CSB ag & mins & misc 1980EOUAL PROTECTION ,�
�(�J fE '.
LE , v. = H
'.ivEP
1i SANFORD. CIVIL SERVICE FGAPI./ Cri Af �, MAN
DR JOHN F DARBY
OF THE SECRETARY
C I T Y OF S A N F O R D MACK N. CLEVELAND JR
FLORIDA 32771
DONALD R JONES
MINUTES OF REGULAR MEETING
EMPLOYER EMPLOYEE DR. LUIS M PEREZ
July 10, 1980
P1embers Present: Chairman Merle W. Warner
Secretary Dr. John F. Darby
Member, Mr. Donald R. Jones
Member, Dr. Luis M. Perez
Member, Mr. Robert M. Morris
Others Present:
Various representatives from all departments and divisions
throughout the City; including:
City Manager Warren E. Knowles
Assistant to City Manager Steven D. Harriett
EEO Officer Francie Wynalda
City Attorney C. Vernon Mize
City Clerk /Finance Director Henry Tamm
Fire Chief George M. Harriett
City Engineer /Utility Director Mack Lazenby
Dir. of Public Works Bob Kelly
Dir. of Recreation & Parks Jim Jernigan
Ms. Donna Estes, Evening Herald
Chariman Warner called the meeting to order, Thursday, July 10, 1980 at
8:05 PM. The meeting was held in the City Commission Chambers, Room 117,
Sanford City Hall. A quorum was present when the meeting was called to order.
OLD BUSINESS:
1. Chairman Warner called for the i>ading of the Minutes
of the Regular Meeting of the Civil Service Board
held Thursday, June 5, 1980.
Mr. Morris moved that the readin
the Regular Meeting of the Civil
Thursday, June 5, 1980 be waived
Minutes be approved and accepted
motion was seconded by Mr. Jones
mously.
1 of the Minutes of
Service Board of
and that the
as mailed. The
and carried unani-
Chairman Warner called for the reading of the Min-
utes of the Special Session of the Civil Service
Board held Wednesday, June 18, 1980.
Dr. Darby moved that the reading of the Minutes of
the Special Session of the Civil Service Board of
Wednesday, June 18, 1970 be waived and that the
minutes be approved and accepted as mailed. The
motion was seconded by Mr. Jones and carried
unanimously.
LOUAL P`ROIECTION
EMPLOYER EMPLOYEE
CIVIL SERVICE B(DARD
OF THE
C I T Y OF S A N F O R D
SANFORD. FLORIDA 32771
MINUTES OF REGULAR MEETING
August 7, 1980
MEMBERS PRESENT: Chairman Merle W. Warner
Secretary Dr. John F. Darby
Member Mr. Robert M. Morris
MEMBERS ABSENT: Member Dr. Luis M. Perez
Member Mr. Donald R. Jones
OTHERS PRESENT: City Manager W. E. Knowles
Asst. to City Manager Steven D. Harriett
EEO Francie Wynalda
Rosa Rotundo Finance Dept.
Lawrence Monti Police Dept.
Willard Sessions P. W. /Shop
James Poovey Fire Dept.
Charlie Collier Recreation & Parks
Rick Holloway Engineering Div.
Pete Tucker Fire Dept.
Charles Miller P. W. /Streets
Lloyd Wall Utility /Plants
Frank'Hilton Utility /Water
James R. Jernigan Recreation & Parks
t
MERLE W WARNER
CHAiHM14N
DR JOHN F DARBY
SECRETARY
ROBERT M. MORRIS
DONALD R JONES
DR LUIS M PEREZ
Mildred Carver Finance Dept. Gary Winn Bldg., Codes & Zon.
Milton Smith Utility /Sewer - Howard Killen Util /Adm.
Ulysses Walker / -Sewer Ron Neel Fire
nNfL --SC
Chairman Warner called the meeting to order, Thursday, August 7, 1980 at 8:05 PM.
The meeting was held in the City Manager's Conference Room, Sanford City Hall. A
quorum was present when the meeting was called to order.
OLD BUSINESS:
1. Chairman Warner called for the reading of the Minutes of the Regular
Meeting of the Civil Service Board held Thursday, July 10, 1980.
Dr. Darby moved that the reading of the Minutes of the Regular Meeting
of the Civil Service Board of Thursday, July 10, 1980 be waived and
that the Minutes be approved and accepted as mailed. The motion
was seconded by Mr. Morris and carried unanimously.
