072-Westside Community CenterM
WESTSIDE COMMUNITY CENTER LEASE
BY AND BETWEEN THE
CITY OF SANFORD, FLORIDA AND THE
BOYS & GIRLS CLUBS OF CENTRAL FLORIDA, INC.
THIS LEASE is made and entered into this Iay of , 2009 by and between
the City of Sanford, a political subdivision of the State of Florida, who a mailing address is P.O.
Box 1788, Sanford, Florida 32772 -1788, hereinafter referred to as the "City," and Boys & Girls
Clubs of Central Florida, Inc., whose mailing address is P.O. Box 2987, Orlando, Florida
32802, hereinafter referred to as the "Tenant."
WITNESSETH:
WHEREAS, the City is the owner of a certain building which is commonly known as the
Westside Community Center located at 919 Persimmon Avenue, Sanford, Florida 32771; and
WHEREAS, the City desires to expand the Westside Community Center and construct
new improvements (the "new Facilities ") at the Community Center; and
WHEREAS, the City Commission has the authority to lease real property to non -profit
organizations such as the Tenant in accordance with Section 125.38, Florida Statutes; and
WHEREAS, Tenant desires to provide and expand Boys and Girls Clubs of Central
Florida programs; and
WHEREAS, Tenant programs are nationally recognized, are compatible with other center
uses, and serve a public need by improving the quality of life, reducing the propensity toward
juvenile crime, and providing recreational and educational opportunities for boys and girls in the
Sanford area; and
WHEREAS, Tenant has committed to fund $225,000.00 in cash to the City, and to
provide an agreed list of in -kind services, toward the construction and furnishing of the
Community Center in order to assist the City in improving the new Facilities at the Community
Center; and
WHEREAS, the City Commission has determined that the granting of such rights and
privileges to the Tenant constitutes a City purpose and is in the best interests of the public;
I.L
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Now, THEREFORE, for and in consideration of the premises and the mutual covenants
and agreements hereinafter contained, the City and Tenant agree as follows:
Section 1. Recitals. The parties have relied upon the above stated recitals and the
recitals are a material part of this Lease.
Section 2. Leased Premises. The City hereby leases to Tenant on a non - exclusive basis,
and Tenant does take and lease from the City a portion of the new Facilities to be constructed on
that certain real property located in Sanford, Florida, and more fully described in Exhibit "A"
(the "Premises ") attached hereto and made a part hereof, subject to certain rights of use and
occupancy of the Premises retained by the City for uses as described in Subsections 7 (b), (c),
and (d) below. The parties acknowledge that the new Facilities will be built out by the City at the
City's expense on the Premises, in accordance with the Master Site Plan attached as Exhibit
as soon as reasonably practicable subject to force majeure.
Section 3. Term. The term of this Lease shall be for twenty (20) years ( "Initial Term "),
and shall commence on the date the new Certificate of Occupancy for the new Facilities,
following execution of this Lease, is issued. Thereafter, this Lease will automatically renew for
two (2) successive five (5) year terms unless either party provides written notice to the other at
least one hundred and eighty (180) days prior to the expiration of the current initial term or
renewal term that it does not desire to renew this Lease.
Section 4. Rental. The Tenant shall pay the City as rent for the Premises, the annual
sum of One and No /100 Dollars ($1.00) payable without demand and without setoff or
deduction, except as expressly provided herein. Tenant agrees that the amount of annual rent is
based on the Tenant's non -profit corporate status as Boys & Girls Clubs of Central Florida, Inc.
If Tenant should lose its non -profit corporate status, or change its corporate status to for - profit,
such change shall constitute an event of default. Alternatively, Tenant may, at its sole option,
negotiate an amount of annual rent for the remainder of the Lease term which would be
commensurate with for -profit corporate status.
Section 5. Holding Over. In the event the Tenant holds over beyond the expiration of
the term hereof, such holding over shall be deemed a month -to -month tenancy only, at the rental
of One Thousand and No /100 Dollars ($1,000) per month, payable on the 1st day of each and
every month thereafter until the tenancy is terminated in a manner provided by law. In the event
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the Tenant does hold over against the wishes of, and without consent of the City, Tenant shall
be liable for any and all damages sustained by the City as a result, directly or indirectly, of the
Tenant's failure to vacate, together with a reasonable attorney's fee, court costs and expenses of
such lawsuit.
Section 6. Remodeling Privileges. The City grants to the Tenant, at the Tenant's sole
cost, the right to make partition changes, alterations and decorations as it desires at its own
expense in the Premises; provided, however, that the Tenant shall make no change without the
prior written consent of the City, which consent will not be unreasonably withheld, conditioned
or delayed.
