1064-SJRWMD Mill CreekSt. J oh ns River
mail
Water Management District
Kirby B. Green III, Executive Director - David W. Fisk, Assistant Executive Director
DATE: June 29, 2009
TO: William Marcous
City of Sanford
P. O. box 1788
Sanford, Florida 32772
DISTRICT SUPPLEMENTAL INSTRUCTIONS # 1
FROM: John Fitzgerald, Project Manager
CONTRACT/PURCHASE ORDER NUMBER: SI370AA
CONTRACT TITLE: Mill Creek Reclaimed Water Storage Pond (CFARE)
0
The Work shall be carried out in accordance with the following supplemental instruction issued in accordance with the Contract
Documents without change in the Contract Sum or Contract Time. Prior to proceeding in accordance with these instructions,
indicate your acceptance of these instructions for minor changes to the work as consistent with the Contract Documents and return
to the District's Project Manager.
CONTRACTOR'S SUPPLEMENTAL INSTRUCTIONS: NA
DESCRIPTION OF WORK TO BE CHANGED: The following change, as discussed in various correspondence and as
required in Contract #SI370AA, Article III B. Compensation, and Section V of the Statement of Work, second bullet,
Time Frames and Deliverables, shall apply: The attached revised Schedule of Values as documented by Change Order #1
between the City of Sanford and their contractor, Prime Construction, attached, will be incorporated into Contract
#SI370AA. That Change Order addressed the deletion of several items punccased directly by the City and the tax savings
recognized by those direct purchases. The City of Sanford shall not invoice the District for those items no longer on the
Schedule of Values. The District does, however, require documentation of the items purchased directly by the City
(prefabricated pump station, intake screen and precast structures) for audit purposes.
Additionally, through this District Supplemental Instuction, the reimbnlsement percentage calculation has been established
at 36% based on Contract #SI370AA's total not to exceed amount of $480,000.
3. DESCRIPTION OF SUPPLEMENTAL INSTRUCTION REQUIREMENTS: NA.
Contractor's aDDroval: /
'`City of Sanford
(It is agreed that these instructions shall
Approved:
Date:
in a change in the Total Compensation or the Completion Date.)
Fitzgerald, D6.11?ict's Project Manager
Acknowledged: l'`1�✓ �` �i.GL'li
Connie Rozier, Dis is Contracts Administrator
GOVERNING BOARD
4049 Reid Street - P.O. Box 1429 - Palatka, FL 32178 -1429 - (386) 329 -4500
On the Internet at www.sjrwmd.com.
Date: & -1 q I 0'1
Date: /., _,� f
Susan N. Hughes CHAIRMAN W. Leonard Wood VICE CHAIRMAN Hersey 'Herk SECRETARY Hans G. Tanzler III TREASURER
PONTE VEDRA FERNANDINA BEACH ENTERPRISE JACKSONVILLE
Douglas C. Bournique Michael Ertel Maryam H. Ghyabi Richard G. Hamann Arlen N. Jumper
VERO BEACH OVIEDO ORMOND BEACH GAINESVILLE FORT McCOY
•
I L01
RCPHProj E ft: S0672.2
City Project Code W00703
Change Order No.: 1
Date: February 17, 2009
Location: Mill Creek Pond (1910 Country Club Road)
Type: Deductive
Description of Change:
This change order addresses the credits from the contractor for work or expenses deleted from the
contract which includes a credit for Owner Direct Purchase items per Purchase Order No. 031457,
including tax savings.
Reason for Change:
This change order is for adjustments to the contract cost due to Owner Direct Purchases, including tax
savings.
MILL-C.REEK RECLAIMED WATER DISTRIBUTION
BREAKDOWN OF PROPOSED CHANGES AND
(Includes pertinent drawings and specifications,
Item No. and Description
DEDUCTIONS
PUMP STATION
BASIS OF PAYMENT
where necessary)
Contract Cost
... -
Contract Cost
a.) Owner Direct Purchase of Prefabricated Pump Station
($1,030,000.00)
b.) Tax Savings Realized by Owner Direct Purchase -
Prefabricated Pump Station
($61,850.00)
c.) Owner Direct Purchase of Pond Water Intake Screen
($54,100.00)
d.) Tax Savings Realized by Owner Direct Purchase -
Pond Water Intake Screen
($3,296.00)
e.) Owner Direct Purchase of Precast Concrete Structures
($37,394.00)
f.) Tax Savings Realized by Owner Direct Purchase -
Precast Concrete Structures
($2,293.64)
Subtotals:
$0.00
($1,188,933.64
t
Recommended by:
Engineer
Accepted by:
Accepted by:
O er g " --_-
C
Date
Date
Date
Prime Construction Group, Inc.
DATg4_1 010 8
PURCHASING OFFICE:
C � 688-5028
FACSIMILE: (407) 688 =50
FLORIDA TAX EXEMPTION NO. 85-8012621681 C•8
VENDOR NO.: 6934
PURCHASE ORDER
CITY OF SANFORD
P O. BOX 1788
(300 NORTH PARKAVENUE
&ANFOrZD, FLORIDA 32772
T 0: PRIME CONSTRUCTION GROUP, INC
P 0 BOX 590507
ORLANDO, FL 32859-0507
SHIP TO:
C IAZ<TE 031457,
SU8ffdhftOjMgQ: AJPWWABLE
FINANCE DEPT
P.O. BOX 1788
SANFORD, FL 32772
TEL (407) 688-5000 x 5254
CITY OF SANFORD
41:2 W. 14TRJSTREET
SANFORD, FL 32771
DELIVER BY
TERMS F.O.8 DESTINATION'
I
BID OR QUOTATION NO.