EQUAL PROTECTION
+
G�
EMPLOYER EMPLOYEE
NEW BUSINESS:
CIVIL SERVICE 130APD
OF THE
C I T Y OF S A N F O R D
SANFORD. FLORIDA 32771
1. A discussion was held in reference to a possible changeover from
the Civil Service Board to a Personnel Board.
Rosa Rotundo, Finance Dept., expressed concern about legislative
act establishing and providing for a Civil Service Board. Mrs.
Rotundo requested to know who would have final 15ay?
Mr. Morris replied that the City Charter would provide for a
Personnel Board and that legislative act establishing the Civil
Service Board would be vacated.
Chairman Warner suggested the possibility of having a Personnel
Board and a Civil Service Board. The Chairman suggested that the
Board could serve as a Personnel Board for personnel matters and
as a Civil Service Board for appeals processes. In other words
retaining both functions could be a possible solution.
NERLE VV 'A'ARNER
DR JOHN F DARBY
SECRc1ARY
ROBERT V � ,")RRIS
DONALD R JONES
DR LU!S . - =REZ
Dr. Darby expressed that he sensed that employees were reluctant
to leave the Civil Service System. He stated that if an election
were held to determine the preference at this point, that 8 out
of 10 employes would vote to keep the Civil Service System.
Dr. Darby suggested that there should be a factual account in
writing of the differences between the Civil Service System and
the Personnel Board System. A written summary outlining the lid
specific changes was recommended. Dr. Darby introuduced a
motion to have th _is�done. `--
Mr. Morris— seconded the motion.
Discussion followed.
Gary Winn, Building Division, requested to know how a Personnel
Board would help the City.
Dr. Darby responded that a Personnel Board would be cheaper,
provide full -time service, and be much better because employees
would get quicker action.
Mr. Knowles, City Manager, expressed
accessability to the Personnel Board,
be realized in any changeover. Using
mean more work for the City Manager's
sonnel Board would review all matters
or transactions.
2
there would be full time
but no money savings would
the Personnel Board would
Office, in that the Per -
involving personnel policy
IOUAL. PROTECTION
,�- +
G�
EMPLOYER EMPLOYEE
CIVIL SERVICE WAN)
OF THE
C I T Y OF S A N F O R D
SANFORD. FLORIDA 32771
' ERLE W V.:RNER
CHA'RVAN
DR JOHN F DARBY
SECRETARY
ROBERT M MORRIS
DONALD R JONES
DR LUIS M PEREZ
Howard Killen, Utility /Administration, stated that the Civil Service
Board should set forth in writing as to what will occur with the
change and let it be voted on by the employees.
Mr. Morris felt that more study was needed to adequately cover
the subject.
At this point, Dr. Darby withdrew his motion. In turn, Mr. Morris
withdrew his second.
James Poovey, Fire Dept., stated that he felt more information was
needed. He stated that he felt he was adequately represented by his
Chief and did not really need a Personnel Board to represent him in
policy matters.
Milton Smith, Utility /Sewer, raised a question
were receiving less pay than other employees.
responded to by the Assistant to City Manager,
Harriett explained to Smith that this was not
pay structure would be explained to him by his
superintendent.
as why Sewer employees
This comment was
Steven D. Harriett.
the case and that the
department head and
At this point, Chairman Warner called for a non - official Straw Vote
to determine the preference of the City employees present concerning
the changeover from Civil Service to Personnel Board. The results
were as follows:
10 for Personnel Board
4 for Civil Service Board
Further discussion was to be held at the next meeting.
2. The Board reviewed the following Employee Administrative Reports:
HILTON, Franklin, Lab. I, Util /Water, Reprimand
POLLARD, Larry, Repairman, PW /Maint., Terminated
HOOD, A. L., Supt., PW /Maint., Retired
CHANDLER, Jerome, Lab. I, Rec /Parks, Terminated
BELLINGER, Carolyn, Clk Typ II, Police /Adm., Resigned
JOHNSON, Lorenzo, Lab. I, Util /Water, Terminated
WEST, Keith, Lab. I, Util /Plants, Terminated
JOHNSON, Melissa, Clk Typ II, Police /Adm., Resigned
DeFREESE, Victor, Equip Opr II, PW /Refuse, Terminated
JENSEN, Charles, Draftsman, CMO /Engnrg., Resigned
ROBINSON, Bobby, Equip Opr II, Util /Sewer, Resigned
DAVIS, Robert, Water Mtr Reader, Util /Water, Retired
After review of the above listed administrative reports, the Board
directed they be filed.
3
EOUAL PROTECTION
CIVIL SERVICE C-OAPL)
c
OF THE
C I T Y OF S A N F O R D
SANFORD. FLORIDA 32771
EMPLOYER EMPLOYEE
MINUTES OF REGULAR MEETING
September 4, 1980
MEMBERS PRESENT: Chairman Merle Warner
Member Donald Jones
Member Dr. Luis Perez
Member Robert Morris
MEMBER ABSENT: Secretary Dr. John Darby
OTHERS PRESENT: City Manager W. E. Knowles
Asst. to City Mgr. Steve Harriett
EEO Officer Francie Wynalda
Rosa Rotundo, Finance Dept.
Willard Sessions, PW /Shop
Rick Holloway, Engineering
Robert Myers, PW /Maint.
Gary Winn, Bldg., Codes, & Zoning
Gretchen Perry, Finance
Betty Robinson, Finance
James Poovey, Fire Dept.
Charles Miller, PW /Streets
Mildred Carver, Finance
June Duncan, Recreation
Howard Killen, Util /Adm.
MERLE N% V,'A,.RNER
CH;IiRI.IAN
DR JOHN F DARBY
SECRETARY
ROBERT M MORRIS
DONALD R JONES
DR LUIS M PEREZ
Chairman Warner called the meeting to order, Thursday, September 4, 1980 at 8 PM. The
meeting was held in the City Manager's Conference Room, Sanford City Hall. A quorum
was present when the meeting was called to order.
OLD BUSINESS:
I. Chairman Warner called for the reading of the Minutes of the Regular Meeting of the
Civil Service Board of Thursday, August 7, 1980.
Mr. Jones moved that the reading of the Minutes of the Regular Meeting of the
Civil Service Board of Thursday, August 7, 1980 be waived and that the Minutes
be approved and accepted as mailed. The motion was seconded by Mr. Morris and
carried unanimously.
EQUAL PROTECTION
EMPLOYER EMPLOYEE
NEW BUSINESS:
CIVIL SERVICE ELAN)
OF THE
C I T Y OF S A N F O R D
SANFORD. FLORIDA 32771
IVIERLE W WARNER
CH41RVIAN
DR. JOHN F DARBY
SECRETARY
ROBERT M. MORRIS
DONALD R JONES
DR LUIS M PEREZ
1. Mr. Jones was designated as the acting secretary to the Board for August 7, 1980
during Dr. Darby's absence.
Mr. Morris moved to appoint Mr. Jones as acting secretary. Motion seconded by
Mr. Jones and carried unanimously.
2. A discussion was held in reference to a possible changeover from the Civil
Service Board to a Personnel Board.
City Manager W. E. Knowles pointed out that the two (2) functions are very close,
that there would be no difference in employee benefits or security. Mr. Knowles
further stated that if the composition of the Board is of concern, he felt sure
that the City Commission would allow employees to have input in the selection
process of the Board members. Mr. Knowles explained that the Civil Service
Board is essentially responsible for testing, recruiting and appeals hearings,
but that the Personnel Board would have a much broader area of assignment to
include review of Personnel Policy matters such as pay plans, vacation policies
and etc. It was explained by Mr. Knowles that under the current law, the
Civil Service Board cannot involve itself in personnel matters other than
testing, recruitment and appeals hearings. Mr. Knowles felt that the Personnel
Board would be a good interim step, a sounding board for the City Manager to
receive input from, regarding personnel matters. Mr. Knowles stated that
he believed employees are reluctant to make any change, that employees are
apprehensive about what the future may bring. In summary, Mr. Knowles believes
that employees are more concerned with the "change" than the actual move to
a Personnel Board.
Rick Holloway requested to view the two (2) plans and contrast the differences.
The Board indicated that Mr. Holloway was welcome to the review at anytime.
Mr. Knowles related that he felt that the Civil Service Rules and Regulations
could become a part of the Personnel Board Rules and Regulations, thereby
ensuring employees of the same benefits under the Personnel Board system.
Chairman Warner stated that the Civil Service Board cannot adequately do
the job. The chairman explained that employees could be better served by a
Personnel Board which is kept up to date and abreast of current events per-
taining to personnel administration.
Mr. Jones expressed his appreciation for the input received from the employees.
Mr. Jones requested that employee involvement continue.
