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1258-RMPK Funding Wk Order/ 5 f Q0 EXHIBIT A WORK ORDER FORM C4 Work Order Number: LLJ CITY OF SANFORD, FLORIDA �/ f D U - � "/ �� 1 -I li / Dated: February 10, 2009 Master Agreement /Contract Number: o Contract/Project Title: Professional services for preparation of grant application for Land and Water Conservation Fund Program Coastline Park Trailhead /Park rehab project J Solicitation No: Sanford Project No: Purchase Order No: 031526 / Consultant/Contractor: RMPK Funding Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail address: 1016 Clemons Street Suite 406 Jupiter FL 33477: Phone # 561.745.2401: Fax # 561.746.3380 rrusky(a)rmpkfunding com ATTACHMENTS TO THIS WORK ORDER: [ ] DRAWINGS /PLANS /SPECIFICATIONS [ ] SCOPE OF SERVICES [ ] SPECIAL CONDITIONS [ X] Grant Application METHOD OF COMPENSATION: [ X ] FIXED FEE BASIS [ ] TIME BASIS - NOT -TO- EXCEED AMOUNT [ ] TIME BASIS - LIMITATION OF FUNDS TIME FOR COMPLETION: The services to be provided by the CONSULTANT /CONTRACTOR shall commence upon execution of this Work Order by the parties and shall be completed within the time frame of 45 days of the effective date of this Work Order. Failure to meet the stated completion time requirement may be grounds for termination for default. Work Order Amount: $Three Thousand Five Hundred Dollars and no cents Dollars ($ 3,500.00 ) IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on the respective dates under each signature: the CITY through its City Commssion taking action on the day of , and the CONSULTANT /CONTRACTOR by and through its duly authorized corporate officer having the full and complete authority to execute same. ATTEST: B LA I �• 12 Corporate Secretary or Witness ATTEST: CITY OF SANFORD Janet Dougherty, City derk Linda Kuh , Mayor For the use and reliance of the City of Sanford only. Approved as to form and legal sufficiency. Date: a_ /2- ©q /S/ - Ww" Y� William L. Colbert, City Attorney sanpur 111908 -WO 1 of 2 Date: 00109 EXHIBIT "A" WORK ORDER TERMS AND CONDITIONS Execution of this Work Order by the CITY shall serve as authorization for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in the Scope of Services which is attached as Exhibit "A," to that certain Agreement cited on the face of this Work Order which is incorporated herein by reference as if it had been set out in its entirety and as further delineated in the specifications, conditions and requirements stated in the listed documents which are attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and /or services pursuant to this Work Order, its attachments and the above - referenced Agreement. If this Work Order conflicts with said Agreement, the Agreement shall prevail. TERM: This work order shall take effect on the date of its execution by the CITY and expires upon final delivery, inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein. METHOD OF COMPENSATION: (i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee Amount indicated as the Work Order Amount. The fixed feel is an all- inclusive Firm Fixed Price binding the CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee Amount. (ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method" with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not -To- Exceed Amount without the express written consent of the CITY. Such consent will normally be in the form of an amendment to this Work Order. The CONSULTANT /CONTRACTOR's compensation shall be based on the actual work required by this Work Order and the Labor Hour Rates established in the Master Agreement. (iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of Funds amount. The CONSULTANT /CONTRACTOR's compensation shall be based on the actual work required by this Work Order and the Labor Hour Rates established in the Master Agreement. The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms of the above - referenced Agreement. It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY, prior to its execution of the Work Order, reserves the right to authorize a party other than the CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do so is in the best interest of the CITY. The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action. It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order. sanpur 111908 -WO 2 of 2 • Table of Contents FEBRUARY 27 Land & Water Conservation Fund 2 MARCH 6 Fire Prevention & Safety 2 31 Recreational Trails Program 3 APRIL 1 Public Library Construction Grant 3 2 Florida Boating Improvement Program 4 17 Urban &- Community Forestry Grants 4 MAY 13 Florida Forever Program (FCT) 5 19 Working Waterfronts 5 Assistance to Firefighters Grant 6 Nonpoint Source Management Grant 6 Cultural Facilities 7 JULY 31 Historic Preservation - Special Category Grant 7 ■■N® RMPK FUNDING CO W U - o"a , 0 i 0A February - May 2009 col. 2 X CL lu u:a LU February - May 2009 February 27, 2009 Land & Water Conservation Fund (LWCF) Level of Funding FEDERAL Description The U.S. Department of the Interior provides funds, administered by the Florida Department of Environmental Protection (DEP), for the acquisition or development of recreational facilities. Acquisition An acquisition project approved for funding must be acquired within one year of the effective date and must be developed for public use within in three years of completion of acquisition. Development Eligible facilities include picnic areas, trails, pools, ball fields, courts for tennis, basketball and volleyball, playgrounds, and boating and fishing features. Associated support facilities such as lighting parking, restrooms, concessions, and Iandscaping are eligible, but may not account for more than 50% of the project cost. Grant Amount $200,000 maximum Match 50:50 March 6, 2009 Fire Prevention and Safety Level of Funding FEDERAL Description The Department of Homeland Security supports the enhancement of the safety of the public and firefighters from fire and related hazards. Project Examples • Fire prevention and public safety education campaigns • Juvenile firesetter interventions • Media campaigns • Arson prevention and awareness programs • Firefighter safety research and development activities Matching Funds Requirements for matching funds are based on the size of the population that the applicant serves: less than 20,000: 5% match 20,000- 50,000: 10% match mmma RMPK FUNDING 2 . 