee to set up seminars for the planning and maintenance of landscape material for private and commercial use, suggests a "Garden Festival ", with informa- tion availabe continually in the form of mini - lectures repeated throughout the day. After much discussion, the general consensus was favorable. Ruth Lee moved that the Chamber of Commerce be approached as to the idea of a garden festival in conjunction with their annual plant sale held at the Civic Center. Notion was seconded and carried. A. Al Bessesen presented a list of technical resources and slide tape titles available for programs, etc. His committee also investigated a phone number to call for gardening information. He said his office could be set up with quali- fied help to receive these. He also compiled a packet of information we might MINUTES /SIB July 2, 1986 4 • want to pass out at the festival. If we want a great quanity, we can purchase them from the state. B. Suggestions: Garden Festival 1) One (1) day - instead of a series of seminars 2) Trade show type of event 3) Rent booths or tables to merchants, etc. 4) Mini - lectures or seminars of 1 or 1 1/2 hr. during the day 5) Equipment repair /maintenance, flower design, landscape design, pest identification, sick plant care, etc. 6) Hold conjunction with Chamber plant sale at Civic Center 7) Cover vegetable gardens as well as beautification C. The Chairman has been in touch with Radio WUEZ 14 here in Sanford and they will let us broadcast ninety (90) seconds "spots" with garden hints from Al. If we can get sponsors to pay $10- for thirty (30) seconds commercials for each "spot ". The series would be taped at one time so they could be played when desired. The number of sponsors will deter- mine how many "spots" we get. Ray Priest offered to try and contact sponsors. There being no further business to discuss, the meeting was adjourned. Respectfully submitted Lurlene M. Sweeting, Secretary & Ruth Lee M I N U T E S • Sanford Scenic Improvemnet Board Sanford City Hall - City Commission Conference Room May 7, 1986 - 7 :00 PM Members Present: Members Absent: Sara Jacobson, Chairman Al Bessesen Judy Wimbish, Vice Chairman Brent Carli Lurlene Sweeting,Secretary Rhodora D. Bohall Danny Floyd Jim Jernigan Ruth Lee Juanny Mercer Bill Nuckols Guests: Ray Priest . Maureen Duggan & Mike Burkett, Landscape Architects w /Cardinal Industries The meeting was called to order at 7:10 PM by the Chairman, Sara Jacobson and a verbal agenda was given. • Danny Floyd and Judy Wimbish did not receive April's minutes. • Judy Wimbish has moved and her mailing address is P.O. Box 2608, Sanford, Florida, 32772. The newest member, Mr. Ray Priest was introduced along with his staff members, Maureen Duggan and Mike Burkett. Cardinal Industries desires to be very supportive of the City's scenic improvement efforts. 1. CITY LANDSCAPE ORDINANCE REVIEW The City Landscape Ordinance was reviewed in detail by the body. The body voted approval of Items 1, 2, 3, 6, 7, 9, 10 & 11 with the additions or deletions made during the review process. Items 5 & 8 were deleted. Item 11 was added and a possible 12th item, performance bond was discussed. Sara Jacobson will review the possibility of a performance bond with the city attorney. Relative to Item 4 Danny Floyd invited Ray Priest to work with his committee in defining Internal Landscape Requirements. Floyd will contact Jacobson prior to May 22, 1986 relative to Item 4. ( Please note attachments for details ). III MINUTES /SIB May 7, 1986 2 • 2. BAPTIST CHURCH PARKING LOT Ruth Lee, Rhodora Bohall and Ray Priest met with Rev. Murphy. Priest presented the concept plan for the lot. Priest will call the city engineer regarding the plan to assure that it meets city ordinance requirements. SIB has no authority over the Baptist Church and is only trying to be helpful. It was moved by Juanny Mercer and seconded by Judy Wimbish that SIB accept the concept plan and that Priest contact the city engineer. 3. CATHOLIC CHURCH LOT Judy Wimbish, Sara Jacobson, Ray Priest, and Maureen Duggan met with Miss Perrino, principal of All Souls School. Duggan presented the concept plan for the lot which would transform it into a park. The plan involved setting the existing fence back from the right -of -way in certain areas and otherwise removing the fence. The plan included a picnic area, Tot lot,playground for older children, volley- ball instead of tennis, a soccer field (non- regulation size), • exercise stations and a mulch jogging trail to separate the areas. The transformation will be phased in starting with Park Avenue and working toward the church. Danny Floyd moved and Ruth Lee seconded that SIB accept the concept plan presented. The committee will continue their assistance to the church. 