Section 7. Purpose.
(a) The purpose of this Lease is to permit the Tenant to conduct and promote
community recreational and support activities such as the provision of youth programs including
vocational education programs on the Premises. All Tenant activities shall be non -profit in
nature, however, fund raising activity for the benefit of Tenant shall not be prohibited.
(b) Tenant will provide at the Community Center a "Basic Level of Service ". The
Basic Level of Service includes programming in five core areas more particularly described on
Exhibit "C" and sufficient funds and staff necessary to provide such programming.
Tenant and the City agree that a portion of the Premises shall be open at least five (5)
days a week under the following schedule:
Monday through Friday (School Term) — 2:00 PM (OR 1:00 PM) to 9:00 PM
Monday through Friday (Summer, School Holidays) — 7:00 AM to 6:00 PM
(c) Tenant shall have the right of first refusal over any other group in the use of the
playfields as described in Exhibit "B ". Prior to scheduling any use of the playfields by other
groups during the times described in Subsection 7(b), the City will first contact Tenant and
confirm that Tenant has no conflicting plans to use the playfields at the time required by the
City and may schedule the playfield for use by another group only if no conflict exists and
reasonable advance notice of the identity of the other group and time of the intended use by the
other group is delivered to Tenant. Such recreational field shall be used only by guests and
invitees of Tenant and only for the purposes of sporting and recreational events and other like
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activities and only during those times as set forth herein. Such recreational field shall not be used
for any purpose or activity that may result in severe and/or permanent damage to such areas.
(d) Tenant acknowledges that the Premises constitute a component of the Facilities
comprising the Westside Community Center. Tenant further acknowledges that City may lease
or operate programs in the Westside Community Center that are not inconsistent with or conflict
with Tenant's use. Tenant shall provide City with its schedule of dates and times of operation
that shall be in effect from time to time. City shall have the first right to use the Premises (other
than private office space of Tenant) when the Premises are not in use by Tenant. Tenant shall
cooperate with City to ensure that the Westside Community Center is utilized to the fullest
extent possible to provide community services that are not inconsistent with or conflict with
Tenant's use and to further the purpose stated in this Lease.
(e) Tenant shall manage all programs and activities in accordance with all Federal,
State and local laws, ordinances, standards and regulations.
Section 8. Use of Leased Premises. The Tenant shall have the use of the Premises for
such lawful use as it may desire to make thereof in connection with or incidental to the above -
stated purpose set forth in Section 7 hereof during the term of this Lease. The Tenant covenants
that it will not use or permit the Premises to be used for any purpose prohibited by the laws, rules
and regulations of the United States of America, the State of Florida and the City; it shall not use
or keep any substance or material in or about the Premises which may vitiate or endanger the
validity of the insurance on the said building or increase any hazard or risk; and it shall not
permit any nuisance on the Premises. The Tenant shall obtain all required licenses, permits and
authorizations prior to conducting any activities on the demised Premises.
Section 9. Utilities. The City will provide all utility services, excluding telephone and
internet services, to the Westside Community Center. The Tenant shall pay for Tenant's
estimated share of all lights, gas, electrical current, water, and sewer services relative to the use
of the Premises. Payment is due on the 1 day of each month. The Tenant shall pay a monthly
contribution towards utility costs to the City of $1,200 during the first year of this contract.
Beginning in year two, the payment amount will continue at $1200.00 per month, unless the
City advises the Tenant that an adjustment is necessary based on the following. If the utility
rates applicable to the Property are increased by a utility company at any time after the twelfth
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full month of this Lease, the City shall calculate the percentage by which such rates have
increased from the rates in effect on the first day of the twelfth month of this Lease, and from
and after the City notifies the Tenant in writing of such increase the Tenant's monthly
contribution will increase by the same percentage. For example if the electric utility charge
represents 80% of the monthly utility bill applicable to the Property, and the customer service
charge, electric rate and/or fuel charge is increased by the utility company resulting in an average
per customer rate increase of 5 %, then the monthly contribution from tenant will increase by
$48.00 per month (80% x $1200 x 5 %) to $1248.00.
Section 10. Assignment and Subletting. The Tenant shall not assign or sublet the
Premises, or any part thereof, without first obtaining the written consent of the City.
Section 11. Hold Harmless /Indemnification. The Tenant agrees to fully and
completely hold harmless, indemnify and defend the City, its agents, servants, officers, officials
and employees, and anyone claiming under or through the City, or any of them, from and against
any and all claims, damages, losses, and expenses including, but not limited to, attorney's fees
and other legal costs the City may sustain as a result of claims, demands, costs or judgments
arising from, allegedly arising from or related to injury or damages of any nature whatsoever to
persons or property from any use of the Premises by Tenant and Tenant's invited guests.
