1258-RMPK (2)EXHIBIT A
WORK ORDER FORM
.1
�w
Work Order Number: 61705 -1
CITY OF SANFORD, FLORIDA x„
r , °a
Master Agreement/Contract Number: E020909.1481101 Date: 07.22.09
rk .. y
M0
Contract/Project Title: Grant Management
Solicitation No: Sanford Project No: Purchase Order No:
Consultant/Contractor: RMPK Funding
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail address:
1016 Clemons Strret, Suite 406 Jupiter, FI 33477
ATTACHMENTS TO THIS WORK ORDER: METHOD OF COMPENSATION:
[ ] DRAWINGS /PLANS /SPECIFICATIONS [ ] FIXED FEE BASIS
[ ] SCOPE OF SERVICES [ ] TIME BASIS - NOT -TO- EXCEED AMOUNT
[ ] SPECIAL CONDITIONS [ ] TIME BASIS - LIMITATION OF FUNDS
[ X ] ERROR ON PURCHASE ORDER
TIME FOR COMPLETION: The services to be provided by the CONSULTANT /CONTRACTOR shall
commence upon execution of this Work Order by the parties and shall be completed within the time frame of
days of the effective date of this Work Order. Failure to meet the stated completion time
requirement may be grounds for termination for default.
Work Order Amount: $5,000.00 Dollars ($ 13,500.00 )
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order on the respective dates
under each signature: the CITY through its City Commssion taking action on the day of
, and the CONSULTANT /CONTRACTOR by and through its duly authorized corporate officer having the full
and complete authority to execute same.
ATTEST:
C �. ;
By:
Corporate Secreta or (tness
E
net Dougherty, City CI
For the use and reliance of the City of
Sanford only. Approved as to form
and legal sufficiency.
/s/ J)V "M Y fir,&
William L. Colbert, City Attorney
CITY OF NFORD
Linda Kuhn, ayor
Date:
EXHIBIT "A" (page 2)
Date: ���
WORK ORDER
TERMS AND CONDITIONS_
Execution of this Work Order by the CITY shall serve as authorization for the CONSULTANT /CONTRACTOR tort.,
provide goods and /or services for the above project as set out in the Scope of Services which is attached as Exhibit "A," tot;
that certain Agreement cited on the face of this Work Order which is incorporated herein by reference as if it had been setrn.
out in its entirety and as further delineated in the specifications, conditions and requirements stated in the listedI
documents which are attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said'
goods and /or services pursuant to this Work Order, its attachments and the above - referenced Agreement. If this Wort/
Order conflicts with said Agreement, the Agreement shall prevail.
TERM: This work order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein.
METHOD OF COMPENSATION:
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all- inclusive Firm Fixed Price binding the
CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not -To- Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT /CONTRACTOR's compensation shall be based on
the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement.
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of
Funds amount. The CONS U LTANT/CO NTRACTO R's compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms
of the above - referenced Agreement.
It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action.
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.
PUBLIC WORKS DEPARTMENT
PARKS & GROUNDS OPERATIONS
MEMORANDUM
TO: Bill Smith
FROM: Carol Stolaski, Adm. Specialist
DA TE: July 22, 2009
RE: Increase Purchase Order # 031526
Please increase PO 031526 in the amount of $5,000 to cover 3` and 4 quarter funds.
Invoice # 1903 dated 2.27.09 in the amount of $3,500 for a grant application for
Coastline Park was paid from this PO, which then depleted funds in this PO.
Attached is a budget transfer for $3,500 to move funds from 00 1.4048.572.3 1.00,
Professional Services, to the 34.00; Other Contractual Services. The new P.O. total
will be $13,500.
►V
64 �� ?-lo
0 Ory
DATE: 01/22/09
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 10391
TO:
RMPK FUNDING
1016 CLEMONS ST, STE 406
JUPITER, FL 33477
SHIP TO:
PO NUMBER 031526
CHANGE #: 4
DATE CHG: 01/23/09
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
CITY OF SANFORD
300 N. PARK AVENUE
PARKS DEPARTMENT
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION _
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
10/01/09
NET /30
61705
ACCOUNT NO.: 001-4048-572.34-00 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
*
* CHANGE ORDER
*
*** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
CLOSE P.O. PER DEPT
1
FOR PROFESSIONAL SERVICES TO BE
8500.00
EA
1.00
8500.00
RENDERED IN
CONNECTION WITH THE GRANT
MANAGEMENT FOR ALL
GRANTS OBTAINED BY RMPK FUNDING
FOR THE TERM OF
ONE YEAR... Master contract on
file
2
FOR PROFESSIONAL SERVICES TO BE
5000.00
EA
1.00
5000.00
RENDERED IN
SUB
TOTAL
13500.00
TOT
IL
13500.00
REMARKS:
work order no 1 Grant Application ior
Land and
Water Conservation Fund Program Coastline
Park
Trailhead /Park rehab project....
Per T. George increase to $13,500
APPROVED BY:
PURCHASING AGENT
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681 C -8
APPROVED BY:
CITY MANAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING