301-CPH-17-92 Beautification Project
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EXHIBIT A
WORK ORDER FORM
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Work Order Number: 101
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CITY OF SANFORD, FLORIDA
Master Agreement/Contract Number: Q111306.116ROO
Dated: Nov 16. 2006
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Contract/Project Title: 17 -92 Beautification Proiect
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Solicitation No:
N/A
Sanford Project No: PG 0901
Purchase Order No:
Consultant/Contractor: CPH Enaineers
Consultant/Contractor's Business Address, Phone Number, Fax Number and E-mail address:
500 W. Fulton Street PO Box 2808: Sanford. FL 32772-2808
ATTACHMENTS TO THIS WORK ORDER: METHOD OF COMPENSATION:
[] DRAWINGS/PLANS/SPECIFICATIONS [X] FIXED FEE BASIS
[X] SCOPE OF SERVICES [X] TIME BASIS - NOT-TO- EXCEED AMOUNT
[] SPECIAL CONDITIONS [X] TIME BASIS - LIMITATION OF FUNDS
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TIME FOR COMPLETION: The services to be provided by the CONSULTANT/CONTRACTOR shall
commence upon execution of this Work Order by the parties and shall be completed within the time frame of
days of the effective date of this Work Order. Failure to meet the stated completion time
requirement may be grounds for termination for default.
Work Order Amount: Thirty-four thousand dollars
Dollars ($ 34.000.00
)
/N WITNESS WHEREOF, the parties hereto have made and executed this Work Order on the respective dates
under each signature: the CITY through its City Commssion taking action on the _ day of ,
, and the CONSUL TANT/CONTRACTOR by and through its duly authorized corporate officer having the full
an~ complete authority to execute same.
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Corporate Secretary or Witness
CONSULTANT/CONTRACTOR:
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Corporate President ~ Q>li cJ
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et Dougherty, City Clerk~
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For the use and reliance of the City of
Sanford only. Approved as to form
and legal sufficiency.
Date:
Linda Kuhn, M or
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/s/ William L. Colbert
William L. Colbert, City Attorney
WORK ORDER
TERMS AND CONDITIONS
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EXHIBIT "A"(page 2)
Execution of this Work Order by the CITY shall serve as authorization for the CONSULTANT/CONTRACTOR to
provide goods and/or services for the above project as set out in the Scope of Services which is attached as Exhibit "A," to
that certain Agreement cited on the face of this Work Order which is incorporated herein by reference as if it had been set
out in its entirety and as further delineated in the specifications, conditions and requirements stated in the listed
documents which are attached hereto and made a part hereof. The CONSULTANT/CONTRACTOR shall provide said r
goods and/or services pursuant to this Work Order, its attachments and the above-referenced Agreement. If this Work
Order conflicts with said Agreement, the Agreement shall prevail.
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TERM: This work order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein.
METHOD OF COMPENSA TION:
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT/CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all-inclusive Firm Fixed Price binding the
CONSULTANT/CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT/CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not-to-Exceed Amount, then the CONSULTANT/CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT/CONTRACTOR authorized to incur expenses exceeding the Not-To-Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT/CONTRACTOR's compensation shall be based on
the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement.
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT/CONTRACTOR shall advise the CITY whenever the CONSULTANT/CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80%) of the Limitation of
Funds amount. The CONSULTANT/CONTRACTOR's compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
The CITY shall make payment to the CONSULTANT/CONTRACTOR in strict accordance with the payment terms
of the above-referenced Agreement.
It is expressly understood by the CONSULTANT/CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT/CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT/CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT/CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT/CONTRACTOR at the completion of that action.
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.
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SCOPE OF SERVICES
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The City of Sanford
17-92 Beautification Proiect
(Park Street to Airport Drive)
Landscape, Hardscape, Electrical Services and Permitting Services
BASIC SERVICES OF THE CONSULTANT
1.1 The CONSULTANT agrees to perform professional Landscape Design services
in connection with the project as hereinafter stated.
1.2 The CONSULTANT will serve as the CITY's professional Landscape
Architectural representative in those phases of the project to which this Scope
of Services applies, and will give consultation and advice to the CITY during the
performance of his services.
1.3 The purpose of the project is to provide landscape/hardscape design, electrical
engineering services, coordination with FDOT and permitting for the
beautification project of U.S. Highway 17-92 from Park Drive South to Airport
Drive. The scope of work specifically addresses landscaping of the medians,
decorative stamped concrete treatment of the median noses, and the
replacement of the existing lighting with new decorative light poles and fixtures
in the median of U.S. Highway 17-92 between Park Street to Airport Drive
(approximately 1 mile).
1.4 The CONSULTANT will coordinate with FDOT to ensure to the greatest extent
practical that this work correlates with the scheduled re-pavement of U.S. Highway 17-
92.