Tenant shall not be liable for any claim arising from use of the Premises or the Community
Center by, or the alleged negligence of, the City, its employees, contractors, agents, invited
guests, and other groups. Tenant liability, as assessed in favor of the City, will not exceed City
liability as limited by sovereign immunity, if applicable.
Section 12. Insurance.
(a) Tenant is responsible for paying the cost of insurance as detailed in Subsections
(b) (1) and (2) below for the term of this Lease. If Tenant does not maintain insurance as
required herein, the Lease shall be terminated by the City.
(b) The Tenant does further agree that, in order to protect itself as well as the City,
its Commissioners, officers, employees and agents, the Tenant shall provide, pay for, and
maintain in force the following policies of insurance at all times during the term of this Lease. :
(1) General Liability Insurance. The Tenant shall carry limits in an amount
not less than One Million and No /100 Dollars ($1,000,000) for bodily injuries, including
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accidental or wrongful death and property damage on account of any one occurrence. Annual
aggregate, if any, will be equal to at least two times the occurrence limit of One Million and
No /100 Dollars ($1,000,000). The liability policy or policies will also cover (i) auto liability with
a minimum limit of $1,000,000 CSL per occurrence; and (ii) sexual abuse liability coverage form
or endorsement, on an occurrence basis, for entities that work with youth/children exposures, at a
minimum of $1,000,000 per occurrence. Tenant shall specifically protect the City by naming the
City as an additional named insured on the foregoing policies.
(2) Workers' Compensation. Tenant will provide a Certificate of Insurance
indicating that the Tenant provides workers' compensation coverage as per Chapter 440,
Florida Statutes for the Tenant's employees and its volunteers.
(c) Within sixty (60) days of the commencement of this Lease, the Tenant shall
furnish to the City a certificate of insurance of the above - required insurance. The policies
evidencing required insurance shall contain an endorsement to the effect that cancellation or any
material change in the policies adversely affecting the interests of the City in such insurance
shall not be effective until thirty (30) days after written notice thereof to the City. The City
reserves the right to require a certified copy of such policies upon request.
Section 13. Cancellation and Termination.
(a) By the City. In the event of any default of any term or condition of this Lease
Agreement by the Tenant, upon written notice by the City specifying the default and reasonable
time to cure said default, the Tenant shall immediately and fully remedy the said default in
accordance with the terms and notice of default. Reasonable time to cure default is ten (10) days
or such longer time as is reasonable to cure the default based on the nature of such default. In
the event the Tenant fails to comply as required, the City may terminate the Lease Agreement
following thirty (30) days written notice of termination.
(b) By the Tenant. Tenant shall provide the City with ninety (90) days prior written
notice of election to terminate this Lease. Tenant shall remain responsible for the removal of all
its equipment, other than items leased from third parties, prior to the expiration date and full
payment to the City all sums due.
Section 14. Delivery of Possession. If City shall be unable for any reason whatsoever to
deliver possession of the Premises on the commencement date of the term hereof, it shall not be
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liable to Tenant for any damage caused thereby, nor shall this Lease thereby become void or
voidable nor shall the term hereof in any way be extended, but in such event Tenant shall not be
liable for any payments required hereunder, including rent herein reserved, until such time as a
certificate of occupancy is issued and City can and does deliver possession.
Section 15. Surrender of Possession. The Tenant agrees to deliver up and surrender to
the City possession of the Premises at the expiration or termination of this Lease, in as good
condition as when the Tenant takes possession except for ordinary wear and tear, alterations
permitted under this Lease, or loss by fire or other casualty, act of God, insurrection, nuclear
weapon, bomb, riot, invasion or commotion, military or usurped power. The Tenant agrees that
it shall pay for all costs of any trash removal, housecleaning, and repair or correction of damage
in excess of normal wear and tear.
Section 16. Removal of Property. The Tenant shall, without demand therefore and at its
own cost and expense prior to the expiration or sooner termination of the term hereof, or of any
extended term hereof, remove all property belonging to Tenant and all alterations, additions,
improvements, and/or and fixtures which, by the terms hereof, it may be permitted to remove.
Tenant shall repair all damage to the Premises caused by such removal, and restore the leased
premises to the condition the premises was in prior to the installation of the properties so
removed. Any property not removed shall be deemed to have been abandoned by Tenant and
shall be retained or disposed of by the City.