4. SCENIC IMPROVEMENT DIVISION REPORTS Nuckols indicated that the three (3) men crews are a reality, but transportation is a problem. The new trucks have not yet been received and he continues to use his own truck. Nuckols recommended that an irrigation system be installed at the Civic Center. His staff possesses the capability of doing this. It was moved and properly seconded that SIB support the division in installing an irrigation system on the Seminole Boulevard, Sanford Avenue side of the Civic Center. The motion was carried. Wildflower seeds were placed in the planters in Fort Mellon Park; a rose garden is contemplated in the future. Judy Wimbish indicated that the Azora Garden Club has allocated two- hundred dollars ($200.) to pay for an irriga- tion system for the historical marker. The project will cost approximately three - hundred and five dollars ($305.) MINUTES /SIB . May 7, 1986 3 . • DIVISION REPORTS CONT'D... and Wimbish would like for the City to pay the difference. Once the system is in place the Azora Garden Club will pay the monthly water bill. Wimbish moved and Mercer seconded that SIB request the City pay the excess cost above the ($200.) contribution from the Azora Garden Club. The motion was carried. 5. JAYCEES PARK Juanny Mercer has a plan from the Jaycees which Jim Jernigan was to have duplicated for this meeting. 6. DESIGN COMPETITION FOR FORT MELLON PARK & THE LAKEFRONT It will cost approximately fifteen thousand ($15,000.) for a landscape architect for this project. Consequently, Ray Priest believes that a National Design Competition Campaign would be more cost effective, bring Sanford national publicity, and provide diversity of designs for the site from creative • landscape architects nation -wide. Packets would have to be made up and distributed to architectural and engineering trade magazines, etc. University professors could serve as judges for the compe- tition. Juanny Mercer moved and Judy Wimbish seconded that Priest continue to develop a Design Competition Proposal. The motion was carried. 7. MUNICIPAL PARKING LOT The City Engineer has awarded the contract for the traffic study pending City Commission approval and some word should be received about SIB's Municipal Parking Lot Concept Plan. Parking spaces are the only problem with the plan. 8. The Minutes for March 5, 1986 were approved. The Minutes for April 2, 1986 were approved with the two (2) following corrections. MINUTES /SIB May 7, 1986 •' 4 • 8. CONT'D... 1. Item X - Lakefront Development ... John & Jerry Gross names should be deleted and Mr. Volk inserted. 2. Item VIII - from her garden should read from the Azora Garden Club. Respectfully submitted, /b. jej-ez4,- Lurlene M. Sweeting Secretary -SIB • • > • M I N U T E S SANFORD SCENIC IMPROVEMENT BOARD Sanford City Hall - City Commission Conference Room April 2, 1986 - 7:00 PM Members Present: Sara Jacobson, Chairman Ruth Lee Lurlene Sweeting, Secretary Juanny Mercer Al Bessesen Jim Jernigan Brent Carli Bill Nuckols Danny Floyd Members Absent: Judy Wimbish, Vice Chairman Rhodora D. Bohall The meeting was called to order by the Chairman, Sara Jacobson and the printed agenda was followed except for minutes. I. TREE PLAN • Lurlene Sweeting requested Bill Nucklos to report on the progress of the tree inventory. Nucklos stated that sections I & II of the designated area has been completed. However, these sections only have about 10% tree canopy and this is not good. It was estimated that the tree inventory may be completed within six (6) months. II. MUNICIPAL PARKING LOT UPDATE Sara Jacobson - Everything is on hold until the Sanford Development Corporation's Traffic Study has been updated. The commissioners have approved this updating. III. JAYCEES PARK Juanny Mercer - The president, Daryl Caldwell resigned and she is to contact Matt Burke. IV. BAPTIST CHURCH PARKING LOT Ruth Lee - She and Rhodora Bohall are working on this but Rhodora is rather busy. Rhodora wants to retain the trees that are there. Brent Carli indicated that the design should conform to Planning & Zoning regulations. Sara Jacobson suggested that perhaps Mike Burkett, landscape architect with Cardinal Industries might work with Lee and Bohall on the project. A • Minutes - SIB • 4/2/86 2 • V. WEEDS NORTH SEA WALL Sara