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051313 rm agn & min 2013-148 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING CITY OF SANFORD CITY COMMISSION MEETING City Commission Chambers 1st Floor Sanford City Hall MONDAY, May 13, 2013 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence,which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by Associate Pastor Virginia Wells, True Holiness Deliverance Tabernacle, Inc. 3) Pledge of Allegiance. 4) Presentation: None 2013-149 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING 5) Minutes. April 22, 2013 Work Session and Regular Meeting and May 1, 2013 Special Meeting. 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 13-088] A. Approve increase to the 2013 fiscal year Blanket Purchase Order with Fisher Scientific Company, LLC in the amount of $16,000. B. Approve the piggyback agreement with AXIS (Advanced Xerographic Imaging Systems) for utility billing mailing. C. Authorize emergency repair of a mechanical bar screen at the North Water Reclamation Facility by Parkson Corp. at an estimated cost of$68,673. D. Approve the reallocation of $8,500 in the capital replacement budget and the purchase of mobile data terminals for fire and rescue apparatus for an amount not to exceed $53,400. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2"d - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A. First reading of Ordinance No. 4289 to annex 803 Martin Luther King Jr. Boulevard; BUB Investments, LLC, owner; Dennis Uliano, Richard Blake, and Stephen Blake, Managers and Members. Ad published May 12, 2013. [Commission Memo 13-090] 2013-150 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING B. First reading of Ordinance No. 4290 to annex 1561 W. 18th Street; City of Sanford, owner. Ad published May 12, 2013. [Commission Memo 13-091] 8) OTHER ITEMS. A. Approve award of base bid in the amount of $4,928,067.88 to Ed Waters & Sons Contracting Co. for the Sanford RiverWalk Phase II project and procure the services of CPH for engineering services in an amount not to exceed $95,610 and authorize the Mayor to execute any and all documents as required and as approved by the City Attorney. [Commission Memo 13-093] B. Approve the piggyback contract with CDM Smith, Inc. and authorize the procurement of the required construction engineering and inspection services (CEIS) in the not to exceed reimbursable amount of$150,000 for the RiverWalk. [Commission Memo 13-094] C. Approve the bulkhead utilization license for 130 Shirley Avenue for access and construction of a single family boat dock, subject to conditions of the license; Paul T. Mikler II and Vivian B. Mikler, owners. [Commission Memo 13-095] D. Approve Resolution No. 2404 amending the Classification & Pay Plan relating to the Public Works Department Trades Maintenance Technician I & II positions. [Commission Memo 13- 092] E. Approve Resolution No. 2405 amending the Classification & Pay Plan relating to Recreation Department Leisure Services Supervisor position. [Commission Memo 13-096] F. Approve Resolution No. 2406 amending the Public Works budget in the amount of $15,000 for tree mitigation. [Commission Memo 13-098] 2013-151 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING G. Approve Resolution No. 2407 amending the Parks and Grounds Capital Fund budget in the amount of $24,500 for purchase of a trailer mounted boom lift for tree trimming. [Commission Memo 13-099] H. Approve award of IFB 12/13-23 Concrete Construction and Repair and five procurements to Caraway Concrete Construction Inc. for concrete services in an amount not to exceed $448,556. [Commission Memo 13-100] 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. 2013-152 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, May 13, 2013, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones Commissioner Mark McCarty Commissioner Velma Williams Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter 1) Meeting was called to order by Mayor Triplett at 7:05 PM. 2) Invocation by Associate Pastor Virginia Wells, True Holiness Deliverance Tabernacle, Inc. 3) Pledge of Allegiance. 4) Presentation: None 5) Minutes. April 22, 2013 Work Session and Regular Meeting and May 1, 2013 Special Meeting. Commissioner Mahany moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye 2013-153 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING Commissioner Williams Aye Commissioner Mahany Aye 6) CONSENT AGENDA: [Commission Memo 13-088] A. Approve increase to the 2013 fiscal year Blanket Purchase Order with Fisher Scientific Company, LLC in the amount of$16,000. B. Approve the piggyback agreement with AXIS (Advanced Xerographic Imaging Systems) for utility billing mailing. C. Authorize emergency repair of a mechanical bar screen at the North Water Reclamation Facility by Parkson Corp. at an estimated cost of $68,673. D. Approve the reallocation of $8,500 in the capital replacement budget and the purchase of mobile data terminals for fire and rescue apparatus for an amount not to exceed $53,400. Vice Mayor Jones moved to approve the Consent Agenda. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. First reading of Ordinance No. 4289 to annex 803 Martin Luther King Jr. Boulevard; BUB Investments, LLC, owner; Dennis Uliano, Richard 2013-154 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING Blake, and Stephen Blake, Managers and Members. Ad published May 12, 2013. [Commission Memo 13-090] Commissioner Williams moved to approve the first reading of Ordinance No. 4289. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye B. First reading of Ordinance No. 4290 to annex 1561 W. 18th Street; City of Sanford, owner. Ad published May 12, 2013. [Commission Memo 13- 091] Commissioner Mahany moved to approve the first reading of Ordinance No. 4290. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye 8) OTHER ITEMS. A. Approve award of base bid in the amount of $4,928,067.88 to Ed Waters & Sons Contracting Co. for the Sanford RiverWalk Phase II 2013-155 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING project and procure the services of CPH for engineering services in an amount not to exceed $95,610 and authorize the Mayor to execute any and all documents as required and as approved by the City Attorney. [Commission Memo 13-093] Commissioner Williams moved to approve this item. Seconded by Commissioner McCarty and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye B. Approve the piggyback contract with CDM Smith, Inc. and pP PggY authorize the procurement of the required construction engineering and inspection services (CEIS) in the not to exceed reimbursable amount of$150,000 for the RiverWalk. [Commission Memo 13-094] Commissioner Mahany moved to approve this item. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye C. Approve the bulkhead utilization license for 130 Shirley Avenue for access and construction of a single family boat dock, subject 2013-156 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING to conditions of the license; Paul T. Mikler II and Vivian B. Mikler, owners. [Commission Memo 13-095] Vice Mayor Jones moved to approve this item. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye D. Approve Resolution No. 2404 amending the Classification & Pay Plan relating to the Public Works Department Trades Maintenance Technician I & II positions. [Commission Memo 13-092] Commissioner Williams moved to approve Resolution No. 2404. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye E. Approve Resolution No. 2405 amending the Classification & Pay Plan relating to Recreation Department Leisure Services Supervisor position. [Commission Memo 13-096] Commissioner Mahany moved to approve Resolution No. 2405. Seconded by Commissioner Williams and carried by vote of the Commission as follows: 2013-157 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye F. Approve Resolution No. 2406 amending the Public Works budget in the amount of$15,000 for tree mitigation. [Commission Memo 13-098] Commissioner Mahany moved to approve Resolution No. 2406. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye G. Approve Resolution No. 2407 amending the Parks and Grounds Capital Fund budget in the amount of $24,500 for purchase of a trailer mounted boom lift for tree trimming. [Commission Memo 13-099] As discussed in today's Work Session, this item was pulled from tonight's agenda but will be considered at the next meeting. H. Approve award of IFB 12/13-23 Concrete Construction and Repair and five procurements to Caraway Concrete Construction Inc. for concrete services in an amount not to exceed $448,556. [Commission Memo 13-100] Commissioner Williams moved to approve this item. Seconded by Vice 2013-158 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING Mayor Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Jones Aye Commissioner McCarty Aye Commissioner Williams Aye Commissioner Mahany Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Teresa Henderson, representing Citizens for Change of Sanford, spoke in opposition to panhandlers. 13) CITY COMMISSIONER'S REPORTS. Commissioner Williams reported that the CEO of the Orlando Housing Authority who is administering the Sanford Housing Authority has indicated that a contract has been signed with a company to demolish Redding Gardens; $800,000 was allocated however the bid came in at $200,000 so the balance will be used to begin work on a plan to demolish some of the other units on the west side of town. The project should begin in June and be completed within 120 days. Commissioner Mahany reported that the Woman's Club of Sanford celebrated its 100th birthday last Thursday. The Mayor read a proclamation and presented the Club a key to the City. She expressed thanks to the Mayor on behalf of the 2013-159 CITY COMMISSION MINUTES MAY 13,2013 REGULAR MEETING Club. She participated in the walk and talk in the Goldsboro neighborhood the week before last; she and her group met a lot of nice people and got to talk to them first hand about their issues and concerns. She offered kudos to Mr. Bonaparte and Chief Smith and thanked Mr. Bonaparte for allowing the walk and talks. The next one is schedule for this Thursday at the Windchase Apartments. Commissioner McCarty said that the St. Johns Art Festival was a great success as was the celebration at the Sanford Woman's Club, both which are in District 1. He commended Ms. Henderson for talking about panhandling. He has been following it very closely. Sarasota had a real good ordinance but the ACLU sued the City and filed an injunction over that ordinance. The injunction was lifted and the new panhandling ordinance has taken effect. He presented a video of happenings in Sanford. There being no further business, the meeting was .djou ed at 7:34 PM. AL "Pr Mayor Je Arr Attest: CActr>frCLA 4.Q- 4 City Clerk cp