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CSB ag & mins & misc 1982Minutes of the Regular Meeting Thursday, October 7, 1982 Members Present: Dr. John F. Darby, Chariman Mr. Donald Jones, Secretary Dr. Luis Perez, Member Mr. Bill McQuatters, Member Member Absent: Mr. Gordon Frederick Others -Present: W. E. (Pete) Knowles, City Manager Steve D. Harriett, Assistant to City Manager Herb Shea, Assistant to the Police Chief Tommy Hickson, Assistant to the Fire Chief Francie Wynalda, Personnel Officer Christy Johnson, Civil Service Board Secretary Chairman Darby opened the meeting at 8:00 P.M., Thursday October 7, 1982 with a quorum in attendance. The meeting was held in the City Manager's Conference Room. OLD BUSINESS: The Chairman called for the reading of the minutes of the last regular meeting of the Civil Service Board held Thursday, June 10, 1982. Dr. Perez moved that the minutes of the Civil Service Board meeting held Thursday, June 10, 1982, be accepted and approved as mailed. Motion seconded by Mr. Jones. Motion carried. The Board held a discussion in reference to the revised Civil Service Rules and Regulations which have been on the agenda since November, 1980. The revised Rules and Regulations had been tabled for Hr. Gordon Frederick to review the le alities of the revisions. On WedWsday, October 6, 1982, Mr. Frederick advised that the revisions of the Civil Service Rules and Regulations were acceptable and could be implemented, with Civil Service Board approval. Dr. Perez moved that the Revised Rules and Regulations be accepted and implemented. Motion seconded by Mr. Jones. Motion carried. NEW BUSINESS: Discussion in reference to rotating the Civil Service Board election committee members within each department so that one person is not the department's representative on a continuing basis. Each department is to be given a number and that even numbered department's change representative on even number years and odd departments change Committee member on odd numbered years. This means a department representative can not serve on the committee more than two consecutive years. Their purpose was to rotate membership among departmental employees. Listed below are the numbers of the departments or groups: 1. All Staff Offices 2. Finance Department 3. Police Department 4. Fire Department 5. Public Works Department 6. Recreation and Parks Department 7. Utility Department Motion made by Dr. Perez, Dr. Darby seconded the motion. Motion carried. IL page 2 Chairman Darby stated that the next item on the agenda consisted of the Board's review of Personnel transactions from June 1, 1982 to October 7, 1982. Motion made by Dr. Perez, seconded by Mr. McQuatters that the Personnel transactions be approved as presented. Motion carried. The Personnel Officer advised that the City of Sanfords Fire and Police departments had requested written entry level tests, and physical agility test for entry level applicants. The Board was advised of lifting its March 1982 recommendation of discontinuing employment testing City wide and to resume entry level testing in the Public Safety Field. Each Board member was given a Booklet which the Personnel Department, Civil Service Secretary, and members of the Fire and Police Departments had complied on the testing, physical agility, structured oral board interview, and the processing of the Public Safety applicants. Discussion followed in reference to the validity of the written test and physical agility test. The Board was advised by the City Manager that the test were coolated from the Firefighters State Outline Guide, and the State of Florida Certification Test for Police Officers. The Board also recommended that the test be reviewed by the Public Safety instructors at Seminole Community College for additional validation. The Personnel Officer also advised that the tests would be given to current Police Officers and Firefighters, the written and physical agility for additional validation. Dr. Perez made the motion that the Board follow the Procedures as outlined in the booklet dated October 7, 1982. Chairman Dr. Darby seconded the motion. Mr. McQuatters opposed the motion. Motion passed. McQuatters moved that the addition of EMT certification to the Revised Rules and Regulations; page 10, Rule 18, Section B, Number 1 C, be passed as presented. Dr. Perez seconded the motion. Motion Carried. There being no further business, before