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MINUTES
WORK SESSION AGENDA
City Commission, Sanford, Florida
APRIL 27, 2009
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CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
MONDAY, APRIL 27, 2009
4:00 PM
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In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate In any of
these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours In advance of the meeting.
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Advice to the public: if a person decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
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AGENDA
Comprehensive Annual Financial Report for the fiscal year ended September 30, 2008. (Regular Item
No. 6.C) [Commission Memo 09-150.C]
Pricing policies and strategies for Special Events - discussion. [Commission Memo 57]
Public Safety Complex Project Status Report - information. [Commission Memo 09-156]
Revised Parks Ordinance - discussion. (Regular Item 7.C) [Commission Memo 09-160]
Park Facility reservation fees and policy. [Commission Memo 09-161]
Westside Community Recreation Center - discussion. [Commission Memo 09-163]
Property purchases on S. Oak Avenue for Stormwater Project - disGussion. (Regular Item 8.E)
[Commission Memo 09-162]
Conducting City Commission Advance and FY 2009-10 Budget parameters - discussion.
Employee Survey Results - presentation.[Commission Memo 09-151]
Agenda Items - additional information and/or questions.
End the meeting.
MINUTES
86
City Commission, Sanford, Florida
WORK SESSION MINUTES
APRIL 27. 2009
EOOSl444lDW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, April 27, 2009 at 4:00 PM,
in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford. Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Randy Jones - Arrived at 4:29 PM.
Commissioner Art Woodruff
Commissioner Velma Williams
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
Assistant City Attorney Lonnie Groot - Arrived at 5 PM.
City Clerk Janet R. Dougherty
Administrative Specialist Pat Lee
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Mayor Kuhn called the Work Session to order at 4:02 PM.
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I) Comprehensive Annual Financial Report for the fiscal year ended September 30, 2008. (Regular Item No. 6.C)
[Commission Memo 09-150.C]
Dan O'Keefe, of Moore, Stephens, Lovelace, P.A., Certified Public Accountants, presented the report for the
period ending September 30, 2008.
2) Pricing policies and strategies for Special Events - discussion.[Commission Memo 157]
Mr. Yehl stated staff is suggesting an increase in these costs due to the City's general fund partially funding
these events, noting it costs the City more money to put them on than the City receives in revenue for costs of services
being charged. The Commission stated their desire that Special Events cover their own costs and not be subsidized by
City funds.
3) Public Safety Complex Project Status Report - information. [Commission Memo 09-156]
Nicholas McCray, Project Manager and Fire Chief Jerry Ransom gave an update on the Public Safety
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Complex. Mr. McRay stated that two open house events have been scheduled for May 6 & 20 from 5 to 7 PM at the Bettye
Smith Cultural Arts Center. Mr. McCray asked to defer giving the May Progress Status Report due to the project being
turned over to the contractor, Wharton Smith, for the bidding process. The groundbreaking will be scheduled during the
week of June 29, 2009.
4) Revised Parks Ordinance - discussion.(Regular Item 7.C)[Commission Memo 09-160]
Mr. Yehl advised that the current park ordinance only addresses hours of operation and does not allow for
police enforcement of rules, noting the new ordinance will allow the City to prepare additional administrative rules, fees
and operating times by Resolution. (Commissioner Bridges left the meeting)
5) Park Facility reservation fees and policy. [Commission Memo 09-161]
Marc Hultin, Parks and Grounds Operations Manager, recommended a minimum daily fee of $2 be charged
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for use of the splash pad and a reservation fee for 7 of the 8 smaller pavilions and the large pavilion. It was recommended
hours for the Splash Pad be adjusted depending on use and that no admission be charged one day per week at the Splash
Pad. (Commissioner Bridges rejoined the meeting.) Mr. Hultin reviewed proposed usage fees for Magnolia Square and
parks green space.
6) Westside Community Recreation Center - discussion. [Commission Memo 09-163]
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Mr. Yehl stated the Boys and Girls Club will have a non-exclusive lease to operate programs. Commissioner
Bridges stated his concerns about operation and management costs and asked about the Boys and Girls Club possibly
operating the Center completely. Gary W. Cain, President, Boys & Girls Clubs of Central Florida, stated that it was not out
of the realm of discussion, noting The Boys & Girls Club does this in Orange County. (Commissioner Williams left the
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MINUTES
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WORK SESSION MINUTES
APRIL 27, 2009
City Commission, Sanford, Florida
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meeting).
7) Property purchases on S. Oak Avenue for Storm water Project-discussion.(Regular Item 8.E)fCommission
Memo 09-162]
Mr. Yehl stated staff has concluded this is a good financial arrangement for the City to provide a retention
area that would reduce flooding in the area. (Commissioner Williams rejoined the meeting). (Mayor Kuhn left the
meeting). Bilal Iftikhar, City Engineer, said the difference in this location versus 11th Street properties (adjacent to Coastline
Park) is that this could be Phase I of a larger stormwater project, and that this would not "fix" everything but would lessen
the effect of area flooding. (Mayor Kuhn rejoined the meeting).
8) Conducting City Commission Advance and FY 2009-10 Budget parameters - discussion.
There was consensus among the Commission for the City Clerk to poll the Commission to schedule a date
sometime the middle of June to conduct the Advance.
9) Employee Survey Results - presentation. [Commission Memo 09-151]
Due to the lateness of the meeting, this item will be presented at the next work session.
10) Agenda Items - additional information and/or questions.
11) End the meeting.
Mayor Kuhn announced that, due to the length of this Work Session, the Regular Meeting will start at 7:15
PM. There being no further business, the meeting was adjourned at 6:43 PM.
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Mayor tinda Kuhn
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Ci Clerk -f/
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