1286-FEMA Fire Sta #38STATE OF FLORIDA
DIVISION OF EMERGENCY MANAGEMENT r=l
c r
CHARLIE CRIST RUBEN D. ALMAGUER
Governor Interim Director
September 14, 2009
Mr. Gerald Ransom
Fire Chief
City of Sanford
1301 French Avenue
Sanford, Florida 32771
Re: FEMA Project Number 1561 -75 -R
City of Sanford, Fire Station #38, Wind Retrofit Project
Dear Mr. Ransom:
Enclosed is the executed Hazard Mitigation Grant Program contract modification number (1)
(DEM No. 08HM- 3G- 06 -69 -02 -014) between the City of Sanford and the Division of Emergency
Management. Additional assistance is available regarding your Project on the Florida Division of
Emergency Management Website: htti):// www. floridadisaster .org /Mitigation[Hazard /index.htm
Please reference the heading: "Grant Management Tools Listed Below" which contains sample
documents that will provide guidance for completing requests for reimbursement, reporting requirements
and supporting documents containing important points, and subgrantee close -out checklists.
Please forward all Requests for Reimbursement (Attachment D) to the Division of Emergency
Management at the following address:
Velma Ellis, Project Manager
Division of Emergency Management
Florida Recovery Office
36 Skyline Drive
Lake Mary, Florida 32746 -6201
If you have any specific questions regarding the contract or the Request for Reimbursement form,
please call Velma Ellis at (407) 268 -8630.
Respectfully,
Miles E. Anderson, State Hazard Mitigation Officer
Bureau of Recovery and Mitigation
Mitigation Section
MEA:km/a
Enclosures
FLORIDA RECOVERY OFFICE • DIVISION HEADQUARTERS • STATE LOGISTICS RESPONSE CENTER
36 Skyline Drive 2555 Shumard Oak Boulevard 2702 Directors Row
Lake Mary, FL 32746 -6201 Tallahassee, FL 32399 -2100 Orlando, FL 32809 -5631
Tel: 850- 413 -9969 ° Fax: 850 - 488 -1016
www.FloridaDisaster.oro
Agreement Number: 08HM -30 -06-69 -02-014
Project Number: 1561 -75 -R
MODIFICATION TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
THE CITY OF SANFORD
This Modification Number One is made and entered into by and between the State of
Florida, Division of Emergency Management ( "the Division "), and The City of Sanford ( "the
Recipient ") to modify DEM Contract Number 08HM- 300 -06 -69 -02 -014, dated July 31, 2007( "the
Agreement ").
WHEREAS, the Division and the Recipient desire to modify the Agreement.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained
herein, the parties agree as follows:
1. The Agreement is amended to increase the maximum amount payable under the
Agreement to Nine Thousand Three Hundred Forty Dollars ($9,340.00).
2. The Budget Attachment A to the Agreement, are hereby modified as set forth in
Revised Attachment A to this Modification, a copy of which is attached hereto and
incorporated herein by reference.
3. All provisions of the Agreement being modified and any attachments in conflict with
this Modification shall be and are hereby changed to conform with this Modification,
effective on the date of execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are
to be performed at the level specified in the Agreement.
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the
dates set out below.
RECIPIENT: THE CITY OF SANFORD
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Date: ------ aj-214------------ - - - - --
DIVISION OF EMERGENCY
MANAGEMENT
By
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Ruben D. Almaguer, Interim Director
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Attachment A
Budget and Scope of Work
As a Hazard Mitigation Grant Program project, the Recipient, the City of Sanford, will wind retrofit the Fire
Station #38 Building located at 1300 Central Park Drive, Sanford, Florida 34471, by purchasing and
installing six (6) bay doors. If deemed necessary, wind protection will be provided on any other openings
such as skylights, vents, louvers and exhaust fans. All installations will be done in strict compliance with
the Florida Building Code or Miami -Dade Specifications. All materials will be certified to meet the wind
and impact standards for wind up to 110 mph. The local municipal or county building department will
inspect and certify installation according to the manufacture specification.
This is FEMA project 1561 -75 -R, funded under 1561- DR -FL.
The Period of Performance for this project ends on January 16, 2010.
Schedule of Work
State Contract Process:
Bid Process:
Removal of Existing Bay Doors
Installation of New Bay Doors:
Potential Disaster Delays:
State Final Inspection:
State Closeout:
Total Period Performance:
Line Item Budget"
Subcontract for materials and
installation of shutters:
Sub - total:
Administrative Cost:
Total:
6 Months
3 Months
4 Months
5 Months
6 Months
6 Months
6 Months
36 Months
Project Cost Federal Share Local Share
$11,975.00
$8,981.00
$2,994.00
$11,975.00
$8,981.00
$2,994.00
$ 0.00
359.00
0.00
$11,975.00
$9,340.00
$2,994.00
" Any line item amount in this Budget may be increased or decreased 10% or less without an amendment
to this Agreement being required, so long as the overall amount of the funds obligated under this
Agreement is not increased.
Funding Summary
Federal Share: $ 8,981.00 (75 %)
Local Share: $ 2,994.00 (25 %)
Total Project Cost: $11,975.00 (100 %)
Recipient Administrative Allowance up to $359.00.
The materials and work funded pursuant to this Subgrant Agreement are intended to decrease the
vulnerability of the building to property losses and are specifically not intended to provide for the safety of
inhabitants before, during or after a natural man made disaster.
The funding provided by the Division of Emergency Management under this subgrant shall compensate
for the materials and labor for the installation of storm shutters and /or other hardening activities as a
retrofit measure for the Recipient's building to reduce and/or mitigate the damage that might otherwise
occur from severe weather or other hazards. The funding of this project by the Department does not
confer or imply any warranty of use or suitability for the work performed pursuant to this agreement. The
State of Florida disclaims all warranties with regard to this mitigation project, express or implied, including
but not limited to, any implied warranties and/or conditions of satisfactory quality and fitness for a
particular purpose, merchantability, or merchantable quality.
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This project has not been evaluated by the criteria contained in the standards of the Department of
Homeland Security, Federal Emergency Management Agency (FEMA) guidance manual FEMA 361 -
Design and Construction for Community Shelter, and thus does not provide `near absolute protection." It
is understood and agreed by the Department and the Recipient that the building may have vulnerabilities
due to age, design and location which may result in damage to the building from wind events even after
the installation of the mitigation measures funded under this Subgrant Agreement. It is further understood
and agreed by the Department and the Recipient that the level of wind protection provided by the
mitigation action, although meeting State standards and codes and enhancing the structural integrity of
the building, does not ensure the safety of survival of building occupants.
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