Section 17 Acceptance of Premises By Tenant. The taking of possession of the said
Premises by the Tenant shall be conclusive evidence as against the Tenant that said Premises
were in good and satisfactory condition when possession of the same was taken. Tenant accepts
Premises in "as is" condition. The City makes no warranties, covenants or guarantees as to the
Premises. The City retains no responsibility as to maintenance of the Premises.
Section 18 Repair and Maintenance of Premises.
(a) The Tenant agrees to keep the Premises in good order and repair. Tenant shall be
responsible for all repairs and maintenance, with the exception of (i) landscape maintenance and
irrigation, and (ii) major repairs /replacements, and (iii) damage caused by the use of the leased
premises by the City, its employees, contractors, agents, invited guests, and other groups. The
City assumes responsibility for mowing the Premises and maintaining the irrigation system in
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working order. Maintenance of the irrigation system includes the cost for water to the system,
which is separately metered from the building. Tenant further agrees to keep the Premises clean,
and to provide routine maintenance and minor repairs /replacements of broken, damaged, stolen
or missing doors, locks, door closers, windows, plumbing, heating or air conditioning fixtures
and pipes, floors, electrical, stairways, railings, septic or other portions of the Premises whatever
the cause. Major repairs /replacements shall be defined as those repairs /replacements exceeding
Five Thousand and No /100 Dollars ($5,000.00) and will be the responsibility of the City.
Beginning with the Lease term and annually thereafter, Tenant shall provide City with a
maintenance budget and scheduled, routine repairs or replacement of equipment.
(b) The Tenant shall undertake reasonable efforts in a normal husbandlike fashion to
keep the said pavements and appurtenances free of debris and trash and expressly agrees to
assume sole liability for accidents caused or alleged to have been caused by their defective
condition, to the extent not covered by insurance. Tenant agrees to avoid improper use of the
sewer system or the introduction of inappropriate objects or materials into said system. Tenant
shall provide adequate extermination services to Premises during the term of this Lease and
provide evidence of same to City upon demand.
(c) The Tenant may procure and, if installed, shall maintain a suitable floor covering,
wall coverings, lighting fixtures, and security devices, however any such items or materials
which become permanently attached to the building shall become part of the Premises and shall
not be removed by the Tenant upon termination or expiration of this Lease.
Section 19 Maintaining Security and Safety of Premises. The building, its contents,
other improvements or persons on the Premises shall be made secure by the Tenant by means of
devices such as locks, electric devices, safety devices, and lighting provided by the City and at
City's sole cost as part of the City's initial renovation of the Premises. The City shall not be
responsible or liable for losses to same due to a breach of security or safety.
Section 20. Access and Right of Entry. City shall have the right to enter the Premises to
examine the same after giving Tenant written notification, within twenty four (24) hours, of any
concerns as to needed repairs, removals, alterations, improvements or additions and providing
Tenant the opportunity to make such repairs, removals, alterations, improvements or additions
prior to City entering the Premises (such advance notice to Tenant and time to cure not being
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required in emergency situations as determined in the sole discretion of the City). Upon meeting
the above requirements, City may enter the Premises to make such repairs, removals, alterations,
improvements or additions as City may deem necessary or desirable in order to preserve the
Premises, and City shall be allowed to take all material action onto and upon the Premises that
may be required therefore without the same constituting an eviction of this Lease in whole or in
part. If Tenant or Tenant's employees or agents shall not be personally present to open and
permit entry into said Premises at any time when for any reason an entry therein shall be
necessary or permissible, City may enter the same without liability therefore and without in any
manner affecting the obligations and covenants of this Lease. Except as otherwise provided,
nothing herein contained shall be deemed or construed to impose upon City any obligations,
responsibility or liability whatsoever, for the care, maintenance, or repair of the Premises or any
part thereof.
Section 21. Records. Upon request by City, Tenant agrees to prepare true and complete
records and accounts in accordance with generally accepted accounting principles. Such records
and accounts shall include such records as an independent certified public accountant ( "CPA ")
would need to examine in order to certify Tenant's annual statement. In addition to financial
records, Tenant agrees to furnish monthly facility use records on a form to be jointly determined
by Tenant and City. During the term of this Lease, City and its representatives shall have the
right, at any reasonable time and under reasonable circumstances, to examine such records and
accounts. The parties agree to comply with the Public Records Laws of the State of Florida to
the fullest extent.
Section 22. Waiver. No waiver of any breach of any one or more of the conditions or
covenants of this Lease by the City or by the Tenant shall be deemed to imply or constitute a
waiver of any succeeding or other breach hereunder.