2ygdi g O WALttn;1;0A February - May 2009 March 31 Recreational Trails Program (RTP) Level of Funding FEDERAL Description The U.S. Department of Transportation, through Florida Department of Environmental Protection, funds projects that construct, renovate or maintain recreational trails, trailheads and trailside facilities. Grant Amount $250,000 for mixed -use and non- motorized trail projects $592,000 for motorized trail projects Match 50:50, 60:40 or 80:20 (Higher match results in additional project points. April 1, 2009 Public Library Construction Grant - April 1 Level of Funding STATE Description State funding is provided for the construction of new libraries and the acquisition, expansion or remodeling of existing public libraries. Project Examples • Land acquisition and construction • Architectural services • Site preparation • Engineering cost • Initial or fixed equipment information and technologies and enclosures necessary to house them Grant Amount $10,000 - $500,000 Match 50:50 Minimum Project size 3,000 square feet MEMO RMPK FUNDING I 3.unaGiKq O, O tUJdJ eA February - May 2009 April 2, 2009 Florida Boating Impro Pr (FBIP) Level of Funding STATE Description This program funds projects that improve boating access and other boating-related activities on coastal and /or inland waters of Florida. Project Examples • Boat ramps • Piers, docks and other mooring facilities • Aquatic plant control • Economic development initiatives that promote boating • Boating Education Grant Amount $200,000 Match Projects with matching funds are awarded additional points. April 17, 2009 Urban & Community Forestry Grants Level of Funding STATE Description The Division of Forestry provides grants to develop or enhance urban and community forestry programs. Project Examples • Tree ordinances, tree inventories, management plans, master plans • In -house training, staffing, student internships • Tree planting, tree protection and maintenance projects • Educational programs, Arbor Day programs • Developing brochures and purchasing exhibits Grant Amount $10,000425,000 Match 50:50 NNE0 RMPK FUNDING 4 1 . K" 6t? u_ UJ cri February - May 2009 May 13, 2009 Florida Forever Program (FCT) Level of Funding STATE Description The Florida Communities Trust funds the acquisition of land for community -based parks, opcn- spaces and greenways that further the outdoor recreation and natural resource protection needs identified in local government comprehensive plans. Eligible Projects • Properties to be purchased • Land purchases of properties that have been acquired in the 24 -month period prior to the application deadline Grant Amount $6.3 million marimum Matching Funds Communities with less than 10,000 -No required match Communities with more than 10,000 - 75:25 (Projects with higher matches are awarded additional points.) May 19, 2009 Waterfronts Florida Description Funded in part by the Florida Department of Environmental Protection, Florida Coastal Management Proaram, and the National Oceanic and Atmospheric Administration (NOAA), the Working Waterfront Florida program designates three communities biennially to receive training, innovative technical assistance and financial assistance as they develop and implement revitalization plans to working waterfronts. Grant Maximum $25,000 Match Requirement 1 to 1 NEN© RMPK FUNDING 5 lyg - 0 February - May 2009 May 2009 Assistance to Firefighters Grant (AFG) Level of Funding FEDERAL Description The Department of Homeland Security provides funds for projects that improve safety for firefighters and the public. Eligible Projects • Vehicle Acquisition • Training (i.e., Firefighter I and 11 certifications; First Responder EMS; driver /operator; fire officer; HAZMAT response; incident command) • Equipment including fire suppression equipment • Firefighter Personal Protective Equipment (PPE) • Formal itness and injury prevention projects. • Modifications to fire stations and facilities to enhance firefighter safety and health Match Requirements Requirements for matching funds are based on the population served by the Department Under 20,000: 5% match 20,000 - 50,000: 10% match Over 50,000: 20% snatch May 2009 Nonpoint Source Management Grant Level of Funding FEDERAL Description The Environmental Protection Agency, through the Section 319 Nonpoint Source Management Grant, provides funds to implement projects that will aid in the reduction of nonpoint sources of pollution in SWIM and NPS priority watersheds. Project Examples •Demonstration and evaluation of Best Management Practices • Nonpoint pollution reduction in priority watersheds • Ground water protection from nonpoint sources • Public education program on nonpoint source management Match 40% nonfederal match required MEMO RMPK FUNDING 6 r s +it �a V hh O hfitA February - May 2009 May 2009 Cultural Facilities Level of Funding STATE Description Financial support for the renovation, construction or acquisition of cultural facilities. Grant Amount $500,000 maximum award Match • 1 to 1 match for organizations that have Total Support and Revenue of less than $500,000 in the unrestricted column of the audit in their last completed fiscal year. • 1 to 2 match for organizations that Total Support and Revenue of more than $500,000 in the unrestricted column of the audit in their last completed fiscal year. Up to 50% of match can be from in -kind services. The balance of the cash match may be cash receipts for expenditures made toward the project, including purchase of building or site if the site was specifically acquired for the project. The time limit for claiming such expenditures is a maximum of 5 years prior to the application deadline. July 31, 2009 Historic Preservation - Special Category Grant Level of Funding STATE Description The Florida Department of State, through its Special Category Grants, funds projects that support acquisition and development of historic properties. Project Examples • Acquisition, preservation, protection, restoration, rehabilitation and stabilization of historical and archaeological sites • Investigation of archaeological sites, photography, the preparation of measured drawings and other records that record historical /archaeological sites and properties threatened with damage or destruction • Planning for eligible Acquisition and Development activities, such as the preparation of plans and specifications Grant Amount $350,000 Match ■■■® 50:50 RMPK FUNDING tO IJ LA- CO 0