1021-MOU 1st AmdmtContract #SH335AA (23412)
Amendment #I
FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE ST. JOHNS RIVER WATER MANAGEMENT DISTRICT
AND CITY OF SANFORD
FOR AQUIFER STORAGE AND RECOVERY CONSTRUCTION AND TESTING
THIS AMENDMENT is entered into by and between the GOVERNING BOARD of the
ST. JOHNS RIVER WATER MANAGEMENT DISTRICT ("the District"), whose mailing address is 4049
Reid Street, Palatka, Florida 32177, and CITY OF SANFORD ( the "City'), whose address is 300 North
Park Avenue, Sanford, Florida 32772, and is effective on June 15, 2009.
WHEREAS, the District and City entered into a Memorandum of Understanding (MOU)
#SH335AA (23412) on June 15, 2004 for the City to co -share funding costs with the District to design,
permit, and construct an Aquifer Storage and Recovery system on City property; and
WHEREAS, the District and City desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual covenants contained herein and for other good
and valuable consideration, the District and City hereby agree to the following amendments:
1. ARTICLE H — STATEMENT OF WORK: delete this paragraph and replace it with the following
paragraph:
"All work shall be performed in accordance with Exhibit "A -1" — Revised Statement of Work All
work shall be performed by the District's Contractor under District Contract #SF409RA."
2. ARTICLE III — EFFECTIVE DATE, TERM, AMENDMENTS, TERMINATION: delete
Paragraph A and replace with the following:
"A. This MOU shall commence on the date of full execution and shall expire on September 30,
2010."
The District and City agree that all other terms and conditions of the original Agreement are hereby
ratified and continue in full force and effect.
IN WITNESS WHEREOF, the parties hereto have duly executed this Amendment on the date set
forth below.
ST. JOHNS RIVER WATER CITY OF SANFORD
/ MANAGEMENT DISTRICT
B y. 7 - BY: -
Kirby B. dr&e�rtl, Fx Director
Linda Kuhn, Mayor
Typed Name and Title
Date: ��z�/d� Date: 4> - Oct
APPROVED BY THE OFFICE
OF GENERAL C SEL '
.Tan T)r�ttg�rt�, (:i ty C1 Prk
� f Stinley J. Niego, Sr. Assistant General Counsel Typed Name and Title
Page 1 of 13
Contract #SH335AA (23412)
Amendment # 1
EXHIBIT A -1— REVISED STATEMENT OF WORK
ST. JOHNS RIVER WATER MANAGEMENT DISTRICT
AND THE CITY OF SANFORD
AQUIFER STORAGE AND RECOVERY CONSTRUCTION AND TESTING
I. INTRODUCTIONBACKGROUND
Project Definition - The St. Johns River Water Management ("District") and the City of Sanford ( "City')
shall jointly endeavor to design, permit, and construct a Floridan Aquifer Storage and Recovery (ASR)
system, consisting of an exploratory well, monitoring wells, ASR test well, site work, pretreatment system,
and related pipelines and appurtenances, all defined to be part of the Project. References to the District
herein shall refer to St. Johns River Water Management District and its employees and agents.
Project Need — Determine the feasibility of aquifer storage and recovery (ASR) for storing seasonally
available large volumes of alternative water supplies to offset the use of potable groundwater in east
Central Florida
Contract's Goals — Demonstrate the feasibility of ASR technology for utilities in the east Central Florida
region. The District seeks to complete this cooperative project with the City and shall require its
Contractor, under the District's Contract SF409RA, to prepare the design of the Project in accordance
with the requirements of regulatory agencies, the City, and the District and to permit and construct the
system in accordance with such design.
The ASR work shall also address the potential for mineral leaching to occur in the aquifer as a result of
ASR cycle testing. Potable water, which may have higher dissolved oxygen levels and higher oxidation -
reduction potential than native ground water, may create a potential leaching condition in the aquifer after
recharge and or during storage and recovery. To minimize or eliminate the potential for mineral leaching,
pretreatment of the water shall be investigated. Pretreatment system design, permitting, and construction
may include degasification and/or dechlorination.
