1608 - CPH - Biological Nutrient Removal�a
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PURCHASING DEPARTMENT /&O�-
TRANSMITTAL MEMORANDUM
24, 2013
To: City Clerk
RE: CPH INc PO 33545 and RFQ 12/13 -10 SNWRF Biological Nutrient Removal & SWRC
Phase II
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering ���(�
F-1
Maintenance Bond
®
Safe keeping (Vault)YKQ --
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest /Signature
Once completed, please:
❑ Return originals to Purchasing
❑ Return copies
El
Special Instructions:
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DATE: 09/04/13 PURCHASE ORDER
PO NUMBER 033545
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 219
TO:
CPH, INC
500 WEST FULTON ST
P.O. BOX 2808
SANFORD, FL 32772 -2808
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 85801 26 21 681 C -8
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/13
NET /30
63886
ACCOUNT NO.: 452-4520-536.63-91 PROJECT NO.: RW11 0 2
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF ISSUE
UNIT COST
EXTENDED COST
1
SNWRF BIOLOGICAL NUTRIENT REMOVAL
1398800.00
NA
1.00
1398800.00
& SWRC PHASE II
EXPANSION RFQ 12/13 -10 SRF #590131
FDEP ADMIN ORDER NO. 09.0002
SUB
TOTAL
1398800.00
TOTAL
1398800.00
APPROVED BY:
'7
APPROVED BY: I
CITY MAN ER
ALL PACKAGES AND INVOICES ASSOCIATED WITH JHIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE /TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
F _187 i =-"�I
PURCHASE ORDER TERMS AND CONDITIONS
1. By accepting this Purchase Order (PO) the Vendor accepts all of the Terms and Conditions included herein. The Buyer is the City of Sanford,
Florida, hereinafter referred to as the "City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All information referenced is hereby incorporated into the PO. These Terms and Conditions may be varied only by written amendment signed
by the parties. All modifications in performance, including but not limited to, extensions of time, renewal, or substitution are void absent
dually signed amendment by the parties. Time is of the essence of the lawful performance of the duties and obligations contained in the
Purchase Order. The Vendor agrees that Vendor shall diligently and expeditiously pursue Vendor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this PO in whole or in part at any time for default by written notice to the
Vendor. The City shall have no liability to the Vendor beyond payment of any balance owing for Material purchased hereunder and delivered to
and accepted by the City prior to the Vendor's receipt of the notice of termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this PO. Regardless of the indicated F.O.B.
point, the City does not accept title until the delivery is acknowledged by an authorized City representative"
5. Prices stated on this PO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or quotations. The City is exempt from
the Florida Sales and Use Tax and will furnish the Vendor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the PO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor warrants that any material or equipment supplied hereunder is new, un used condition and free from defects in title,
workmanship, defects in design and in full compliance with the specifications defined by the City in the order. The goods or services furnished
under this PO are covered by commercial warranties for such goods or services and that the rights and remedies provided therein are in
addition to and do not limit those available to the City. A copy of these warranties and all applicable manufacturers' warranties shall be
furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods and /or services with the requirements
of this purchase order and to reject any delivery not in compliance If any deficiency is not visible at the time of delivery the City reserves the
right to take and /or require appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8. All tools or property furnished to the Vendor by the City shall remain the property of the City, be subject to removal upon the City's demand,
be used only on behalf of the City, be maintained in good order, and be clearly identified as property of the City. The Vendor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor agrees to comply with all Federal, State of Florida, Seminole County, City laws, ordinances, regulations, authority and codes and
authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor shall indemnify, hold harmless and defend the City, its agents, servants, officers, officials
and employees, or any of them, from and against any and all claims, damages, losses, and expenses including, but not limited to, attorney's
fees and other legal costs such as those for paralegal, investigative, and legal support services, and the actual costs incurred for expert
witness testimony, arising out of or resulting from the performance or provision of services required under this Agreement, provided that
same is caused in whole or in part by the error, omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials,
employees, or agents. Additionally, the Vendor accepts responsibility for all damages resulting in any way related to the procurement and
delivery of goods or services contemplated in this purchase order. Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the City as set forth in Section 768.28, Florida Statutes.