Section 23. Amendment or Modification. Both parties hereto acknowledge and agree
that they have not relied upon any statements, representations, agreements or warranties, except
such as are expressed herein, and that no amendment or modification of this Lease shall be valid
or binding unless expressed in writing and executed by the parties hereto in the same manner as
the execution of this Lease.
Section 24. Notices. Whenever either party desires to give notice unto the other, it must
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be given by written notice, sent by registered or certified United States mail, with return receipt
requested or by overnight delivery which provides a method of tracking and delivery and sent to:
For City:
City Manager
City of Sanford
300 North Park Avenue Ste 200
Sanford, Florida 32771 -1244
For Tenant:
President
Boys & Girls Clubs of Central Florida, Inc.
P. O. Box 2987
801 N. Magnolia Avenue, Suite 305
Orlando, Florida 32802
Either of the parties may change by written notice as provided above, the addresses or persons
for receipt of notices.
Section 25. Default. Either party to this Lease, in the event of an act of default by the
other, shall have all remedies available to it under the laws of the State of Florida including, but
not limited to, injunction to prevent default or specific performance to enforce this Lease.
Section 26. Attorneys' Fees. If any action at law or in equity shall be brought to recover
any rent under this Lease, or for or on account of any breach of, or to enforce or interpret any of
the covenants, terms, or conditions of this Lease, or for the recovery of the possession of the
Premises, the prevailing party shall be entitled to recover from the other party as part of the
prevailing party's costs reasonable attorneys' fees, including assessable costs, the amount of
which shall be fixed by the court and shall be made a part of any judgment or decree rendered.
Section 27. Entire Agreement.
(a) This document incorporates and includes all prior negotiations, correspondence,
conversations, agreements, or understandings applicable to the matters contained herein and the
parties agree that there are no commitments, agreements, or understandings concerning the
subject matter of this Agreement that are not contained in this document. Accordingly, it is
agreed that no deviation from the terms hereof shall be predicated upon any prior representations
or agreements, whether oral or written.
(b) It is further agreed that no modification, amendment or alteration in the terms or
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conditions contained herein shall be effective unless contained in a written document executed
with the same formality and of equal dignity herewith.
Section 28. Applicable Law. This Lease shall be construed under and in accordance with
the laws of the State of Florida. Exclusive venue for the enforcement of the terms and conditions
of this Lease shall be the Courts of Seminole County, Florida and the United States District
Court for the Middle District of Florida.
Section 29. Conflict of Interest.
(a) The Tenant agrees that it will not engage in any action that would create a
conflict of interest in the performance of its obligations pursuant to this Lease with the City or
which would violate or cause others to violate the provisions of Part III, Chapter 112, Florida
Statutes, relating to ethics in government.
(b) The Tenant hereby certifies that no officer, agent or employee of the City has
any material interest [as defined in Section 112.312(15), Florida Statutes, as more than five
percent (5 %)] either directly or indirectly, in the business of the Tenant to be conducted here,
and that no such person shall have any such interest at any time during the term of this Lease.
IN WITNESS WHEREOF, the parties hereto have made and executed this instrument
for the purpose herein expressed.
BOYS & GIRLS CLUBS OF
CENT L FLO DA, INC.
By:
Witn GARY W. , President
Date: / � ?I
Witness
ATTEST: CITY OF SANFORD, FLORIDA
y By.
Jan Dougherty, City derk Linda Ku , Mayor
Date: ,5 /Q —
For the use and reliance d3 As authorized for execution by of
O�.SGhr,� nt9 only. the Cit Commission
Approved as to form and at its 7 , 2009
legal sufficiency regular Aieethn
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130 ys and Girls Clubs Lease
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LEGAL DESCRIPTION
A portion of Section 26, Township 19 South, Range 30 East, Seminole
County, Florida. Lots 8, 9, and 10 F.H. Rand's Addition to Sanford, as
recorded in Plat Book 1, Page 131 of the Public Records of Seminole
County, Florida
EXHIBIT A