94
EQUAL PROTECTION
VERLE 'A' WARNER
r
CIVIL SERVICE
LGAPI)
CHAIRMIA"
DR JOHN F DARBY
fk
OF THE
SECRETARY
C I T Y OF S A N
F O R D
ROBERT M MORRIS
SANFORD FLORIDA
32771
DONALD R JONES
EMPLOYER EMPLOYEE
DR. LUIS M. PEREZ
Dr. Perez wants written documentation that employees will have the right to
select at least two (2) of the Personnel Board members before he can support
the changeover. Dr. Perez also stated that he believed more than one (1)
meeting per month may be necessary if the switch to a Personnel Board is
made. Dr. Perez expressed, that in general, he is in favor with the change,
provided that employee benefits are the same.
Mr. Morris favors the change. Mr. Morris stated that he is going to make
sure that the combination of the systems is above board.
In response to Dr. Perez's concern, Mr. Knowles explained that an ordinance au
needs to be drafted to ensure employee selection of at least two (2)
members on the Personnel Board.
At this point, several employees expressed that they thought it would be
beneficial to view the advantages and disadvantages of each system compared
to one another.
Dr. Perez introduced a motion to supply each City department with a copy
of the analysis of change from the Civil Service Board to a Personnel Board.
Motion seconded by Mr. Jones and carried unanimously.
3. A discussion was held in reference to the filling of the vacancy in the
Civil Service office. Mr. Knowles requested authorization to employ a
clerk to handle Civil Service affairs on a day to day basis.
Mr. Morris moved to authorize the City Manager to hire a temporary clerk to
administer the Civil Service office. Motion seconded by Dr. Perez and
carried unanimously.
4. The Board reviewed the following Employee Administrative Reports:
FOWLER, James C., Laborer I, Util /Sewer - suspension (1 day w/o pay)
WALKER, Ulysses, Equip Opr II, PW /Refuse - reprimand
ANDERSON, James C., Lab I, PW /Shop - suspension ( 4 day w/o pay)
WILLIAMS, James E., Lab I, PW /Streets - suspension (1 day w/o pay)
HENRY, Antonio, Lab I, Rec /Parks - reprimand
After review of the above listed Employee Administrative Reports, the Board
directed they be filed.
MINUTES OF REGULAR MEETING
October 9, ,1980
MEMBERS PRESENT: Chairman, Merle Warner
Member Donald Jones
Member Dr. Luis Perez
Member Dr. John Darby
MEMBER ABSENT: Robert Morris
OTHERS PRESENT: Asst. to City Mgr. Steve Harriett
Personnel Office Francie Wynalda
Board Secretary Maggie Mikell
Rosa Rotundo, Finance Dept.
Willard Sessions, PW /Shop
Rick Holloway, Engineering
Gary Winn, Bldg., Codes, & Zoning
Charles Miller, PW /Streets
Mildred Carver, Finance Dept.
Howard Killen, Util /Admin.
Lloyd Wall, Plants Div.
Milton Smith, Sewer Div.
Renee Hughes, Recn. Div.
Chairman Warner called the meeting to order, Thursday, October 9, 1980
ad 8:05PM. The meeting was held in the City Manager's Conference Room,
Sanford City Hall. A quorum was present when the meeting was called to order.
OLD BUSINESS:
1. Mr. Jones called foe the reading of the minutes of the regular meeting of
the Civil Service Board of Thursday, September 4, 1980.
Dr. Darby moved that the reading of the minutes of the regular meeting of the
Civil Service Board of Thursday, September 4, 1980 be waived and that the
minutes be approved and accepted as mailed. The motion was seconded by Mr.
Warner and carried unanimously.
NEW BUSINESS:
1. Mr. Jones was designated as the Acting Chairman of the Board for the
October 9, 180 meeting by Chairman Warner.
2. Discussion was held in reference to a possible changeover for the Civil
Service Board to a Personnel Board.
Mr. Jones asked that temployees present who were representing individual
divisions in the City give their names and departments to Maggie to be made
a matter of record of the meeting. Those employees present are listed
earlier in the minutes of this meeting.
Mr. Jones then opened the meeting by asking for employees' input into the
possible change from Civil Service Board to a Personnel Board.
Rick Holloway of Engineering opened the meeting by asking what the _current
status of the changeover was. Mr. Jones replied that at the previous
Board meeting, Mr. Bob Morris was to have reviewed the changeover and
prepared a deposition for the Board to review as to what he thought the
change would entail. Mr. Jones indicated that since Mr. Morris was absent
this evening, he was not sure where the situation stood.