Jacobson commended Jim Jernigan regarding the removal of these weeds. Jernigan is considering planting about a dozen 8 -10' Bald Cypress trees at a cost of $45 -$75 /each. Jernigan had spoken with Danny Floyd and other nurserymen about the cost of the trees. Brent Carli felt that Mr. Smith should be contacted to determine whether these trees would be in consonance with his plans for the marina. It was moved by Juanny Mercer and seconded by Ruth Lee that SIB endorse Jernigan's plan for planting the Bald Cypress trees, if the plan was not in conflict with those of the marina tenants. Danny Floyd abstained from voting. VI. CODE ENFORCEMENT Ruth Lee - Mr. Winn suggested that SIB's efforts be targeted upon the area from Celery Avenue, South to Airport Blvd. Sara Jacobson indicated that SIB was free to cover any area of the City. Lee and Mercer are planning a pilot project with • the "SISTERS ", a group that called and volunteered to help with code enforcement referrals. A meeting has been scheduled with the "SISTERS" for April 14, 1986. VII. RINKER STADIUM Jim Jernigan - The meeting with Mr. Rinker was changed to 2:00 PM, April 3, 1986 at the stadium. Jernigan and his committee will discuss completion of the painting and the need for screening shrubbery for the wall. VIII. SCENIC IMPROVEMENT BOARD DIVISION REPORTS Nuckols - Four (4) new employees (Jr. Gardener category) are to be hired within two (2) weeks and two (2) men are to be transferred from the Parks Division. Three (3) teams of three (3) men headed by the gardeners will be formed. Planting is well underway they have placed: 800 plants in planters, 340 plants in the Park corner of First St. and Sanford Ave., 70 Geraniums at the Civic Center near the Children's Wing, 100 at Memorial Park and 130 at the Marina. The Azalea beds in Centennial Park are being rearranged. • Mercer sought and received approval to seek $100- contri- bution from her garden to purchase additional trees for the First Street Park. It was moved by Bessesen and seconded by Lee that SIB approve Mercer's request. Minutes - SIB 4/2/86 3 • DIVISION REPORTS CONT'D... Approximately $800- worth of gardening tools are to be delivered tomorrow. Jernigan - Trucks for the gardeners were ordered four (4) weeks ago, with a promise for delivery within six (6) weeks. IX. NEW APPOINTMENTS - SIB Sara Jacobson indicated that the Planning & Zoning represent- ative is to be a liaison (non - voting) member of the SIB and a landscape architect is to be placed on the board. A landscape architect that would not be bidding for work with the City. There was discussion between Jacobson and Carli regarding whether she represented herself or SIB at the last City Commission meeting when she requested a landscape architect be placed on the board. X. LAKEFRONT DEVELOPMENT • Danny Floyd contacted Jacobson suggesting that the site plan for this development needs reviewing by SIB since they are not using proper plants. SIB Lakefront Review Committee will review site plan and meet with John and Jerry Gross about the new plan for the area not covered by Mr.- Smith's lease. Jacobson will contact them by phone. XI. DOWNTOWN STREET MAINTENANCE Sanford Development Corporation has appointed two (2) people to monitor this and Ruth Lee moved and Danny Floyd seconded that SIB not join this effort. XII. CITY LANDSCAPE ORDINANCE REVIEW Al Bessesen reviewed various sections of the ordinance and suggested that the Arbor Ordinance and Landscape Ordinance should cross reference each other. Bessesen will bring written recommendations to SIB relative to necessary changes in the ordinance. It was generally felt that the ordinance was inadequate. Danny Floyd was concerned about policing industrial and commercial developments. 111 • Minutes - SIB 4/2/86 4 • XIII. MISCELLANEOUS A. Sanford Development Corporation received approval for signs designating Sanford as a Historical District on I -4. B. Two more committees are needed - Technical Assistance Program for the Private Sector C. Juanny Mercer received a phone call about the poor maintenance of the lot leased by the Catholic School. Because of the time factor the meeting was adjourned and a call meeting scheduled for April 16, 1986 to conclude our business. Respectfully submitted, • Lurlene M. Sweeting • • �' J C' t) . �---..-,c‘..-..,-- 1 ^ \� i c : :`_ \ ti ."_''rte ice '.' ` l.� <`; ' �♦ �2..\\ �f , 4 x.., \ :" sr. . \.._.....t.._... f . -- _ - ,•� - ° - ■ C - -- 1. Q_c Qs`')t 0 .. \�JC 1 �1 tr._L � \ C= � \ 5 — - -- V Cr 0 C b __ --- . ___________ 1 3,0 __ ok_ cnt.., k_sjC sC -C.. 1 "...._9:3- 1, \ ` r., 5 t ` __4c) ,. X 0 e''_^.