Page 1
BOUNDARYITOPOGRAPHIC SURVEY
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West Sanford Branch Program Sample Schedule for School Year:
Mondays, Tuesdays and Tbursda s
2:00 -2:15
Staff Plan/Prepare for Daily Activities
2:15 -2:55
Club Members Sign-In/Free Pia (game room, computer lab,
2:55 -3:00
Group Talk
3:004:00
Power Hour / Title I (tutoring, computer labs
4:00 -4:30
Club Assembly and Snack
4:30 -5:00
The Arts arts & crafts, dance, or chorus)
5;00 -5:30
Character and Leadership Development Programs (Keystone Club, Torch
Club, Leadership Training, Jr. Sta
5:30 -6:00
Sports and Fitness (President's Physical Fitness,
6:00 -9:00
Teen Program (fora es 13 -18 years old
Wednesdays
1:00-1:15
Staff Plan/Prepare for Daily Activities
1:15 -1:55
Club Members Sign-In /Free Play (game room, computer lab,
1:55 -2:00
Group Talk
2:00 -3:00
Power Hour / Title I (tutoring, computer labs
3:00 -3:30
The Arts (arts & crafts, dance, or chorus
3:304:00
Health and Life Skills (Smart Girls, Prevention)
4:00 -4:30
Education and Career /Snack
4:30 -5:00
Character and Leadership Development (Keystone, Torch Club, Jr. St
5:00 -6:00
Sorts and Fitness ( ame room, gym, outdoor /indoor
6:00 -9:00
Teen Pro am fora es 13 -18 years old
Fridays
2:00 -2:15
Staff Plan and Prepare for Daily Activities
2:15-2:55
Club Members Sign-In/Free Play ( room, computer lab,
2:55 -4:00
Sorts and Fitness
4:00 -6:00
Snack/Group Activities/Movies/Presentations
6:00 -9:00
Teen Pro fora es 13 -18 years old
EXHIBIT C
BASIC LEVEL OF SERVICE
Page I oftf
nay
West Sanford Branch Program Sample Schedule for Summer:
7:00am- 7:30am
Club Opens: Free Play (Youth Choices)
7:30am- 8:30am
Breakfast
8:30am- 9:00am
All Ages: Outdoor Exercise
9:00wn- 10:00am
6 -8 yr old boys & girls: Outdoor Activities
9 -12 yr old boys & girls: Inside Activities (Computer/Table
Games)
13 -16 old boys & girls: Outdoor Activities
10:00am- 11:00am
6 -8 yr old boys: Arts and Crafts
6 -8 yr old girls: Computer Lab
9 -12 yr old girls: Outside games (Kickball, Volleyball, Tether
Ball)
9 -12 yr old boys: Outside games
13 -16 yr old boys & girls: Game room
11:00am- 11:30am
All Members: Prepare for Lunch
11:30am- 12:30pm
All Members: Lunch
12:3 m -1 :0 m
Clean Up/Assembly/Reading Time
l :00pm- 2:00pm
Free Play (Open Gym, Game room, Broad Games)
2:00pm- 3:00pm
6 -8 yr old boys & girls: President's Physical Fitness
9 -12 yr old boys & girls: Arts and Crafts/The Arts
13 -16 yr old boys & rls: Chorus
3:00pm- 3:30pm
All Members: Snack
3:30pm- 4:30pm
6 -8 yr old boys & girls: Chorus
9-up yr old boys & girls: President's Physical Fitness
4:30pm-5:00pm
All Members: Current Events/ FCAT Readin
5: m -5:45 m
Team Sports
5:45 m -6:0 m
Clean up/Dismissal
6:00pm — 9:00pm*
Teen Nights: ONLY on Mondays, Tuesdays, and Fridays for Club
Members 13 —18 yrs old (Computer lab, Game room, Open Gym)
Staffing Pattern and number of children able to serve with this pattern:
The West Sanford Branch Boys & Girls Club will provide youth programming and
operations for youth between the ages of 6 -18 years old. It is estimated that the Branch
EXHI13IT C
BASIC LEVEL OF SERVICE
Page 2 of8
11'/,2!/
will service an average of 140 youth per day during their hours of operation, including
summers and holidays unless noted otherwise.
In order to ensure safety and proper supervision of all Club members, we will maintain a
staff to child ratio of 1:20 on site and 1:10 during any off site activities. Thus, causing
the branch to carry a staff load of 7 part time Program Assistants and I full time Service
Director.
EXHIBIT C
BASIC LEVEL OF SERVICE
Page 3 of S
West Sanford Programs
Program emphasis is placed on the five core areas of Character and Leadership Development; Education
and Career Development; Health and Life Skills; The Arts; Sports, Fitness, and Recreation. In order to
meet the unique needs of their communities, our West Sanford Branch offers a full range of traditional Boys
& Girls Clubs programs within these five core areas as outlined below.
Character and Leadership Development
, Torch Club, a leadership training group for middle school students, holds weekly meetings to
plan and implement quarterly community service projects.
-Keystone Club, a chartered leadership and service club for boys and girls ages 14 - 18.
Keystoners elect officers and implement activities in six areas: service to Club and
community, character and leadership development, education and career exploration, unity,
free enterprise and social recreation. Keystone Club members and their advisors can be
nominated to steering committees that organize regional and national Keystone
Conferences attended by thousands of Keystoners each year.