Mr. Jones noted that the discussion in general during that last meeting
was fairly well accepted by the members of the Civil Service Board and they
felt that they should go ahead with the changeover plans. Rick Holloway
requested a comparison between the old system and the proposed changes.
He wanted to know if it had been prepared. Mr. Holloway asked the Personnel
Officer if she was familiar with any document which may have been distributed
to the employees. Miss Wynalda, the Personnel Officer, indicated that Mr. Morris
was to have prepared this comparison and to her knowledge it had not yet been
done.
Miss Wynalda then asked the Board to request that the staff office in
conjunction with Bob Morris, go ahead and prepare a document for distribution
to the employees for their reivew so that it could be discussed at the next
Board meeting; or for the Board to provide some direction as to how to
proceed with the changeover. ( �` ( `'U,
Mr. Jones then asked for the Board's discussion on this matter. Dr. Darby
responded by saying "we can't proceed very well until we get this report
from Morris outlining the differences I don't suppose'.' Miss Wynalda responded
by saying she would Iike to get together with Bob Morris and write something
up so that there will be an item for discussion for the November meeting.
Dr. Darby said he could not very well make a motion to order Bob Morris to get
to work. He is aware of the fact that we are waiting on it, and he would
hesitate to make a motion to that :effect. Mrs. Rotundo said her employees
would like a chance to study the comparison. That they are still wondering
if the Board wouldn't allow the employees to have a straw vote ballot and
to tell the Board how they feel about a change? Dr. Darby said there would
be no straw vote, but maybe a secret ballot. Dr. Darby indicated that the
would contact Morris personally and tell him that this document is needed,
but that he would hesitate to make a motion trying to set a deadline on
Morris' review of the document.
Mr. Jones asked Mr. Warner if there would be any problem in letting the staff
office go ahead and get with Bob Morris to work out something for the next
meeting.
Mr. Warner indicated he sees no problem with Morris preparing the document,
but that he did not think it was fair to throw this responsibility on an
individual Board member who was not being paid for performing this service or
force him to act in that capacity. Warner indicated that we had a City
attorney and others capable to prepare this instrumgnt that we are speaking
of and to bring it before the Civil Service Board and then Morris could point
out the comparisons, etc. Mr. Warner said he has been hesitant in asking
Morris to do something of this nature because the Board could not employ him
as an attorney.
Dr. Darby said there are a number of impartial experts through out the country
who have both types of personnel management; that is, one with a personnel
board and one with a civil service board and this is a decision that the City
and the Board shall make; that the Board should not be restricted to the
opinions of, or the recommendations of the City of Sanford; that Darby would
like to see a report from a city comparable in size that has a civil service
board setup and list their version of the differences between a civil service
board system and a personnel board system. Darby said he was willint to go
along with Morris' report, but that he feels that the Board should not impose
upon Bob to the extent that he have this ready by the November meeting.
Mr. Warner also suggested that the staff office go ahead and prepare the
document the way that the City would like to have it and allow the Board to
have a copy of this for their review and discussion. He said it would have
to be something that the City Commission would have to approve as well as the
Civil Service Board. The individual employees must also approve of it. It is
going to have to ebe equal and impartial just as it is already set up, not only
for the employees, but the City Commission, the administration, the Board and
also must be considerate of the citizens of Sanford, whom we all work for.
The present Civil Service Board reflects this and it would be wonderful
if we could carry the same rules and regulations which we all know work and
just change the name, Warner said.
Employee Holloway indicated that he was not objecting to the changes but he would
like to know in his own mind what the changes would be and that he too did
not think it would be fair to push Mr. Morris because he was in a volunteer
position and he has been voted in onto the Board by the employees. Holloway
said that the employees are anxious to see what the end results will be as
far as taking what we have now and adopting it. And make changes if there is
something better.
Mr. Warner wants to see the Civil Service Rules and Regulations adopted with
only a name change to Personnel Board. He would like to see the Personnel
Rules and Regulations dovetailed in with the Civil Service Board Rules and
Regulations in making the changeover.
Mr. Jones asked if department heads had copies of the proposed changes.
Miss Wynalda responded that only the Board had these copies and that they
were only the first drafts.
Mr. Jones asked Mrs. Rotundo to get with her employees and come up with
some questions that she might have regarding the proposed changes. She said
that she had brought these items up at the previous meetings of the Board,
but that her employees want to see the comparison in writing before anything
is finalized. She indicated that she would request previous Board member
Mack Cleveland to review the suggested changes and pass this information
on to Robert Morris. Mr. Jones indicated that we could not proceed further
with the meeting until we get input from Morris, and possibly more questions
from the employees and then a comparison between the two plans.