11. The Vendor shall not assign this PO, any rights under this PO or any monies due or to become due hereunder nor delegate or subcontract any
obligations or work hereunder without the prior written consent of the City.
12. The Vendor shall not disclose the existence of this PO without prior written consent of the City except as may be required to perform this PO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance with the City's shipping and packaging
specification and good commercial practice. Each package shall be labeled indicating the addressee of each package or shipment and the
applicable PO number. All shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations published in
49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor shall perform the obligations of this PO as an independent contractor and under no circumstances shall it be considered as agent
or employee of the City.
15. The Vendor ensures that its personnel shall comply with reasonable conduct guidelines and City policies and procedures.
16. After each delivery, the Vendor shall provide to the "bill to address" an original, "proper invoice" (single copy) which includes: a) Vendor's
name(dba), telephone number, mailing address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City has the right to reconcile invoice with
the PO and adjust payment accordingly to comply with the PO. Payment will be made only to the Vendor identified on the PO and for received
and accepted goods /services. The City sha II have right at any time to set -off any amounts due to the Vendor against any amounts owed to
the City by the Vendor and shall in the case of Vendor default retain the right to further adjust payments as consistent with the best interests
of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance No. 3029, Purchasing Policy of the
City and the stipulations, terms and conditions of this PO. Any cash discount period will date from receipt of invoice, receipt of actual delivery
or date of invoice, which ever is later.
18. If this PO involves the Vendor's performance on the City's premises or at any place where the City conducts operations, the Vendor shall
request information from the Purchasing Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor shall provide proofs of insurance required by the City, or City reserves the right to cancel this Purchase Order, immediately suspend
performance by the Vendor at Vendor's expense and prohibit access to City premises until such proofs of insurance is verified. Noncompliance
with this item shall place the.Vendor in default and subject to disbarment from the City's Vendor List.
19. The failure of the city to enforce any provision of this PO, exercise any right or privilege granted to the City hereunder shall not constitute or
be construed as a waiver of any such provision or right and the same shall continue in force.
20. The Vendor shall notify the Purchasing Manager of any inherent hazard and applicable precautions, protective measures and provide any
additional relevant information, including MSDS, related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the Vendor's applicable literature relevant to
the purchase. The Vendor agrees to advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor List may not submit a bid or transact business with the City in excess of
Category Two for a period of thirty -six (36) months from the date of being removed from the City's Vendor List.
23. In compliance with 8 U.S.C. Section 1324a(e) [Section 274A(e) of the Immigration and Nationality Act (INA)], the City will not intentionally
make an award or upon discovery of a violation will unilaterally cancel this PO with any contractor who knowingly employs unauthorized alien
workers.
24. This PO shall be governed by and interpreted in accordance with the laws of the State of Florida. In any action or proceeding required to
enforce or interpret the terms of this Agreement, venue shall be of the Eighteenth Judicial Circuit in and for Seminole County, Florida
Purchasing Dept., Tel 407.688.5028 or 407.688.5030 Fax: 407.688.5021
Finance Dept 407.688.5020
WS RM Y
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�877 Item No. k
CITY COMMISSION MEMORANDUM 13.155
JULY 22, 2013 AGENDA
TO: Honorable Mayor and Members of the City Com n
PREPARED BY: Paul Moore, Utility Director
SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager
SUBJECT: Sanford North Water Reclamation Facility B' logical Nutrient Removal
Improvements and Sanford South Water R ource Center Phase II
Expansion:
Construction Engineering, Inspection an Management Services.
SYNOPSIS:
Approval of the scope of services for Sanford North Water Reclamation Facility (WRF) Biological
Nutrient Removal Improvements and Sanford South Water Resource Center (WRC) Phase II
expansion construction engineering, inspection and management services is requested.