Consistency With the District's Mission And Goals — This project is included in the Water
Resource Development Work Program, dated September 2003, as required by Section
373.536(6)(a)4, Florida Statutes. The design shall be consistent with the District's report entitled
"City of Sanford Desktop Assessment of Aquifer Storage and Recovery ", prepared by Camp
Dresser & McKee (CDM), dated October, 2003.
Location Of The Work — The project will be located at the City's Auxiliary Water Treatment
Plant site, or a different site if mutually agreed upon by both parties.
U. OBJECTIVES
Statements Of The Results To Be Achieved — The project will be implemented with design features
approved by the District and the City, in sequential order to provide for maximum benefit of expended
funds. Sequential progress will be based on exploration, permitting, and construction. The ASR Test
Well will be drilled in accordance with Florida Department of Environmental Protection (FDEP)
Underground Injection Control (UIC) requirements, and successfully cycle - tested with potable water, to
demonstrate feasibility for water storage and recovery. Cycle testing may include pretreatment as
determined jointly by the District and City, and as coordinated with applicable regulatory agencies.
Page 2 of 13
Contract #SH335AA (23412)
Amendment #1
III. SCOPE OF WORK
Outline Of Extent Of Work
Note: Tasks 1 and 2 are included herein as reference only, as these tasks have been completed prior to the
issuance of the MOU. Task 3 was completed with execution of the Memorandum of Understanding.
Task 1- Report titled "St. Johns River Water Management District Aquifer Storage and Recovery
Construction and Testing Program Plan - FY2002 ", dated April, 2002, prepared by Barnes
Ferland & Associates. (Completed)
Task 2 - Report titled "City of Sanford Desktop Assessment of Aquifer Storage and Recovery", dated
October 2003, prepared by CDM. (Completed)
Task 3 - Preparation and approval of a City Memorandum of Understanding (MOU) and Statement of
Work (SOW). (Completed)
The following Tasks 4 through 10 are an outline of the extent of work performed under this MOU
between the District and the City:
Task 4 — Site - Specific Data Collection and Preliminary System Design
Task 5 — ASR Pilot Project Design, Including Pretreatment System
Task 6 — Regulatory Permitting of ASR Facilities, Including Pretreatment System
Task 7 — ASR Facilities, Including Pretreatment System, Construction, Monitoring, and Testing
Task 8 — Startup and Training, Including Pretreatment System
Task 9 — Large Cycle Operational Monitoring and Evaluations
pretreatment as determined jointly by the District and the City,
regulatory agencies)
Task 10 —Peer Review
Overview Of The Steps Of Project
(Note: Cycle testing may include
and as coordinated with applicable
The District will prepare a preliminary design plan for the ASR system, including an exploratory well.
Based on the results of the exploratory well, final design of the ASR system will be conducted and
coordinated with FDEP UIC permitting requirements. Once the design and permit are approved, the
District will begin construction of the ASR Test Well and related appurtenances, including pretreatment
system. Pretreatment system shall include dechlorination and/or degasification components. After
completion of drilling and verification of project requirements, cycle testing will be performed by the
District to measure storage and recovery. Cycle testing may include pretreatment as determined jointly
by the District and the City, and as coordinated with applicable regulatory agencies.
If at any time the project is deemed infeasible, the District will coordinate with the City the salvage of any
constructed wells for monitoring purposes, or the District will provide abandonment and
decommissioning services, as required. Upon successful demonstration of feasibility, as mutually agreed
on by the District and the City, the completed project will be transferred to the City for operation and
ownership, including any transfer of the existing UIC permit that may be required, at no cost to the City.
Page 3 of 13
Contract #SH335AA (23412)
Amendment #1
Description Of The Methodology To Be Used
The District will utilize methodologies accepted in the professional practices of engineering and geology.