Dr. Darby said the key to the whole thing lies in one point and that is,
"will the Personnel Board be independent as much as it was as a Civil
Service Board ". That in his mind, this is the issue in the changeover. He
said if Robert Morris can determine that the City employees have just as much
rights, and that the Personnel Board has just as much authority to tell the
City to put employees back to work, then this is the key question. Is
the Personnel Board going to be able to do this? The Civil Service Board can.
Mrs. Rotundo indicated the Civil Service Board was an act of legislature and
asked if the Civil Service Ac-t would be disbanded? Dr. Darby answered yes.
Dr. Perez asked how this personnel system works in other cities? Dr. Darby
said that he would like to see how this was set up in other cities too.
How the personnel board operates, their powers and areas of responsibliities
were the main concerns of the Board. Perez also wanted to know what the Board
would be trading if they went to a Personnel Board. Warner indicated that �)(
with the Civil Service Act, the Board's decisions are final and the only
appeal was to the Courts. !�
Warner said that the felt the Civil Service Board was very powerful and he did
not want to see the Board loose its powers. Mrs. Rotundo suggested that in
reviewing other personnel boards, it would be wise to also review the City
Charters. Jones asked the Personnel Officer if she was aware of any cities
who were undergoing this change. She indicated that research could be done
to find out, and this information could be provided to the Board tat the
next meeting. Dr. Darby suggested that it would be best to find a Civil
Service Board who has recently changed to a Personnel Board System.
There being no further discussion by the employees of the proposed changeover,
the Board proceded to continue the meeting on item two of the agenda.
2. Item 2 on the agenda was for the Board to approve the new hire and transfer
of Maggie Mickell as Civil Service Board Secretary. Mr. Jones asked Miss Mikell
to briefly discuss her background and education. She presented this information
to the Board. Dr. Perez made a motion that Miss Mikell be approved and it
was seconded by Dr. Darby. The Board unanimously approved.
3. The Board reviewed the following Employee Administrative Reports:
CHAPLIN, James Lee, Maint. Worker I, Util /Sewer - suspension (1'day w/o pay)
ROBINSON, Robert, Recn. Supvr., Recn. Div. - Reprimand
ANDERSON, James, Maint. Worker I, PW /Shop - suspension (1 day w/o pay)
MINUTES OF REGULAR MEETING
NOVEMBER 6, 1980
MEMBERS PRESENT: Chairman, Merle Warner
Member, Dr. Darby
Member, Mr. Morris
MEMBERS ABSENT: Mr. Jones and Dr. Perez
OTHERS PRESENT: City Manager, W. E. Knowles
Asst. to City Mrg.,S. Harriett
Personnel Officer, F. Wynalda
Board Secy., M. Mikell
Richard Evans, Fire Dept.
D. Johnson, Maint.
DEPT. REPS.
NOT PRESENT: W.
J.
C.
P.
G.
R.
Sessions, Shop
Poovey, Fire
Collier, Parks
Tucker, Fire
Winn, Bldg.
Neel, Fire
J. Jernigan, Recn. & Parks
C. Miller, Streets
R. Rotundo, Finance
M. Carver, Finance
L. Monti, Police
R. Holloway, Engineering
R. Myers, Maint
L. Wall, Plants
F. Hilton, Water
M. Smith, Sewer
U. Walker, Refuse
H. Killen, Ut. Adm /Finance
Chairman Warner called the meeting to order, Thursday, November 6, 1980
at 8:00 P. M. The meeting was held in the City Manager's Conference Room,
Sanford City Hall. A quorum was present when the meeting was called to order.
OLD BUSINESS:
1. Chairman Warner called for a reading of the minutes of the
regular meeting of the Civil Service Board of Thursday, October 9, 1980.
Mr. Morris moved that the reading of the minutes of the regular
meeting of the Civil Service Board of Thursday, October 9, 1980 be
accepted as mailed. The motion was seconded by Dr. Darby and carried
unanimously.
NEW BUSINESS:
1. A discussion was held in reference to a possible changeover
Minutes of regular meeting, November 6, 1980 con't.
from a Civil Service Board to a Personnel Board.
Chairman Warner asked Mr. Knowles if any progress had been
made since the last meeting re: the packet made by the staff
office of the revised Civil Service Board "Personnel Rules and
Regulations ".