Education and Career Development
POWER HOUR homework help program is conducted daily for all members, and all participate
in Making the Grade, an incentive program that rewards satisfactory and above school
performance.
Project Learn activities that reinforce and enhance the skills and knowledge members have
learned at school are integrated into all core areas and programming in the Club to create
opportunities for leisure reading, writing activities, discussions with knowledgeable adults,
helping others, homework help and tutoring, and games like Scrabble that develop young
people's cognitive skills.
Junior Staff program for Club teens ages 13 to 18. This completely program provides Club staff
and volunteers with tools to guide young people in preparing for a career in Boys & Girls Clubs
and/or other service professions. Through participation in Junior Staff, teens develop
interpersonal skills, a strong work ethic and a sense of community engagement while
experiencing on- the -job Club work.
Health and Life Skills
• SMART Moves, a 10 -week drug and alcohol abuse and teen pregnancy prevention program,
is conducted on a regular basis. Among the different modules that we either currently offer or
plan to offer this year.
o Start SMART for ages 10-12
o SMART Girls, a health, fitness, prevention /education, and self- esteem enhancement
program designed to reach girls ages 10-17
o Passport to Manhood, a program that promotes and teaches positive values and
responsible behavior for male Club members ages 11 -14
The Arts
Arts and crafts projects and classes are offered on a regular basis.
Dance and Step Dance classes are offered on a regular basis.
EXHIBIT C
BASIC LEVEL OF SERVICE
Page 4 of J3
2-0/9(�
Chorus offered on a regular basis.
Sports. Fitness, and Recreation
Triple Play, Boys & Gins Clubs of America's comprehensive healthy habits, nutrition, and physical
fitness program.
Youth Basketball League is available for youth ages 9-18
The President's Challenge Physical Fitness Test is administered annually in the spring
A variety of team sports that teach the members the values of fair play, honesty, and
sportsmanship are available on a daily basis.
There are two
In addition to these core area - specific programs, the Sanford computer lab enables us to provide all of our
members with access to Club Tech, a program developed by Boys & Girls Clubs of America in conjunction
with Microsoft that strives to integrate technology instruction into all five core areas of Boys & Girls Clubs'
positive youth development programs. Club Tech provides a fresh approach to the subjects that have
always been important to Boys & Girls Clubs. This innovative technology program is helping our Sanford
Branch move technology into all areas of its positive youth development programing, teaching both basic
and advanced computer skills while using interactive activities tied to our five core program areas. While
modernizing all aspects of our programming, Club Tech also expands the repertoire of our other programs.
Among other projects, youngsters can learn how to: use an Excel spreadsheet to plan and track the tasks
involved with a community service project; create a Power Point presentation that will give a child the
opportunity to hone public speaking skills while teaching others about the life and works of a noted artist;
use Microsoft Publisher to create a Club newspaper with an advice column to answer real questions from
Club members about health issues facing adolescents; and create an Excel spreadsheet with graphs to
illustrate the progress made by participants in a Club's physical fitness program. Because we need to
ensure the safety of the children we serve, we use the NetSmartz program to teach our young members
about the dangers that exist in the cyberspace environment and how to property use the Internet.
EXHIBIT C
BASIC LEVEL OF SERVICE
Page 5 of Q
EXHIBIT "C"
Basic Level of Service Description
West Sanford Programs
Program emphasis is placed on the five core areas of Character and Leadership Development;
Education and Career Development; Health and Life Skills; The Arts; Sports, Fitness, and
Recreation. In order to meet the unique needs of their communities, our West Sanford Branch
offers a full range of traditional Boys & Girls Clubs programs within these five core areas as
outlined below. The details of each program may evolve and change, but it is expected that the
core areas always will be included in the Basic Level of Service.
Character and Leadership Development
-Torch Club, a leadership training group for middle school students, holds weekly
meetings to plan and implement quarterly community service projects.
■Keystone Club, a chartered leadership and service club for boys and girls ages 14 -18.
Keystoners elect officers and implement activities in six areas: service to Club and
community, character and leadership development, education and career
exploration, unity, free enterprise and social recreation. Keystone Club members
and their advisors can be nominated to steering committees that organize regional
and national Keystone Conferences attended by thousands of Keystoners each year.
Education and Career Development
POWER HOUR homework help program is conducted daily for all members, and all
participate in Making the Grade, an incentive program that rewards satisfactory and
above school performance.
Project Learn activities that reinforce and enhance the skills and knowledge members
have learned at school are integrated into all core areas and programming in the Club
to create opportunities for leisure reading, writing activities, discussions with
knowledgeable adults, helping others, homework help and tutoring, and games like
Scrabble that develop young people's cognitive skills.
