071309 ws agn & min
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City Commission, Sanford, Florida
Work Session
.Tllly 13,2009 _
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CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDA V, JUL V 13, 2009
4PM
Railroad Depot Roo
2nd Flo
Sanford City Ha I
300 North Park Avenu
Sanford, Florid
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In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of the
proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting r
hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provid
by the City of Sanford. (FS 286.0105)
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AGENDA
1) Comprehensive Plan Amendment - information. [Commission Memo 09-241] (Regular Meeting Item 7.A)
2) FLC Legislative Committee representatives - nominations
3) UCF Technology Incubator - proposal. [Commission Memo 09-248]
4) Review and discussion of the 2009-1 o City Manager's proposed budget and establish budget workshop date
5) Agenda Items - additional information and/or questions.
6) End the meeting.
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MINUTES
127
City Commission, Sanford, Florida W nrk ~plO:~inn
.Tllly 1:l) 'OOC)
EOOSl444lDW
The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 13, 2009 at 4
PM, in the Railroad Depot Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present:
Mayor Linda Kuhn
Vice Mayor Randy Jones
Commissioner Art Woodruff
Commissioner Velma Williams
City Manager Robert (Sherman) Yehl
City Clerk Janet Dougherty (Present at 4:35 PM)
Assistant City Attorney Lonnie Groot
Administrative Specialist Pat Lee
Absent:
Commissioner Jack T. Bridges
Mayor Kuhn called the Work Session to order at 4:02 PM
1) Comprehensive Plan Amendment - information. [Commission Memo 09-241] (Regular Meeting Item 7.A)
Antonia Gerli, Principal Planner, introduced Tim Stillings, Kimley Horn Consultants, who gave a power point
presentation on the Comprehensive Plan Amendment. The Comp Plan Amendment will be transmitted to the Department of
Community Affairs in July; in September, 2009 DCA will provide the City the Objections, Recommendations and Comments
(ORC) Report and he estimated November or December, 2009 for the Commission adoption hearing.
Commissioner Woodruff asked several questions regarding the Comp Plan and recommended the following changes:
evaluate the economic development tax rebate by June 2010, to allow time for the issue to be put on the November referendum
ballot; regarding land use changes add under the performance criteria that there is a demonstrated need at the time and that
there is a specific benefit to the City; identify use and deficiencies in the park and recreation aspect; instead of changing all of
the MDR 10 to MDR 15, allow no additional MDR 10 other than what is already on the map; develop Lake Mary Boulevard
overlay; the support of the Seminole Way project would coincide with the adopted comprehensive plan, JP A overlay, and other
land use agreements already in place; and that the correct airport layout map be included.
Commissioner Williams expressed her concern regarding never seeing anything for comprehensive planning for
revitalizing depressed areas. Mr. Stillings stated the Comp Plan contains general plans and offered to meet with her at the end
of this work session to review the data with her.
2) FLC Legislative Committee representatives - nominations.
There were no nominations made at this time.
3) UCF Technology Incubator - proposal. [Commission Memo 09-248]
Mr. Yehl assured the Commission that he was confident that the use of an Incubator meets the requirement for
Community Redevelopment. Robert Tunis, Economic Development Director, stated that the CRA Redevelopment Plan has
been redrafted and will be on the next regular City Commission Agenda for consideration. He introduced Dr. Tom O'Neil,
from the UCF Incubator System, who spoke regarding the establishment of the system in Sanford. The lease and agreement
have been approved by the CRA.
NOTE: The order of agenda items was changed to accommodate the Assistant City Attorney briefing.
4) Add On Item: City Attorney's Report (Regular Agenda Item No. 9.A)
Assistant City Attorney Lonnie Groot distributed a Memorandum with attachments dated July 12,2009, pertaining to
the closing for real property acquisition at the request of the Sanford Airport Authority and granting a temporary easement to
the Florida Department of Transportation. It will require the execution of two Resolutions and the Mayor authorizing a City
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City Commission, Sanford, Florida
\\' 01 k Session
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deed and temporary construction easement at the regular meeting this evening. (Attorney Groot left the meeting.)
5)
Review and Discussion of the 2009-10 City Manager's proposed budget and establish budget workshop dates.
Mr. Yehl asked the Commission for direction as to when they would like to schedule Budget Work Sessions. It was
the consensus of the Commission to schedule the following dates/times as tentative Budget Work Sessions: Monday, July
20, 2009 from 1 PM to 7 PM; Tuesday, August 11, 2009 from 1 PM to 7 PM; and Monday, August 17, 2009 at 3 PM if
needed.
Mr. Yehl reviewed and distributed copies of the following: a proposed Administrative Policy re: Reductions In
Force; a document titled "RIF Scenario Spreadsheet 7-12-09"; a Memorandum dated July 13, 2009, in answer to
Commissioner Woodruffs budget questions; and a paper titled "Salary and Wages Calculations for 2010 Proposal". A
decision on the Administrative Policy will be needed at the next meeting.
Mr. Yehl stated that his proposed budget calls for a I mill property tax increase and not funding capital outlay
projects and a reduction in services. Prior to the first Budget Work Session, the Commission will be provided with the line
item budget as well as the proposed FTE history (2005 to present), noting his intent is to provide full transparency.
Commissioner Williams said she didn't see how the City could justify giving raises to anyone and doesn't see how it
is fair at a time like this. Mr. Yehl stated the raises would be in effect for employees in the Step Plan (2%). Discussion
followed concerning the Police Officers/FirefighterslUA W average pay increases/pay cuts; 2009 current salaries and 2009
actual salaries; car allowances that were not budgeted for; reduction in working hours and the Commission's overall
dissatisfaction with the proposed budget. Mr. Yehl stated that his proposed budget is conditioned upon two things:
increasing the millage rate and setting aside $2 million to purchase needed capital equipment (Tower 31, police cars,
computers). He stated he could prepare a budget at the current millage rate without a RIF but there would be no capital
outlay.
Mr. Yehl will prepare the following items for distribution prior to the first Budget Work Session: a line item budget
for each department; a budget comparison for adopted budgets for the last two years and recommended budget for next year;
and a complete allocated payroll budget.
6) Agenda Items - additional information and/or questions.
Mr. Yehl distributed an add-on Consent Item 6.F regarding the First Street Reopening Ceremony to be held on
Saturday, July 25,2009.
7)
End the meeting.
Attest:
There being 00 further business, the meeting was adjourned at ~ i _
Mayor Lio a Kuhn ~
~&< .1k~Al
ity Clerk
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