Methodologies shall incorporate FDEP UIC permitting requirements and provide sufficient milestones for
review, comment, and approval by the District and the City. Construction methods shall be in accordance
with the General Conditions provided for in the District's Contract 4SF409RA, incorporated herein by
reference, including conformance with the City's local codes and requirements.
Description Of Location Of Work - The project will be located at the Auxiliary Water Treatment Plant
site. The exact project location at the site will be determined based on preliminary design and
coordinated with the location of potable source water and discharge facilities. The proposed potable
water supply is the Auxiliary Water Treatment Plant. The proposed recovered water discharge is to the
Auxiliary Water Treatment Plant.
IV. TASK IDENTIFICATION
The following Tasks 4 through 10 are summarized from the District's Contract #SF409RA. These tasks
will be performed on a work -order basis as each individual task is successfully completed or be grouped
together where appropriate.
Task 4 — Site - Specific Data Collection and Preliminary System Design
Prepare a data collection plan for the project site based on a review of existing information and
coordination with FDEP. In particular, the plan shall address the need for initial exploratory testing as the
basis of development of ASR well design.
To the extent possible based on FDEP guidelines, the District proposes to gather hydrogeologic
information from the construction and testing of an initial exploratory well at the project site, which
would then be converted to an observation well for the ASR construction and testing program. Based on
site conditions and availability of funding, a second exploratory well may be constructed at a separate
location through mutual agreement by both parties. The data collection plan will be implemented, the
data will be evaluated, and a preliminary system design will be developed for one project site. The City
shall provide the District access to project site for exploration well drilling and data collection. If the site
is deemed to be infeasible for any reason, the District and the City shall endeavor to locate an alternative
site for the ASR construction and testing program, through mutual agreement by both parties.
Task 5 — ASR Pilot Project Design, Including Pretreatment System
This task includes the design of well and wellhead facilities at the selected site, including supporting
infrastructure such as pipelines, electrical service, and incidental site work. The design shall also specify
the proposed data collection and monitoring programs. The City will be provided with design documents
for review, comments and approval.
Task 6 — Regulatory Permitting of ASR Facilities, Including Pretreatment System
The District, the City, and the District's Contractor, will adhere to the necessary regulatory
permitting requirements, including preparation of permit applications, and responses to requests
for information from regulatory agencies. The primary permitting effort will be through the
FDEP UIC program, although other ancillary permits may be required from local government.
The District will provide services to support the cost of preparation of a) Well Construction
permit applications, b) local government permit applications, as required, c) FDEP UIC permit
application, d) District Consumptive Use Permit (CUP) application for testing water, e) FDEP
Page 4 of 13
Contract #SH335AA (23412)
Amendment #1
Drinking Water System extension permit application, f) FDEP NPDES permit for discharging
brackish water obtained during the construction process, g) other FDEP water system permits, if
required, and h) project reports.
The District's Agreement or contract work order with its third -party Contractor shall include site
improvements required by the project and mutually agreed upon by the parties. The City shall be
responsible for processing and resolving any zoning or land use issues that may arise with regard
to the Project. The City shall be the Owner for well construction, FDEP UIC, FDEP water main
extension construction, pretreatment construction, and any other project related permit applications.
The District or the District's Contractor will act as applicant and pay application fees.
Task 7 — ASR Facilities, Including Pretreatment System, Construction, Monitoring, and
Testing
Construct ASR well and monitor wells, pretreatment system, and associated pipelines, electrical
service, incidental site work, and wellhead facilities. Conduct initial hydraulic and water quality
testing, in addition to geophysical logging, geochemical modeling, and evaluation of any
additional pretreatment requirements. A series of ASR "small cycle" test cycles will be
conducted to evaluate the project site.