Junior Staff program for Club teens ages 13 to 18. This completely program provides
Club staff and volunteers with tools to guide young people in preparing for a career in
Boys & Girls Clubs and/or other service professions. Through participation in Junior
Staff, teens develop interpersonal skills, a strong work ethic and a sense of community
engagement while experiencing on-the-job Club work.
Health and Life Skills
■ SMART Moves, a 10 -week drug and alcohol abuse and teen pregnancy prevention
program, is conducted on a regular basis. Among the different modules that we either
currently offer or plan to offer this year:
• Start SMART for ages 10 -12
• SMART Girls, a health, fitness, prevention/education, and self - esteem
enhancement program designed to reach girls ages 10 -17
0099994\045119\1 181421 \6
��
o Passport to Manhood, a program that promotes and teaches positive values
and responsible behavior for male Club members ages 11 -14
The Arts
Arts and crafts projects and classes are offered on a regular basis.
Dance and Step Dance classes are offered on a regular basis.
Chorus offered on a regular basis.
Sports Fitness and Recreation
Triple Play, Boys & Girls Clubs of America's comprehensive healthy habits, nutrition,
and physical fitness program.
Youth Basketball League is available for youth ages 9-18
The President's Challenge Physical Fitness Test is administered annually in the spring
A variety of team sports that teach the members the values of fair play, honesty, and
sportsmanship are available on a daily basis.
There are two
In addition to these core area - specific programs, the Sanford computer lab enables us to provide
all of our members with access to Club Tech, a program developed by Boys & Girls. Clubs of
America in conjunction with Microsoft that strives to integrate technology instruction into all
five core areas of Boys & Girls Clubs' positive youth development programs. Club Tech
provides a fresh approach to the subjects that have always been important to Boys & Girls Clubs.
This innovative technology program is helping our Sanford Branch move technology into all
areas of its positive youth development programming, teaching both basic and advanced
computer skills while using interactive activities tied to our five core program areas. While
modernizing all aspects of our programming, Club Tech also expands the repertoire of our other
programs. Among other projects, youngsters can learn how to: use an Excel spreadsheet to plan
and track the tasks involved with a community service project; create a Power Point presentation
that will give a child the opportunity to hone public speaking skills while teaching others about
the life and works of a noted artist; use Microsoft Publisher to create a Club newspaper with an
advice column to answer real questions from Club members about health issues facing
adolescents; and create an Excel spreadsheet with graphs to illustrate the progress made by
participants in a Club's physical fitness program. Because we need to ensure the safety of the
children we serve, we use the NetSmartz program to teach our young members about the dangers
that exist in the cyberspace environment and how to properly use the Internet.
77 1f
0099994\045119\1 181421 \6
Boys and Girls Clubs Lease
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23 L/
West Sanford Branch Program Sample Schedule for School Year:
T,.ueriwe and Thnrerlays
2:00 -2:15
Staff Plan/Prepare for Daily Activities
2:15 -2:55
Club Members Sign-hi/Free Play (game room, computer lab,
2:55 -3:00
Group Talk
3:00 -4:00
Power Hour / Title I (tutoring, computer labs
4:00 -4:30
Club Assembly and Snack
4:30 -5:00
The Arts arts & crafts, dance, or chorus
5:00 -5:30
Character and Leadership Development Programs (Keystone Club, Torch
Club, Leadership Training, Jr. Sta
5:30 -6:00
Sorts and Fitness President's Physical Fitness,
6:00 -9:00
Teen Pro am fora es 13 -18 years old
wd-A"Perinve
1:00 -1 v15
Staff Plan/Prepare for Daily Activities
1:15 -1:55
Club Members Sign-In /Free Play (game room, computer lab,
1:55 -2:00
Group Talk
2:00 -3:00
Power Hour / Title I (tutoring, computer labs
3:00 -3:30
The Arts arts & crafts, dance, or chorus
3:30 -4:00
Health and Life Skills Smart Girls, Prevention
4:00 -4:30
Education and Career /Snack
4:30 -5:00
Character and Leadership Development (Keystone, Torch Club, Jr. Staf
5:00 -6:00
Sorts and Fitness (game room, gym, outdoor /indoor
6:00 -9:00
Teen Program fora es 13 -18 years old
Fr;rl ave
2:00 -2:15
Staff Plan and Prepare for Daily Activities
2:15 -2:55
Club Members Sign-In/Free Play ( room, computer lab,
2:55 -4:00
Sorts and Fitness
4:00 -6:00
Snack/Group Activities/Movies/Presentations
6:00 -9:00
Teen Pro am fora es 13 -18 years old
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