FISCAL/STAFFING STATEMENT:
The cost of these engineering services is $1,398,800.00. Funding will come from the State of
Florida State Revolving Fund (SRF) Program.
BACKGROUND:
The City is currently operating under an Administrative Order (No. 09 -007) issued by the Florida
Department of Environmental Protection (FDEP) relating to the reduction of nutrients discharged
from the WRF. The Administrative Order was part of the City's operating permit renewal issued
in 2009. The FDEP adopted new total maximum daily load (TMDL) standards for the middle St.
Johns River Basin. The TMDL standards are part of the effort by the FDEP to reduce nutrient
levels in waters of Florida.
The City is also expanding the Sanford South WRC because it has reached its 75% treatment
capacity. The facility will be expanded from 2 million gallons per day (MGD) to 3 MGD.
On February 28, 2011, the City Commission approved a proposal from CPH, Inc. (CPH) for the
design of nutrient removal modifications at the Sanford North WRF and expansion of the Sanford
South WRC.
There is a need for engineering services during construction. Due to the cost of these services the
City requested proposals from qualified engineering firms. The City received two proposals and on
February 11, 2013 the City Commission ranked CPH as the highest qualified firm. CPH's Scope of
Services proposed for the work is attached.
CPH's proposal is in the amount of $1,398,800.00 and includes procurement assistance;
construction engineering, permitting and inspection; as well as added design services for
improvements needed during initial design and operating permit renewals for both treatment
plants.
LEGAL REVIEW:
The City Attorney has no legal objection to the award of CPH's proposal as the Purchasing
Manager has certified compliance with the Consultants Competitive Negotiation Act and that all
City purchasing policies and procedures have been adhered to, and upon a determination, as a
matter of policy, that design work and construction engineering, permitting, procurement activities
and inspection are appropriate to be accomplished by the same consultant.
RECOMMENDATION:
It is Staff's recommendation that the City Commission approve CPH's proposal to provide
services in the amount of $1,398,800.00.
SUGGESTED MOTION:
"I move to approve CPH's proposal in the amount of $1,398,800.00 for the Scope of Services
outlined in the attached proposal."
Attachment: CPH's proposal
1,877--
CITY COMMISSION MEMORANDUM 13.180
AUGUST 26, 2013 AGENDA
TO: Honorable Mayor and Members of the City Commission 1,
PREPARED BY' Paul Moorility Director
SUBMITTED BY: orton �naparte, Jr., City Manager
SUBJECT: Nutrient Reduction/ Plant Expansion Project
Budget Amendment
SYNOPSIS:
Approval of the Budget Amendment Resolution for the Nutrient Reduction/Plant Expansion
Project is requested.
FISCAL/STAFFING STATEMENT:
The total for the budget amendment, which includes the construction work, is $11,871,743.
Funding will come from the State of Florida SRF Program.
BACKGROUND:
The City is currently operating under an Administrative Order (No. 09 -007) issued by the Florida
Department of Environmental Protection (FDEP) relating to the reduction of nutrients discharged
from the WRF. The Administration Order was part of the City's operating permit renewal issued in
2009. The FDEP adopted new total maximum daily load (TMDL) standards for the middle St.
Johns River Basin. The TMDL standards are part of the effort by the FDEP to reduce nutrient
levels in waters of Florida.
The City is also expanding the Sanford South Water Reclamation Center because it has reached its
75% treatment capacity. The facility will be expanded from 2 million gallons per day (MGD) to 3
MGD.
On February 28, 2011, the City Commission approved a proposal from CPH, Inc. (CPH) for the
design of nutrient removal modifications at the Sanford North WRF and expansion of the Sanford
South Water Reclamation Center.
On July 22, 2013 the City Commission approved the proposal from CPH to perform the
construction engineering, inspection and management services. The City also has the construction
improvements out to bid.
I
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Item No. �r
ry
ty
CJ
TO: Honorable Mayor and Members of the City Commission 1,
PREPARED BY' Paul Moorility Director
SUBMITTED BY: orton �naparte, Jr., City Manager
SUBJECT: Nutrient Reduction/ Plant Expansion Project
Budget Amendment
SYNOPSIS:
Approval of the Budget Amendment Resolution for the Nutrient Reduction/Plant Expansion
Project is requested.