The District will stake and define the boundaries of construction within the Auxiliary Water Treatment Plant
site, based on property documents furnished by the City. The District will be responsible for construction,
inspection, testing, and progress reporting for the Project. The City shall allow the District full site access to
conduct and inspect construction of the project. The City shall alert the District of any problems it knows of
and the District, when appropriate, shall require its Contractor to correct any problems or non-conforming
work discovered by the District's inspection or the City's observation.
Task 8 — Startup and Training, Including Pretreatment System
The District's Contractor shall provide operational training of the City's staff to ensure a smooth
transition from the test program into full operations. The final training plan will be developed subsequent
to analysis of the small cycle testing program results.
Task 9 — Large Cycle Operational Monitoring and Evaluations (Note: Cycle testing may include
pretreatment as determined jointly by the District and City, and as coordinated with applicable regulatory
agencies)
Conduct operational monitoring and evaluation of ASR system performance during the first two (2) to
three (3) years of operations, making any needed adjustments to improve system performance. The City
shall own, operate, and maintain the system during this period The District will conduct periodic site
visits and evaluate collected data to monitor large cycle performance and provide technical assistance to
the City, as necessary, subject to availability of District funds. A preliminary plan outline of the City's
responsibilities for conducting Large Cycle operation and monitoring is provided in Attachment 1 -A.
This plan outline will be developed further when permit conditions are known and the City and the
District are implementing Task 9, for review and approval by the City and the District.
Task 10 — Peer Review of the District Contractor's Work. This task includes the review of work
products produced by the District Contractor, by other District ASR team members and City.
Page 5 of 13
Contract #SH335AA (23412)
Amendment #I
V. TIME FRAMES AND DELIVERABLES
The project will be completed by September 30, 2010.
District Contractor Deliverables and Responsibilities
Contractor deliverables defined in the work orders shall be governed by the District's Contract
#SF409RA and shall include both hard copy and electronic versions. All deliverables shall be provided to
the District and the City's Project Manager and shall generally include the following items, by task. Other
elements of the project may be added as mutually agreed upon by both parties.
Task 4. Site - Specific Data Collection and Preliminary System Design: As defined in the work order, to
include the following.
• Data Collection Plan
• Preliminary Design Report
• Exploratory Well Construction Plan
• Exploratory Well Construction Specifications
• Exploratory Well Contractor's Safety Plan
• Exploratory Well Construction Schedule
• Exploratory Well Sampling and Testing Plan
• Exploratory Well Construction Permit Application
• Well Salvage for Monitoring, or Abandonment if Site is Infeasible
• Completed Exploratory Well
• Water Quality Sampling and Testing
• Exploratory Well Project Report
• Construction security plan, including access provisions, work hours and construction site security
facilities. The City, prior to commencement of any construction activities shall review and
approve the plan.
• Project Schedule
Note: Task 4 was completed in November 2004.
Task 5. ASR Pilot Project Design, Including Pretreatment System: As defined in the work order, to
include the following.
• ASR System Construction Plans
• ASR System Construction Specifications
• ASR System Construction Cost Estimate
• ASR System Construction Phase Services Plan
• ASR System Contractor's Safety Plan
• ASR System Construction Schedule
• ASR System Final Project Report (may be amended for pretreatment components)
Task 6, Regulatory Permitting of ASR Facilities, Including Pretreatment System: District to pay for all
permit application fees. One or more of the following deliverables will apply to the project, as required:
• Well Construction Permit Application(s)
• Local Government Permit Application(s)
• FDEP UIC Permit Application
• CUP Application For Testing Water
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Contract #SE335AA (23412)
Amendment #I
• FDEP Drinking Water System Extension Permit Application
• FDEP NPDES Permit Application
• Other FDEP Water System Permit(s)
• Permitting Condition Progress Report(s)
• Permitting Condition Sampling And Testing Report(s)
Task 7, ASR Facilities, Including Pretreatment System, Construction, Monitoring, and Testing: As
defined in the work order, to include the following.
