062209 ws agn & min
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, JUNE 22, 2009
3:30 PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these
proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or
hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided
by the City of Sanford. (FS 286.0105)
AGENDA
1) Public Safety Complex Project Status Report - information. [Commission Memo 09-233]
2) Seminole County/City of Sanford Joint Planning Agreement - discussion. [Commission Memo 09-227]
3) Comprehensive Plan Amendment - presentation. (Regular Meeting Item 7.0) [Commission Memo 09-228]
4) Sanford Gasification Plant - discussion. (Regular Item No. 8.G-J)
A) Fourth Participation Agreement [Commission Memo 09-235]
B) 2009 Escrow Agreement [Commission Memo 09-236]
C) Codisco Site Access Agreement [Commission Memo 09-237]
0) Remediation Agreement [Commission Memo 09-238]
5) Disposition of Gateway Marina Slips - discussion. [Commission Memo 09-234]
6) Service Rankings - review and discussion of rankings of City services. [Commission Memo 09-239]
7) Agenda Items - additional information and/or questions.
8) End the meeting.
,....
I
....
r-
I
....
r
!
....
po-
IIIr....
II"'"""
...
MINUTES
117
City Commission, Sanford, Florida Work Se!l!lion
.Tune 22, 2009
E00514441DW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, June 22,2009 at 3:30
PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Randy Jones - Arrived at 3:42 PM
Commissioner Art Woodruff
Commissioner Velma Williams - Arrived at 3:39 PM
Commissioner Jack T. Bridges
City Manager Robert (Sherman) Yehl
Administrative Specialist Pat Lee
Absent:
Acting City Clerk Cynthia Porter
Mayor Kuhn called the Work Session to order at 3:37PM
1) Public Safety Complex Project Status Report - information. [Commission Memo 09-233]
Nicholas McCray, Senior Project Manager, advised they have secured all outside agency permits including the St.
Johns Stormwater Permit. Wharton Smith's guaranteed maximum price is $1.25 million below the November estimate. The
substantial completion date is September 3,2010. Groundbreaking is set for lOAM July 1 st.
2) Seminole County/City of Sanford Joint Planning Agreement - discussion.[Commission Memo 09-227]
Russ Gibson, Director of Planning and Development, introduced Gary Johnson, Seminole County Public Works
Director, and Dori DeBord, Planning Director, who were present. Mr. Gibson stated this Agreement has been changed since
presented last November as follows: by removing the requirement for the City's participation in the Midway study; extends
the limits of right of way that Seminole County will transmit jurisdiction for 13th Street for the segment from 17-92 east to
Sanford A venue including a $250,000 contribution from Seminole County to the City for resurfacing that segment; and the
County pledges to pay for a road analysis and resurfacing of Celery Avenue by October, 2010.
It was the consensus of the Commission to endorse the JP A and direct the City Manager to convey to Seminole
County its willingness to formally approve the Agreement after the County adopts it. Commissioner Woodruff clarified he
has not had a chance to review the JPA (only the blue sheet) and he felt they still needed to work on how the county will deal
with development approvals for land to be annexed into the City.
3) Comprehensive Plan Amendment - presentation.(Regular Meeting Item 7.D)[Commission Memo 09-228]
Commissioner Woodruff stated he will ask that this item be continued at the regular meeting tonight. Mr. Gibson
stated that the City is obligated to adopt an ordinance no later than November, 2009 and that the Department of Community
Affairs needs 90 days to review the Plan. Assistant City Attorney Groot recommended that the Commission take input then
continue this item at tonight's meeting. Commissioner Woodruff stated his concerns about the way the Seminole Way Maps
are drawn and Mr. Gibson said he will propose language at the next hearing regarding Seminole Way. Commissioner
Woodruff asked that both commercial and residential redevelopment incentives be drafted.
4)
Sanford Gasification Plant - discussion.(Regular Item No. 8.G-J)
A) Fourth Participation Agreement [Commission Memo 09-235]
B) 2009 Escrow Agreement [Commission Memo 09-236]
C) Codisco Site Access Agreement [Commission Memo 09-237]
D) Remediation Agreement [Commission Memo 09-238]
Tom Maurer, Legal Representative, reviewed the details of the above Agreements. Seven years ago, the total cost was
estimated to be $13 million, which is now $18.6 million. He introduced Chris Dobbs, Lead Engineer, Natural Resources
MINUTES
118
City Commission, Sanford, Florida
W 9rk ~eSlii91l
Julie 22, 2009 -
E00514441DW
Technology, who gave a short presentation on the project details including time lines. At least two public informatio
meetings will be conducted by the Environmental Protection Agency.
5) Disposition of Gateway Marina Slips- discussion.[Commission Memo 09-234]
Mr. Yehl stated the City has received permission to construct 48 slips, 36 of which Suncor Properties, Inc. has
exclusive use rights. Suncor would construct the slips under the City's permit. The Commission concurred with th
"formula" contained in Commission Memo 09-234 as outlined by Mr. YehI. Prior to bringing this back for final action,
staff will review the audio tapes from prior meetings to determine if monetary reimbursement was included in the Developers
Agreement.
6) Service Rankings - review and discussion of rankings of City services.
Mr. Yehl distributed a hand-out titled "Core Program Service Rankings" that was derived from Commission input to
assist with budget planning, noting the actual dollar amounts could vary. The total score has been rated based on (1)
mandated or legal service the City is required to provide; (2) a core service; (3) a minimum service level; (4) quality of liD
service; (5) if it is supported by revenue. Mayor Kuhn asked that Mr. Yehl also provide the cost of car allowances. Am
McLean, Research and Budget Director, clarified that the $187,000 for Special Events includes all events (private and City)
with $130,000 in reimbursable fees. Mayor Kuhn stated that the Commission needed more time to look at this in detail
7) Agenda Items - additional information and/or questions.
Mr. Yehl stated that Regular Agenda Items 7.E & 7.F, Demolition of structures at 2424 Orange Avenue and 810 Pec
Avenue, need to be continued to July 27,2009 due to inadequate notification.
Mayor Kuhn distributed a hand-out regarding a meeting she had with Orlando Mayor Buddy Dyer regarding a
suggestion concerning Commuter Rail/SunRail and possibly forming a SunRail Authority.
Mayor Kuhn distributed a copy of a letter from Geoffrey A. Wilcock requesting to defer demolition of 1010 Loc
Avenue. Mr. Wilcock has asked to speak during Citizen Participation this evening.
Commissioner Woodruff asked about the emails the Commission has been receiving copies of from the Assistant Ci
Attorney regarding Code Enforcement/Special Magistrate issues. Mr. Yehl responded that staff members, Mr. Groot and t e
Special Magistrate will be meeting this Thursday to resolve the issues.
Commissioner Bridges advised he has a medical procedure scheduled for Tuesday morning and that he may not be
attendance at this evening's regular meeting.
8)
End the meeting.
Attest:
There being no further business, the meeting was adjourned at ~ " . ,
Mayor Li a Kuhn ~
-- -
~ .l>>u)gJfxti{
ity Clerk
pI
]
]
....,
II
...
]
]