051109 ws agn & min
MINUTES
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City Commission, Sanford, Florida
WORK SESSION AGENDA
MAY!1. 2009
E00514441DW
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, MAY 11, 2009
4PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate In any of
these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours In advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
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AGENDA
1) Alternative Water Supply options - discussion. [Commission Memo 09-172]
2) Fort Mellon Park Splash Pad maintenance contract - discussion. (Regular Item 6.G)[Commission Memo
09-194.G]
3) Park facility reservation fees - discussion.(Regular Item 8.F)[Commission Memo 09-192]
4) Westside Recreation Center programs and staffing - discussion. [Commission Memo 09-184]
5) Special Event pricing options - discussion.[Commission Memo 09-185]
6) Special Event Parking - discussion. (Regular Item 7.G)[Commission Memo 09-195]
7) Q2U Quarterly Report - Second Quarter Management Report - information. [Commission Memo 09-196]
8) Employee Survey Results - presentation.[Commission Memo 09-169]
9)
Agenda Items - additional information and/or questions.
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10) End the meeting.
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MINUTES
95
City Commission, Sanford, Florida Work Session
May 11.2009
EOO514441DW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, May 11, 2009 at 4:00
PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Randy Jones - Arrived at 4:07 PM
Commissioner Art Woodruff
Commissioner Velma Williams - Arrived at 4:08 PM
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
City Clerk Janet R. Dougherty
Administrative Specialist Pat Lee
Mayor Kuhn called the Work Session to order at 4:01 PM
1)
Alternative Water Supply options - discussion.[Commission Memo 09-172]
Mr. Yehl stated that, contrary to the Utility Director, he believes the City should focus on one, not both,
alternative water supply options. David Gerlach, P .E., Conklin, Porter and Holmes, Engineers, stated there are a lot of
"unknowns" at this time and that by not being in the consortium, the City would have to cover all its legal costs on its own. He
recommended participating in the beginning phases for the two projects. After discussion, it was the consensus of the
Commission to continue on a parallel course until June.
Note: Items 2 and 3 were considered at the same time.
2) Fort Mellon Park Splash Pad maintenance contract - discussion.(Regular Item 6.G)[Commission Memo 09-
194.G]
3)
Park facility reservation fees - discussion.(Regular Item 8.F)[Commission Memo 09-192]
Mr. Yehl stated staff is recommending Freeport Fountains LLC as the splash pad maintenance contractor for
five months maintenance service at $5,600 monthly for a total cost of $28,000. He reviewed the proposed
hours/schedule/fees for the Splash Pad and recommended the Commission adopt the Resolution at the regular meeting this
evening, noting if adjustments are needed staff will come back with additional recommendations.
4) Westside Recreation Center programs and staffing - discussion.[Commission Memo 09-184]
Mr. Yehl reviewed the proposed programs and staffing estimates for the Center thru the remainder of this
fiscal year. Commissioner Bridges noted his concerns on the operation and maintenance costs and stated he has heard good
things about The Boys and Girls Club and would like to explore granting them an exclusive lease to run the facility and felt it
would be more efficient since they are already on-site. Commissioner Williams stated The Boys and Girls Club only provides
after school programs and felt the City should be providing services for senior citizens as well. The Commission directed
the City Manager to identify the funding source for the $16,000 needed for staffing/utilities through September 30, 2009 and
to bring back a list with associated costs needed to furnish the center. IT will provide a computer for use at the Center.
5)
Special Event pricing options - discussion.[Commission Memo 09-185]
Mr. Yehl reviewed the proposed fees noting Directors would approve applicants use of outside (private)
contractors when appropriate. The price structuring would take effect in two phases: beginning October 1, 2009, applicants
would be required to pay 50% of the actual costs of miscellaneous equipment (tables, chairs, spider boxes) and vehicles and
would be required to pay all employee costs, including benefits; effective October 1, 2010, all events would pay 100% of the
actual costs assessed, including miscellaneous equipment and vehicles. It was the consensus of the Commission to
implement the Special Event pricing options in the two phases as outlined above.
MINUTES
96
Work Session
May 11, 2009
City Commission, Sanford, Florida
E0051444IDW
6) Special Event Parking - discussion.(Regular Item 7.G)[Commission Memo 09-195]
The proposed Ordinance allows the City to collect parking fees in designated parking lots/areas during special
events. The proposed cost would be $5 and could be more depending on location to the event. It was the consensus of the
Commission that a fee of $5 for Special Event Parking was satisfactory.
7) Q2U Quarterly Report - Second Quarter Management Report - information.[Commission Memo 09-196]
Mr. Yehl presented the Q2U Quarterly Report and noted that staff anticipates a $100,000 budget shortfall for
the General Fund. In addition to the hiring freeze implemented in January, 2008, departments have been directed to delay
non-mission critical expenditures for the remainder of the fiscal year.
8) Employee Survey Results - presentation. [Commission Memo 09-169]
Mr. Yehl reviewed the results that were tabulated and analyzed by Seminole Community College, noting the
next employee survey will be conducted in 2011.
9)
10)
Agenda Items - additional information and/or questions.
End the meeting.
Attest:
There being no further business, the meeting adjourned at 5:53 PM. .~ .
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-- Mayo Linda Kuhn
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