• Payment and Performance Bond
• Construction Survey Layout and Control
• Shop Drawings
• Updated ASR System Contractor's Safety Plan
• Updated ASR System Construction Schedule
• Monthly ASR System Project Progress Reports
• Laboratory Reports
• Well Testing Discharge Plan
• Initial (start-up) cycle testing
• Construction Inspection and Testing Records
• Completed ASR System
• ASR facilities (wells and pumps)
• Pretreatment facilities
• Site Restoration
• Construction Record Drawings
• Certifications of Completion
• Releases for Final Payment
• Final Construction Report
• Startup and Training Plan
Task 8, Startup and Training, Including Pretreatment System: As defined in the work order, to include the
following.
• Operation and Maintenance Manuals
• Training Instruction
• Operating Guidelines
• Large Cycle Operation and Monitoring Plan
(Preliminary plan provided as Attachment 1 -A)
Task 9, Large Cycle Operational Monitoring and Evaluations (Note: Cycle testing may include
pretreatment as determined jointly by the District and the City, and as coordinated with applicable
regulatory agencies): Large Cycle Evaluation Reports as defined in the work order. The City shall own,
operate and maintain the system at this time. The District will provide technical oversight and assistance
as required during this task, subject to availability of District funds.
Task 10, Peer Review: As defined in the work order.
Page 7 of 13
Contract #SH335AA (23412)
Amendment #1
City Deliverables and Responsibilities
The City shall deliver the following items and "like kind services" through staff and ongoing operations,
according to the time they are needed as jointly determined by the City and the District during the course
of the work. The City shall provide:
1. Project site and associated access for the project. The City shall provide evidence of
ownership or easements providing access and control of facilities expected to be installed
on the property.
2. Timely review comments on Contractor submittals.
3. Execution of permit applications, as project owner.
4. Relevant records pertaining to, or affecting, the project which may consist of, but not be
limited to, survey data and legal descriptions, easement documents, soils data, water
facilities record drawings, site plans, right of way use requirements, and other technical
information pertaining to the planning, design, and construction of the ASR facility at the
proposed site.
5. Unique construction requirements not covered under local pemnits or codes, such as site
lighting requirements, site access constraints, other, and any limitations on construction
activities.
6. Electrical power service to the site, as required during Task 7 described above, including
offsite extensions, material purchases, new equipment, lighting, metering, and individual
well service connections, in accordance with local power company requirements. The not
to exceed capital cost to the City is $30,000 for the furnishing of labor, equipment, and
materials to install the electrical service.
7. Water quality sampling and testing during large cycle operation phase of project, as
required during Task 9 described above, after the City assumes ownership of project. The
not to exceed cost to the City is $25,000 for this water quality sampling and testing. This
analytical work shall be consistent with regulatory agency permitting and monitoring
requirements. For estimated testing parameters, see Table 1 ASR Large Cycle Water
Quality Testing Plan in Attachment 1 -A.
8. Information regarding features and items that are required to comply with zoning and
land development codes.
9. Necessary testing water; permission to use City drainage easements and rights of way for
recovered water discharge purposes; and appurtenant operational requirements for the
Project; including necessary coordination and related services from the City's staff. The
City does not have an adequate allocation of water under existing CUPS for the cycle
testing. The District Contractor shall be responsible for preparing the permit application
necessary for the District review and approval of a separate (or additional) allocation of
water sufficient for this purpose.
10. City shall accept responsibility for ownership, operation, and maintenance of completed
project after construction is finished. The City agrees to assume total responsibility of
ownership for continued operation, maintenance, and data collection for the ASR
facilities following completion of the project, in perpetuity, but reserves the right to re-
permit, modify, abandon, or decommission the project in accordance with applicable
rules and regulations.
Page 8 of 13
Contract #SH335AA (23412)
Amendment #I
Comment And Review Time
Major milestone submittals defined in the work orders shall generally include four (4) weeks for review
and comment by the District and the City. Review and comment for lesser submittals may be reduced to
three (3) weeks, as mutually agreed.