„ .+ `—. •--. _ o \ :: • A _ !! , . N � X\ . 0 _ _ \ (-\• - 2 \''.."'" M ' .-- ---\,-.. - - - - --:-= . '-' - ----- _ __ _ . _ . d . e - • •_, t c „1.,1‘ ' \--CM • 1 r • • • 3i ii I 1 !i ii 0 ' SAN1=ORD SCENIC 11.11'ROV1 :'•1ENT BOARD Minutes of February 5, 1986 di, Firstfloor Conference Room, City Hall PRESENT: Al Bessesen, *Rhodora Bohall, Danny Floyd, Sara Jacobson, Jim Jernigan, Ruth Lee, Juanny Mercer, Bill Nuckols, Judy Wimbish and Lurlene Sweeting ABSENT: Brent Carli, (Eddie Keith represented P$Z) The two new members Al and Danny were introduced and their areas of expertise were cited. They are welcomed additions to the Board. Rhodora Bohall was also welcomed. I. Rhodora displayed and discussed the concept plan for the municipal parking lot developed by her firm. There are 318 parking spaces, the plan projects 296 parking spaces, with six (6) reserved for handicapped persons. There will be an eight foot median strip in the center. Drake elms 8 -10' (22) will border the parking lot, laurel oaks will be placed inside for a total of 57 trees. There will be special landscaping on the corners. Linkage will be made with the postoffice mailbox. The parking lot will accommodate boats and trailers. Projected cost for the development and irrigation is $22,000. Al suggested lighting be added to the concept plan. Rec. It was moved by Ruth Lee and seconded by Lurlene that S.I.B. basically accept the concept plan presented. Sara and Judy will continue working with the firm relative to more detailed planting. II. The Chairman appointed Danny Chairman of the committee for replant- ing trees in new sites. He is to review the Landscape Ordinance. Other members of the committee are: Al and Rhodora. III. Jim reported on the City's tree removal and replanting efforts. Thus far, 132 trees have been removed. The Commissioners authorized $4,000 for replanting. Live oaks and laurel oaks are to be utilized. The plan is to complete planting by 3/31/86. Private citizens are encouraged to purchase trees to replace the dead trees removed from their property. The response has been good. IV. Rhodora's firm is compiling a 40 -page booklet entitled "A Guide for Urban Forestry" for Orlando. She will make a rough copy available to Jim to duplicate for the S.I.B. V. The Chairman stated that the Historic District Council will be voting on Seminole County's plan for the new library in Sanford, at their next meeting. The matter was discussed pro $ con. * Ad Hoc Member (not yet appointed by the Commissioners) SANFORD SCENIC IMPROVEMENT BOARD Minutes - January 5, 1986 Page 2 411 Rec. Jim moved and Judy seconded that S.I.B. write a letter to the HDC indicating that the proposed structure is too modern and not in character with the Historic District, Danny dissented. VI. Representatives of the Catholic Church are to present their plan for the park to the Commission 2/24/86 and will meet with S.I.B. members prior to this date. VII. The Baptist Church razed two houses, to accommodate a parking lot. Gary Winn is doing the schematic. The Chairman appointed Ruth and Rhodora to work on a concept plan for the parking lot. VIII. The Chairman has been in contact with the new postmaster and offered S.I.B.'s assistance in coordinating the postoffices greenbelt with the municipal parking lot and the lakefront efforts. He indicated an interest in improving the interior and the exterior of the post - office. IX. The Minutes were approved. X. Ruth and Juanny met with Gary Winn in reference to involving neigh- 41/1 borhood groups in ferreting out code violations. Gary was not too receptive to the idea, consequently no action has been taken. The Chairman will meet with the committee and Gary. XI. Bill informed us of the status of the planter boxes on First Street, the City Hall plantings, and the plan to plant red maple donated by a private citizen in McKibbin Park. Forty red maples have been donated, and of that number 10 -15 are in containers and may be held for S.I.B.'s input relative to where they are to be planted. The remainder must be planted immediately and will be placed in McKibbin Park. Rec. It was moved by Juanny and seconded by Judy that Bill should proceed with the planter plan he had outlined. Red. It was moved by Juanny and seconded by Eddie that Bill proceed with the changes detailed for City Hall. XII. Chairman spoke with Jim concerning the need for keeping S.I.B. up- dated relative to our $150,000 budget ($50,000 for projects and $100,000 for personnel). Jim stated that he would provide a monthly financial printout relative to the management of this money. XIII. Judy submitted a slate of officers for 1986 -87 and requested nomina- tions from the floor. Jim moved that the nominations be closed and the following members were elected: • • -- ---.,. SANFORD SCENIC IMPROVEMENT BOARD Minutes - January 5, 1986 Page 3 Sara - Chairman Judy - Vice Chairman Lurlene - Secretary XIV. S.I.B.'s standard meeting time will be the first Wednesday of each month 7:00 p.m. at City Hall. The meeting was adjourned. Respectfully submitted j i „ L. . >,2) Lurlene M. Sweeting Mill • P SANFORD SCENIC IMPROVEMENT BOARD SPECIAL CALL MEETING CITY HALL SECOND FLOOR CONFERENCE ROOM Wednesday - January 29, 1986 Present: Brent Carli, Sara Jacobson, Jim Jernigan, Juanny Mercer, Judy Wimbish and Lurene Sweeting. Ruth Lee conveyed her regrets for being adsent, through Juanny Mercer. We were advised that two (2) new members, Al Bessesen and Danny Floyd will be joining the Board February 5, 1986. The meeting was called by the S.I.B. Vice Chairman, Judy Wimbish, who reviewed the fact that our Chairman, Sara Jacobson had indicated at the conclusion of our last rreeting, her unwillingness to serve another term. Since election of officers was scheduled for our next regular rreeting the Vice Chairman felt it was necessary to meet and discuss this crisis in leadership prior to our February 5, 1986 meeting. Judy recounted the S.I.B.'s accomplishments, under Sara's leadership for the past year, accordingly: - Development of the Scenic Improvement Boards Master Plan. - Acceptance of the Scenic Improvement Board's Master Plan by all of the Carmi_ss Toners . - Earmarking of $150.00 line item in the City's budget for S.I.B. - Landscaping of City Hall. - Receiving approval from the Commissioners for a gardening staff to be added to the Parks Department. - Participating in the hiring of the Master Gardener and Gardeners. - Recommending the creation of a Historic District with a ruling Historic District Council. The Council is functioning. - Enhancing the effectiveness of the Code Enforcement Board by submitting 400 probable violations to the City. Continuing "clean-up" promotion through monthly review and reporting messy properties. -The beginning of the development of a City -wide Sign Ordinance since sewage contributes to Sanfords visual impact. - Addressing the area of City employees professionalism and courtesy, since this contributes to Sanford's positive or negative image, and seeing the effectiveness as brought about by the Director of Administrations program in this regard. - Working with a Landscape Architectural Firm, at no charge for the development of landscaping plans for the Municipal S Parking Lot. -The beginning development of a Master Conceptual Plan for improvement of the Lake Front and Ft. Mellon Park. Lurene spoke about her assignment as Chairman of the Tree Committee and the S.I.B.'s agreement at the November meeting that we shouldwork together to develop a Comprehensive Tree Plan for Sanford. Ill of Lurene, Judy and Jim. Since the S.I.B. The Tree Carmitte was comprised o y agreed not to meet in December, January was designated as the month to begin working on the Tree Plan. However in December a letter was received from Jim dated December 27, 1985 indicating that a survey had been made and trees were to be P lanted etc. Lurene acknowledged that Jim as the Director of Parks and Recreation, has every right to do this, but Lurene wondered what to do about trying to work together and plan where there would be no conflict or duplication of effort. Jim explained that his activities had involved removing dead trees from streets and right of ways and trying to involve citizens in replanting. Juanny stated that Commissioner Mercer had been the one to direct Jim to move on the tree situation. Nevertheless, Jim should have coordinated with the S.I.B. and a Comprehensive Tree Plan is still needed. The Elliott Street Park and First Street Park were discussed. The Vice Chairman believes that when plants die or are removed from an area cited in S.I.B.'s Master Plan, that we consider it an opportunity to redesign and enhance the beauty of the site. The Vice Chairman continued that she and her husband are very committed to Sanford and she welcomes the opportunity to help Sanford change. She hopes to move up to the Chairmanship of the S.I.B. but not now. Everyone who has spoken to Judy wants Sara to continue