Mr. Knowles responded that there is an enactment clause in
the City Charter allowing for a Personnel Board. And secondly that
the Board had requested a draft of the changes in the Civil Service
Rules and Regulations which basically involved changing the words
Civil Service Board Rules and Regulations to "Personnel Rules and
Regulations ". At the same time, rules were revised to comply with
State Statutes. And that this was the only packet /draft which had
been prepared.
Chairman Warner asked Mr. Knowles if the personnel rules and
regulations were broad enough to give the Board and employees the
same protections and rights they now possess?
Knowles responded that the changes were simply a duplication
of the Civil Service Rules changed to Personnel Rules. That the
staff just changed the wording to "Personnel Rules ".
Mr. Morris suggested that before Board adoption, the City
Attorney review the changes as presented in the draft made by the
Staff Office so that the changes do not conflict with State Law.
Mr. Knowles pointed out that just recently the City Attorney
was appointed to a Judgeship and this might slow the review process.
Knowles indicated that he would press Mr. Mize for an opinion before
he takes office.
Dr. Darby asked for more discussion. Rosa Rotundo brought up
the fact that at the last meeting the Board discussed the possibility
of Attorney Mack Cleveland reviewing the new regulations. She called
him and he responded in the affirmative.
Mr. Morris felt it would be more appropriate for the City
Attorney to review because of his association with the City. Morris
said while he had reviewed the changes and felt they were appropriate,
he would not want the Board to adopt them on his opinion alone. If
the Board decided to retain an attorney, it needed to be someone with
expertise in City and State law. Morris said the Board doesn't
want any lawsuits and wants to do things right the first time. Jim
Jernigan mentioned that Cleveland was helpful in writing the original
Civil Service law and is - familiar with the City, has been for many
years, and should possess the necessary expertise.
-2-
Minutes of regular meeting, November 6, 1980 con't.
Mr. Morris indicated if the Board did not.use Vernon, it
should consider lawyers who had handled cases and lawsuits in Cities
who had similar problems. Possibly someone who had represented
Jacksonville or Tallahassee.
Steve Harriett indicated that the attorneys from Jacksonville
and Tallahassee were probably on their legal staff and not available
for outside clients.
Dr. Darby asked if there was a motion on the floor. Mr. Morris
responded that the motion was to ask Vernon Mize to review the
Personnel Rules and Regulations as submitted by the Personnel Officer
and render the Board an opinion as to whether he believes them to
be legal; and would meet the State Statues and be a backbone for
a set of rules they could adopt.
Dr. Darby seconded the motion. As to discussion, Morris said
he was not suggesting that the Board adopt the rules prepared by
Francie. However, he was suggesting that the Board have someone
other than themselves look at the rules and the packet Francie pre-
pared and each one of the Board has read, and to get an outside
opinion of someone who has had expertise in negotiations with the
Federal and State laws to get an independent opinion.
Dr. Darby then stated that this has nothing whatsover to do
with the difference between the Civil Service Board and the Personnel
Board. That is the legality of the wording only. Mr. Morris replied
that this was correct. Chairman Warner agreed.
Rick Holloway asked if Mr. Morris had reviewed the recommended
changes as was discussed at last Board meeting. Mr. Morris responded
that he had read the package and looking at it, again, suggested
utilizing the City Attorney's opinion. However, Morris said that in
his opinion, the package looks good, but let's get an experts opinion.
Holloway expressed dismay at the changes being prolonged for
such a lengthy period, that the employees are interested in the
results. Chairman Warner replied that he had the same feelings and
asked the City Manager to please try to get Mr. Mize's opinion as
soon as possible.
Dr. Darby asked Mr. Knowles if it is possible for Vernon to do
this in a timely manner with all of the other City business he has
to wrap up before he takes his new office.
Mr. Knowles said the transition period is forecast from 5 to
6 weeks to take care of their private business.
Rosa asked if there was any reason Mack Cleveland could not
see this document. The Board members responded "no ". She asked if
the document was ready for review. Mr. Knowles responded that it has
been in the hands of the Civil Service Board for the last 22 months,
since August. All
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Minutes of regular meeting, November 6, 1980 con't.
Chairman Warner reiterated that the Board simply wants some-
one to review it to see that what's been done is legal. Morris
again recommended Vernon's review. Chairman Warner stated the Board
did not want anyone to look at the proposed changes until they had
a legal opinion.