REQUISITION 14
UNLESS OTHERkh[SE INDICATED
09/30109
NET/30 1
61570
ACCOUNT NO.: PROj;_:CT NO.:
451-4563-536.63-00 WQ0703
NO DE VIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SAME ORD
ITEM
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
140.
CHANGE ORDER
1
MILL CREEK RECLAIMED WATER ;539000-00
NA
1.00
2539000.00
DISTRIBUTION PUMP
STATION
APPROVED BY C.C. 10-13-08
2
OWNER DIRECT PURCHASES PER 1188933.64
EA
1.00
1188933.64
ATTACHED REPORT
SUE
-TOTAL
1350066.36
ZZ
TOIAL
1350066.36
APPROVED BY: APPROVED BY:
FbRCH#MG AFW (7 CITY MANAGER
ALL PACKAG- AND INVOICES ASSOCIATED WITH THIS P. 0. MUS7, BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO
CAREFULLY READ AND COMPLY WITH AL�OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
WHITE-VENDOR PINK-RFQUESTING DEPARTMENT BLUE - FINANCE GREEN-RECEIVING YELLOW-PURCHASING
MILL CREEK RECLAIMED WATER DISTRIBUTION PUMP STATION
SCHEDULE OF VALUES
ion ►UCTFn PI=P OWNPP n/PFCT PURCHASES /CONTRACT C.O. 1)
Mobilization, Demobilization, Bonds,
Insurance, Construction Trailers, Temp.
Facilities and Misc. Items
1. 75% of itme No. 1 @ 1 81 Pay App Post Mobilization
$56,920
2. 25% of Item No. 1 @ Final Pay App
$18,950
Survey, Layout and As -Built Information
1. 50% of Item No. 2 @ Initial Survey and Layout
$2,500
2. 50% of Item No. 2 @ Acceptance of As- Builts
$2,500
Preconstruction Video
1. Acceptance of Video Taping Submittal
$2,000
Indemnification
1. 100% 1 S1 Pay Application
$1,000
Mill Creek Reclaimed Water Distribution
Pump Station
1. Erosion Control
$3,451
2. Prefabricated Pump Station Site Preparation
$123,622
3. Purchase Telemetry Package
$70,686
4. Purchase Pipe
$160,474
5. Purchase electrical and Lightning Protection
$108,745
6. Sheet Piling
$169,911
7. Dewatering
$25,925
8. Excavation
$30,891
9. Bedding Aggregate
$2,655
10. Suction Header Pipe Concrete Pad
$2,927
11. Suction Header Pipe
$23,831
12. 24" Distribution Piping
$14,887
13. Pump Can Piping
$11,916
14. Prefabricated Pump Station Concrete Slab
$25,997
15. Set Prefabricated Pump Station
$14,680
16. Painting
$8,010
17. Concrete Flatwork
$4,587
18. Concrete W all /Curb
$16,884
19. Fine Grading
$1,411
20. Landscape / Stone
$14,665
21. Irrigation
$880
22. Sod
$5,256
23. Demo Booster Station Vault /Piping
$3,006
24. Fencing
$16,669
25. Bollards
$2,150
26. Wet Tap / Line Stop
$807
Submerged pond Water Intake
Screen and Suction Line
1. Turbidity Barrier
$1,023
2. Sheet Piling
$124,798
3. 12" Concrete Piling
$7,917
4. Dewatering
$9,287
5. Excavation
$18,232
6. Bedding Aggregate
$1,983
7. Purchase Pipe
$57,483
8. Suction Pipe
$26,725
9. Set Intake Screen
$6,446
10. Install Intake Screen Air Burst Cleaning System
$1,783
11. Shoreblock Revetment
$4,908
12. Sod
$1,883
13. Fencing
$5,970
Pond Water Supply Control Valve Station
1. Turbidity Barrier
$1,250
2. Sheet Piling
$7,449
3. Dewatering
$3,483
4. Excavation
$2,111
5. Bedding Aggregate
$765
6. Purchase Pipe
$21,556
7. Set Precast Structures
$3,578
8. Precast Structures / Piping
$5,213
9. Sump @ Precast Structures
$1,220
10. FRP Grating
$12,904
11. Shoreblock Revetment
$6,747
12. Electrical
$13,614
13. Sod
$706
14. Fencing
$2,239
Misc. Project Cash Allowance
I F Misc. Purchases Per Owner Request
$40,000
PRIME CONSTRUCTION GROUP INC. CONTRACT AMOUNT SUBTOTAL
$1.340,066
Owner Direct Purchases and
Resulting Tax Savings
(DELETED BY CHANGE ORDER NO. 1)
1. Owner Direct Purchase of Prefabricated Pump Station
$1,030,000
2. Tax Savings due to Owner Direct Purchase of Item 1
$61,850
3. Owner Direct Purchase of Pond Intake Screen
$54,100
4. Tax Savings due to Owner Direct Purchase of Item 3
$3,296
5. Owner Direct Purchase of Precast Structures
$37,394
6. Tax Savings due to Owner Direct Purchase of Item 15
$2,294
OWNER DIRECT PURCHASE AND TAX SAVINGS CONTRACT AMOUNT
$1,188,934
SUMMARY
PRIME CONSTRUCTION GROUP, INC. CONTRACT AMOUNT SUBTOTAL
$1,340,066
OWNER DIRECT PURCHASE AND TAX SAVINGS CONTRACT AMOUNT
$1,188,934
TOTAL CONTRACT AMOUNT $2,529000