as Chairman. . Brent asked Lurene if she would consider continuing as Secretary and she said she would. He inquired whether Judy would continue as Vice Chairman and she replied affirmatively. Jim indicated that Sara has been very effective. They don't always see eye to eye on things, but this caning year is critical for budgeting support. Jim personally thanked Sara for the job she has done. He didn't always appreciate her methods but in no way has he tried to block the S.I.B. He and his staff are 100% behind the S.I.B. He apologizes to the Board if he has been remiss in not bringing things to the S.I.B. In reference to Mr. Nuckols, Jim will be willing to place him on T.A.D. (temporary assigned duties) to work with S.I.B. projects. Although S.I.B. is an Advisory Board the Canissioners support the Master Plan and the S.I.B. and staff must work in unison. Sara indicated that the reasons she had felt that she should not continue as Chairman was the fact that no actual cooperation exists, without fighting between the Parks Department and S.I.B. as demonstrated by the City Hall project. After the project was completed Pansies were planted and no one contacted S.I.B. We had discussed the Park at First and Sanford, it was replanted and there was no communication with S.I.B. relative to this or the Elliott Street Park. What is needed is a marriage of the Master Plan and the Parks Department with the Scenic Improvement Board functioning in an advisory capacity as the Master Plan is implemented. gill 0 410 In response to Jim's asking Sara to continue as Chairman. Sara asked Jam if he could agree to the following. There needs to be a building up in the rhythm between the Parks Department and S.I.B. to make the Master Plan truly operable. Sara agrees that the Master Gardener and the three Gardeners should report to and take total directions from Jim, there is no question of this. However the gardening factor of the entire City Parkland and entire Greenbelt should be under the Master Gardeners responsibilities. He should be permitted time to survey all areas, make a report to Jim and develop an operational plan. He should have the necessary tools and vehicles to get his job done. The plans that the Master Gardener develops should be submitted to S.I.B. for our input. The S.I.B. can much better serve the Parks Department and Master Gardener if the lines of communication are open. We will not be bumping heads or running parallel courses. Jim acknowledged that he agreed with Sara's viewpoint and would cooperate fully. Sara was asked to reconsider the Chairmanship. She felt that with Mr. Jernigan's support, she would. Juanny added that she too believes it is time for full cooperation. For example, Mr. Winn, Code Enforcement Officer, had previously thought the S.I.B. was just a group of busy bodies. Now, he feels the S.I.B is effective and beneficial to his department. Sanford benefits from this twofold effort. The meeting was adjourned. Respectfully Submitted • Lurene M. Sweeting LMS /djb AGENDA SCENIC IMPROVEMENT BOARD January 16, 1986 A. Minutes (Lurlene Sweeting) B.. Master Plan Progress Report 1. Master Gardener /Gardener Selection Committee Process (Juanny Mercer) Master Gardener introduction (Jim Jernigan) Schedule for selecting the Gardeners (Jim Jernigan) 2. Leased properties 34 a. J.C. Park - 4th and French (Jim Jernigan) ?4 b. Rinker Stadium - Mellonville Ave. (Jim Jernigan) c. Catholic Church Park - 8th and Park (Judy Wimbish) r,zz d. Southside Elementary Playground - 13th and Palmetto (Frank Faiscon) Sanford Grammar School Playground - 7th and Oak 1 3. Tree Plan (Lurlene Sweeting) 7 4. "Clean -up, Fix -up" (Ruth Lee) a. Code Enforcement Board Officer's Report (Gary Winn) q.� 5. Historic District (Bill Simmons) A 6. Sign Ordinance (Bill Simmons) 7. Professional Image - Courtesy and Appearance (Kim Smith) 8. Site Improvements - City Hall properties = a. City Hall Project (Juanny Mercer) x ;a - b. Park at corner of 1st and Sanford (Jim Jernigan) c. Elliot Street Park (Jim Jernigan) d. Police Department (Jim Jernigan) e. Fire Department (Jim Jernigan) f. Water Department (Jim Jernigan) - g. Brick Planters on First Street (Jim Jernigan) h. Chase Park (Jim Jernigan) C. New Projects ' - a. Lakefront and Marina Entrance (Judy Wimbish) * F b. Municipal Parking Lot - Palmetto and Seminole Blvd (Sara Jacobson) D. Recommendations for new SIB members. E. Next meeting 2 -6 -86, 7:00 p.m., City Hall Downstairs Conference Room Election of Officers =Agenda item for next - meeting •