the.Board, the Chairman adjorned the meeting at 9:00 P.M., October 7, 1982, upon receiving a motion from Dr. Perez, and a second from Dr. Jones. Motion carried unanimously. r CIT11 OF SANFORD MEMORANDUM From: CITY MANAGER - Date December 30, 1982 To: All Department Heads Subject: Hiring practices - investigation by office of Revenue Sharing On January 20th, 1983, an investigator from the Civil Rights Div- ision of the Office of Revenue Sharing will be in the City Hall to • review the hiring practices of the City. This is due to allegations filed with their office in 1980. At stake is the City's federal revenue sharing funds of $384,654. that is equal to 1.62 mills on our tax .rate . This investigation will be a thrbugh look at the records of all job applicants to determine if minorities, hispanics, or women were hired or, if not hired, what the reason was for not hiring. To see if these groups were given the opportunity for promotion or were passed over. To examine the terminations as to why and how were minorities handles:. <s The bottom line is that the federal government wants to know if the City has an affirmative action plan and is it being actively followed. Be thinking this over as to how you will answer for your past year's personnel dealings. • MEMORANDUM From: CITY MANAGER To: Subject: E • J CIT� OF SANF012D Mayor Lee P. Moore Date December 29, 1982 Investigation by Office of Revenue Sharing - 1/20/83 at 9AM Dear, Lee: Attached is information in preparation for a meeting with Ms. Jackie Smith, an investigator from the Civil Rights Divsion out of the Office of General Revenue Sharing. She called to set this date. She plans to work with Sanford all day but she is mainly interested in our personnel records as to who applied; who was hired; who was rejected; why some were hired and why others were rejected: and did any of our hiring practices contain violations of individuals' civil rights. This will be mostly with our personnel director and the Civil Service re- cords with the rules and regulations of both. No need for you to attend but you may wish to be available if she should spring some- thing unexpected. Federal Revenue Sharing represents 1.62 mills in Sanford's budget. ($384,654. ) Copy: City Attorney Pe to iac cmoznn urns - - - - TO: Lt. Ron Neel , Training Officer FROM: Francie Wynalda • suejaCT: Firefighter Agility Testing Ron: CITY OF SANFORD, FLORIDA Personnel Officer DAT<t 12/17/82 To date we have tested only 5 firefighters, and that included only a portion of the entire physical agility test. Those partially tested were: Pete Tucker, Fred Bowen, Bruce Mosely, Lewis Myers and Eugene Rogers These employees skipped items 7, 9, 11, 122 132 14 and 15 of the test. The following personnel need to be tested, along with the top 5 so that we can complete our study: James Benton Terry Henry R. A. Cohen E. Keith Ron McNeil Steve Crews Gerard Ransom Robert Hawkins Carl Helms Dopg Luce Richard Lazar Matk Morgan John Carver W. Ellerbe Mike Hoening Emery Kreinbring Hezekiah Ross David Bass Roy Picklesimer Otis Sjoblem Harold Johnson Greg Lemieux • We started developing written and physical agility testing studies in July, 1982. So far, we have completed the written tests only. We had originally scheduled a Civil Service Board Meeting for December 9 to present our recommendations on the written and physical agility testing to the Civil Service Board. This meeting was cancelled because our in -house test studies were incomplete. When you are ready to proceed with completion of the physical agility testing phase of current employees, please advise. We must complete.this portion of the study in order to proceed any further with the project. cc: Civil Service Office TO: Herb Shea Francie lie FROM: sue.JSCT: Police Officer Testing Program Herb: CITY OF SANFORD. FLORIDA Personnel Officer DAM 12/17/82 We started written testing and physical agility testing studies per your request in July, 1982. We have developed the written test and are at present awaiting a schedule from you as to when you plan to do the physical agility testing of current police officer employees. We had originally scheduled a Civil Service Board meeting for December 9 wherein we agreed to present the Board with our recommendations for written and physical 'agility tes*ino nn�Vnonc fnr }.nt}, t}ka Pnlina anA Fira tionartmonta- That meeting was subsequ were incomplete. We plan to take no furth cc: Civil Service