2.1 Task 1 - Landscape and Hardscape
2.1.1 Conceptual Site Plan Phase
The CONSULTANT will use an ACAD base file provided by the CITY in order to
prepare a conceptual site plan and one typical sketch for presentation to the City staff
andlor Council as necessary. The plan and sketch will be colored renderings that will
depict conceptual layout of the plant material and hardscape design for the median
treatments and the location ofthe proposed decorative light fixtures.
2.1.2 Preliminary Landscape/Hardscape Plan
Upon approval of the conceptual plan by the City, the CONSULTANT will prepare a
preliminary landscape plan. The preliminary landscape plan will be designed in
compliance with the City of Sanford and Seminole County CRA's design criteria. The
plan will be drawn to scale over the base provided by the City and will indicate design
intent, but not be at the construction document level. Plant types will be identified but
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not plant quantities or descriptions. Work will include an estimate of probable cost.
The preliminary plan will include the conceptual configuration and locations of the
specialty pavement, i.e. decorative stamped concrete.
2.1.3 Final Landscape/Hardscape Plan
Upon Owner's approval of the preliminary landscape plan, and authorization to
proceed, the CONSULTANT will prepare a Final Landscape Plan that will be
responsive to review comments from Owner's and Local Jurisdiction. This drawing
will be a construction document and include a plant list with plant names, quantity and
description, planting details, stamped pavement details and general notes regarding
implementation requirements. Work will include an estimate of probable cost.
2.1.4 Not Included
· Irrigation design
. More than 3 revisions to the plan per City, County and/or FDOT comments
· Signage design and locations
· As-Built Drawings
· Construction Administration
· Site visits and inspections
· Surveying services
2.2 Task 2 Electrical Design Services
2.2.1 Electrical Engineering Design:
The CONSULTANT will hire Clear Engineering as the electrical engineering
sub consultant to provide design services for lighting. The design will comply with
FDOT Standards and City Standards for power circuiting to the median lighting.
Design will include power circuiting to roadway lighting with provision for
receptacles in base of poles of Holiday lighting, which will require metered electrical
services and panels.
2.2.2 Electrical specifications will be provided on the drawings.
2.2.3 Up to three design review meetings as needed with Design Team, City of Sanford and
FDOT for electrical and lighting.
2.2.4 Shop drawing review included in basic services.
2.2.5 Not Included:
· More than 3 design review meetings as listed above.
· Site visits/inspections
. Responses to contractor's request for value engineering and/or substitutions.
2.3 Task 3: FDOT Permitting and City of Sanford and Seminole County CRA Revie
2.3.1 The CONSULTANT will upon receipt of the City's approval of the respective plans
listed above, the CONSULTANT will prepare the permit applications and support data,
as applicable, for all applicable regulatory agencies, including:
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· FDOT Special Use Permit
· City of Sanford
· Seminole County CRA
2.3.2 The CONSULTANT will include on the construction plans Traffic Control plan details
using current FDOT indexes. Traffic control general notes and or specifications will
also be prepared and included in the construction documents.
2.3.3 The CONSULTANT will coordinate the processing of the applications through the
regulatory agencies, including attendance at a limited number of meetings with the
agencies that may be necessary to receive the approval. Within this service are up to
two (2) meetings or conference calls with each of the regulatory agencies, one (1)
submittal of the applications and supporting documents, and two (2) responses to
agency comments. In order to minimize travel, meetings with multiple agencies will be
scheduled, when possible. Meetings required beyond these will be handled as
additional service, and billed in accordance with our Standard Hourly Rates.
2.3.4 The CONSULTANT will prepare an Opinion of Probable Construction Cost (OPCC)
and Project Manual consisting of Technical Specifications and front end bidding
documents, and will submit the OPCC and Project Manual to the City for review. The
CONSULTANT will make changes to the Project Manual as a result of City review
comments.
2.4 Task 4: Bidding and Award Phase Services
2.4.1 The CONSULTANT will provide bidding services consisting of preparation of the Bid
Advertisement, distribution of bidding documents, answering bidder questions, and
preparing addenda.
2.4.2 The CONSULTANT will provide award phase services including preparation of the bid
tabulation, contacting low bidder references, reviewing bidder provided bonds and
insurance certificates, preparing contract award recommendation to CITY, preparing
contracts and Notice to Proceed documents for CITY execution.
PAYMENT
3.1 Compensation paid to the CONSULTANT for the services described herein shall be a
lump sum fee of $34,000. The lump sum fee for the scope of services described herein
does not include direct reimbursement for out-of-pocket expenses. Time and expense
to attend meetings and to provide construction administration services over and above
the allotted will be billed hourly in accordance with the Standard Classification Billing
rates as shown in Exhibit "A" & "B" (attached), plus reimbursable expenses such as
travel, long distance phone calls, prints, and copies. Reimbursable expenses will be
paid for at actual cost thereof, without increase.
FINAL DELlVERABLES
4.1 CPH shall submit to the City a signed and sealed printed original and electronic copy
in Auto Cad 2008 or 2004 of the Final Construction Documents. Technical
Specifications will be prepared in Word 2003 Microsoft.