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City Commission, Sanford, Florida Work Session A~enda June 27, 2005
CITY OF SANFORD
CITY COMMISSION WORK SESSION
City Manager's Conference Room
2nd Floor
Sanford City Hall
MONDAY, JUNE 27, 2005 300 North Park A venue
4:00 P.M. Sanford, Florida
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PERSONS WITH A DISABILITY, SUCH AS A VISION, HEARING OR SPEECH IMPAIRMENT, OR PERSONS
NEEDING OTHER TYPES OF ASSISTANCE, AND WHO WISH TO ATTEND CITY COMMISSION MEETINGS
OR ANY OTHER BOARD OR COMMITTEE MEETING MAY CONTACT THE CITY CLERK IN WRITING, OR
MAY CALL 407-330-5603 FOR INFORMA nON REGARDING A V AILABLE AIDS AND SERVICES.
PURSUANT TO SECTION 286.0105, FLORIDA STATUTES, IF ANY PERSON DECIDES TO APPEAL ANY
DECISION MADE BY THE CITY COMMISSION WITH RESPECT TO ANY MATTER CONSIDERED AT THIS
PUBLIC MEETING, SUCH PERSON WILL NEED A RECORD OF THE PROCEEDINGS AND FOR SUCH
PURPOSE, SUCH PERSON MAY NEED TO ENSURE TBA T A VERBA TIM RECORD OF THE PROCEEDINGS
IS MADE, INCLUDING THE TESTIMONY AND EVIDENCE UPON WHICH THE APPEAL IS TO BE BASED.
This record is not provided by the City of Sanford.
AGENDA
1) Discussion re: Board Consolidation. (City Manager Miller)
2) Discussion re: Special Event Policy and Budget. (City Manager Miller)
3) Agenda Items - additional information and/or questions..
4) End the meeting.
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122
City Commission, Sanford, Florida
Work Session Minutes June 27,2005
EPNll1072
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, June 27,2005, at 4:00
P.M., in the City Manager's Conference Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Dr. Velma Williams [present at 4:07 P.M.]
Commissioner Art Woodruff
Commissioner Randy Jones [present at 4:09 P.M.]
Commissioner Kevin Hipes
City Manager Eugene Miller
City Clerk Janet R. Dougherty
Absent:
City Attorney William L. Colbert
Call to order.
Mayor Kuhn called the meeting to order at 4:03 P. M.
Contribution to the Sanford River Rats Casino Niaht.
Mayor Kuhn, Commissioner Hipes and Commissioner Woodruff each reported they will contribute $500.00 from
their respective "Other Contributions" funds to the Sanford River Rats.
Amtrak Station.
Mayor Kuhn reported notification from Amtrak officials that Amtrak will suspend (Amtrak) service (not
AutoTrain) to Sanford this ful1 due to the physical condition of the tenninal building which is owned by CSX and which is located
in Seminole County. [Vice Mayor Dr. Williams joined the meeting.] She further reported that the Sanford Code Enforcement
Division is working with Seminole County regarding follow through on the code violations. [Commissioner Jones joined the
meeting. ]
1) Discussion re: Board Consolidation. (City Manager Miller)
City Manager Miller gave an overview of the city's boards and recommended retaining the Board of Adjustment
and Appeals, the Sanford Local Option Public Employees Relations Commission, the Police Officers' Pension Board, the Fire
Fighters' Pension Board, the Planning and Zoning Commission, the Sanford Airport Authority, the Sanford Community
Redevelopment Agency, the Sanford Housing Authority, the Historic Preservation Board, the Sanford Museum Board, and the
Citizens' Advisory Board (to the Police Chief).
He recommended to discontinue the Board of Adjustment with certain needed functions to be transferred to
another board, the Central Contractors Examining Board, the Human Relations Advisory Board, the Cemetery Advisory Board,
the Nuisance Abatement Board with abatement issues handled by the Police Department with Code Enforcement and others,
the Community Development Block Grant Advisory Board, the Scenic Improvement Board, and the Sanford Airport Zoning
Board.
City Manager Miller recommended that Code Enforcement cases be heard by a Special Master versus a board.
The City Commission discussed the recommendations, transferring certain duties, disbanding the Water Front
Master Plan Steering Committee, and creation of a city-wide design/review committee.
City Manager Miller recommended that the Civil Service Board be retained with its duties defined to hear
grievances for employees not covered by bargaining units.
After discussion, the Commission concurred to discontinue boards as recommended by the City Manager.
The Commission discussed completion of Fort Mellon Park improvements, realigning all board members' terms
to begin/end the same annual date while retaining staggered terms, limiting board membership to one board, and term limits.
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City Commission, Sanford, Florida
Work Session Minutes June 27. 2005
2) Discussion re: Special Event Policy and Budget. (City Manager Miller)
City Manager Miller reported he has concluded from recent discussions that special events in the City of Sanford
are out of control, staff is overburdened with special events, and the city must regain control of special event numbers or add
staff.
Lisa Jones, Recreation Manager, provided handouts to the Mayor and Commissioners and reviewed them.
City Manager Miller recommended the City of Sanford sponsor the Veterans' Day Parade, the Martin Luther
King, Jr. Celebration, the Memorial Day Parade Ceremony, the 4th of July Celebration, and Christmas. Further, that the city
not participate financially in fund-raising events.
The Commission discussed the recommendations, the merchants taking over Alive After Five, the Classic Car
Cruises paying for their own lighting, funding and policies for approval of sponsorship/waiving fees for additional events, and
how fee waivers and city participation are currently funded.
Bob Parsell, Sanford Community Redevelopment Agency (CRA) Chairman, reported the CRA is probably going
to fund Alive After Five to a limit, and that the "arts folks" are going to have to handle staffing.
The Commission discussed the funds provided annually to the Chamber of Commerce and reducing that
commitment, the new Economic DevelopmentlPromotions position, creating a position to handle special events, and asking the
City Manager to look at successful Special Event Departments in other cities.
Commissioner Woodruff summed up the discussion as the city will cover the five (5) events recommended by
the City Manager (and maybe others if they meet the established criteria), the city will no longer waive fees for fundraising
events, the city will set a contingency budget for other events like homecoming, dog walks, PBA Bass Tournament, and for non-
profit events that benefit the citizens, etc. Further, staff to bring back a proposal for the City Commission's consideration and
information on other cities special event staffing, funding, and policies.
City Manager Miller reported he will bring back specific recommendations in four weeks.
3) Agenda Items - additional information and/or questions.
None.
4) End the meeting.
The meeting was adjourned at 6:33 P.M.
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ity Clerk
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