Construction -phase data that must be reviewed and approved in a shorter timeframe to facilitate
Contractor's activities shall be specified in the work order or determined by the the District's Project
Manager, and agreed to by the City.
The District will compile review comments from the District's staff and the City's project representatives
into one document for transmittal to the District's Contractor. The City shall be available for explanation,
discussion, and resolution of review comments.
VI. CONTRACT BUDGET
The District will be responsible for all costs of the project with the exception of capital costs listed below
and in -kind services as described in this Statement of Work. The estimated cost for the District's
Contractor to implement the project is within the cost range estimated in the District report entitled "City
of Sanford Desktop Assessment of Aquifer Storage and Recovery," prepared by CDM, and dated October
2003, and updated to reflect recent and current market conditions.
The City shall be responsible for certain other costs for the project, as defined in the City Deliverables
and Responsibilities section of this Statement of Work.
The District's and the City's estimated project capital costs are as follows:
The District Work by Contractor
Using Current Florida Forever Funding $3,950,000
City Capital - related Cost Items:
Task 7, Electrical Service $ 30,000
Task 9, Water Quality Sampling and Analysis
(based on 2004 estimate by District Contractor and
dependent on extent of cycle testing and
FDEP UIC permit requirements) $ 25.000
Sub Total City $ 55,000
TOTAL $4,050,000
Page 9 of 13
Contract #SH335AA (23412)
Amendment #1
ATTACHMENT I -A
ST. JOHNS RIVER WATER MANAGEMENT THE DISTRICT
AND THE CITY OF SANFORD
AQUIFER STORAGE AND RECOVERY CONSTRUCTION AND TESTING
PRELEMNARY OUTLINE for LARGE CYCLE TESTING PLAN
(Subject to change based on FDEP UIC requirements)
BASIS OF PLAN:
ASR Well: 1 to 5 MGD Capacity
Monitoring Wells: 1 Background, 2 Down Gradient
Cycle: 90 Days Storage
90 Days Dormant
90 Days Recovery
2 Cycles to be tested (270 Days / Cycle)
CITY OPERATIONAL REQUIREMENTS:
1. During well operation (Storage & Recovery Phases):
a. Daily inspections and routine maintenance of mechanical equipment and
instrumentation.
b. Daily Recording of
• Well Head Pressure
• Water Level at ASR and Monitoring Wells
• Flow (Storage or Recovery)*
• Operation of Valves and Well Pump as necessary for storage or recovery
*These functions may be performed with continuous read
instrumentation.
2. Flow meter annual calibration
3. Instrument calibration, as required (i.e. water level monitors, pressure monitors, etc)
4. Collection and analysis of water quality samples, See Table 1.
CYCLE OPERATIONAL PLAN *:
1. Storage
a. Open ASR well inlet valve to allow 1 -5 MG volume into aquifer over 16 to 24
hour period.
b. Shut/ throttle inlet valve as required during distribution system peak demand
periods.
Page 10 of 13
Contract #SH335AA (23412)
Amendment #I
C. Record flow, pressure and water levels on daily basis (or continuously, if
equipped with instrumentation) for ASR and monitoring wells
d. Collect water quality samples from storage source water, ASR well, and
monitoring wells in accordance with frequency and chemical parameters shown
in Table 1.
e. Back flush ASR well to waste, as necessary, based on storage rate and well head
pressure.
* Cycle testing may include pretreatment as determined jointly by the District and City,
and as coordinated with applicable regulatory agencies.
2. Dormant Phase
a. Collect water quality samples and water levels from ASR well and monitoring
wells — See Tables 1 for frequency and chemical Parameters.
b. Periodic inspection of well equipment.
3. Recovery
a. Open ASR discharge valve; Operate pump to discharge 1- 5 MGD on daily basis.
b. Record flow, Pressure and water levels from ASR and monitoring wells.
C. Collect water quality samples from ASR well and monitoring wells — See Table
1.
d. Close ASR well on daily basis when target recovery volumes achieved.
Page 11 of 13
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