Mr. Knowles suggested that the Board could allow employees
to look at it, the changes, and for them to submit their remarks to
the Board. However, Board preferred to hold pending legal review.
Morris suggested giving a copy to the president of the Seminole
Bar Association and ask him to submit it to any attorney he deemed
who would have expertise in this area and give the Board an opinion
as a public service to the Civil Service Board. However, he feels
that there are very few attorneys in Seminole County familiar with
municipal law. And, the Board does not have funds to pay these fees.
The motion to have Vernon Mize review the proposed changes was
carried unanimously.
2. Chairman Warner asked Mr. Knowles to present his questions
to the Board re: the retirement of Fire Chief Harriett and the
Board's certification of applicants to be placed on the eligibility
list to replace the Chief.
Mr. Knowles asked the Board to review the Civil Service law
as passed by the State in Rule 20, Subparagraph I, that it exempts
the Chief's position for taking competitive examinations. Yet Civil
Service Rule 20, subparagraph 2 states the Chief shall be selected
from a list of eligibles furnished by the Civil Service Board and
the list for a vacancy of a chief will be by exam of employees from
within the department. These are two conflicting paragraphs in the
local rules.
It appears that the State law would prevail and it would be
from the next lower grade (assistant Fire Chief) if the City Commission
deems that applicant as a qualified employee.
Mr. Morris said the Board would have to act by State law.
Dr. Darby asked if the City were under any Federal EEO hiring
requirements. Mr. Knowles replied that the predetermination settle-
ment agreement had expired. However, that the City would still abide
by the law in its hiring decisions.
Mr. Morris read and interpreted the Civil Service law, and stated
that the State law would not require an exam, and that because the
employee in the next lower grade was qualified, he should be certified.
-4-
. Minutes of regular meeting, November 6, 1980 con't.
Dr. Darby moved that the Board waive any examination and certify
the Assistant Fire Chief as qualified. It was seconded by Mr. Morris.
Motion carried unanimously.
Richard Evans asked for an interpretation as to what was meant
by the next lower grade. Mr. Knowles responded by saying it would
be the next lower rank.
3. The Board reviewed the following Employee Administrative
Reports:
Henry, Antonio; Maint. Worker I, Parks - Susp. (1 day w /opay)
Robinson, Robert; Rec. Supvr., Rec. - Written reprimand
Mason, Jerry Lee; Maint. Worker I, Util /Sewer - Susp. (1 day w /opay)
Myers, David; Custodian, Rec - counseled & written reprimand
After a review of the above reports, the Board directed they
be filed.
4. The Board reviewed Employee Probationary and /or Annual
Evaluation Reports with subsequent merit increases.
Howell, Fred; Plant Opr. Trainee, Plts - Probationary w /increase.
Keith, Aaron; Police Officer, Police - Annual w /increase.
Robinson, Fred; Maint. Worker I - Annual w /increase.
Nobles, James; Communication Opr., Police - Annual w /increase.
Hickson, Tom; Fire Lt., Fire - Annual w /increase.
Ansley, David; Police Officer, Police - Annual w /increase.
Young, Margo; Police Officer, Police - Annual w /increase.
Johnson, Harold; Firefighter, Fire - Annual w /increase.
Killen, Howard; Lic. Official /cus. ser. supvr. /Fin /Util- Special
After a review of the above listed annual and probationary
reports, the Board directed they be filed.
5. The Board reviewed the Employee Annual Evaluations in "F"
Grade:
Glivens, John
Williams, Frank
Smith, Harry
Turman, Warren
Davis, Robert
Greaves, Jack
Thomason, Jerry
Johnson, Denver
Johnson, Clarence
Hall, James
Pharis, Gene
Dillard, Joe
Bernosky, Tom
Bernosky, Robert
Whitmire, Dennis
Picklesimer, Thurman
Sjoblom, Otis
Crews, Steve
Maint. Worker I
Parks
Maint. Worker II
Parks
Rec. Supt.
Rec.
Cus. Lead Worker
Rec.
Meter Reader
Util /Water
Plant Opr.
Util /Plants
Hgavy Equip. Opr.
P /W/ Streets
Trades Worker
P /W/ Maint.
Custodian
P /W/ Maint.
Equip. Opr I
P /W/ Streets
Police Sgt.
Police
Police Sgt.
Police
Police Officer
Police
Police Officer
Police
Police Officer
Police
Firefighter
Fire
Firefighter
Fire
Firefighter
Fire
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Evall