FISCAL/STAFFING STATEMENT:
The total for the budget amendment, which includes the construction work, is $11,871,743.
Funding will come from the State of Florida SRF Program.
BACKGROUND:
The City is currently operating under an Administrative Order (No. 09 -007) issued by the Florida
Department of Environmental Protection (FDEP) relating to the reduction of nutrients discharged
from the WRF. The Administration Order was part of the City's operating permit renewal issued in
2009. The FDEP adopted new total maximum daily load (TMDL) standards for the middle St.
Johns River Basin. The TMDL standards are part of the effort by the FDEP to reduce nutrient
levels in waters of Florida.
The City is also expanding the Sanford South Water Reclamation Center because it has reached its
75% treatment capacity. The facility will be expanded from 2 million gallons per day (MGD) to 3
MGD.
On February 28, 2011, the City Commission approved a proposal from CPH, Inc. (CPH) for the
design of nutrient removal modifications at the Sanford North WRF and expansion of the Sanford
South Water Reclamation Center.
On July 22, 2013 the City Commission approved the proposal from CPH to perform the
construction engineering, inspection and management services. The City also has the construction
improvements out to bid.
I
REQUEST FOR BUDGET AMENDMENT
Fiscal Year 2013
—Department.-UtIlIfes- --- -Divislow-Plants-
TOTAL CHANGES IN REVENUES
TOTAL CHANGES IN EXPENDITURES $ 11,871,743
REASON FOR AMENDMENT: Budget for Proceeds from W Loan 600131
DIRECTOR APPROVAL: DATE: 61,1:V, >
FINANCE APPROVAL: DATE:
CITYCOMMISWN AGENDA DATE: 3 e, 6.,
APPROVED
Entry Date: • 13 Batch Number: Document#.t-5x
611,V2013
SCOPE OF SERVICES
SANFORD NORTH WRF BIOLOGICAL NUTRIENT REMOVAL IMPROVEMENTS
AND SANFORD SOUTH WRC PHASE II EXPANSION:
CONSTRUCTION ENGINEERING, INSPECTION AND MANAGEMENT SERVICES
JUNE 27, 2013
CPH, Inc.
500 West Fulton Street
Sanford, FL 32771
1. GENERAL SERVICES OF THE CONSULTANT
A. The CONSULTANT agrees to perform professional construction engineering, inspection
and management services in connection with the project as hereinafter stated.
B. The CONSULTANT shall serve as the CITY's professional engineering representative in
those phases of the project to which this Scope of Services applies, and shall give
consultation and advice to the CITY during the performance of his services.
C. The CONSULTANT shall provide all professional construction engineering, inspection and
management services to ensure that the CITY is in "full compliance" with the requirements
of the FDEP Administrative Order No. 09 -0002 in association with the following
improvements and construction projects (individual) designed by the CONSULTANT:
1) Sanford North WRF - Site Development
a. The removal and legal disposal of the accumulated sludge and geomembrane at
the bottom of and all of the trash buried below the "existing" South Detention Pond
at the Sanford North WRF.
b. The importation, placement and compaction of clean structural fill to the lines and
grades required for project completion.
c. New stormwater pond contouring and sodding, installation of a stormwater pond
mitered end section, FDOT inlet and RCP pipe.
d. Concrete plugging of existing piping.
e. Installation of miscellaneous piping, manholes, fittings and valves.
f. Construction of a reclaimed water equalization pond for storage of reclaimed water
and for the structural fill needed the South Detention Pond Area
(Additive/Deductive Bid - Item).
2) Sanford South WRC - Phase II Expansion
a. Tertiary Filtration system expansion including a cast -in -place concrete structure,
one disc filtration unit, handrail /toeplate and associated equipment, piping, grating
and matting and appurtenances.
b. Chlorine contact chamber expansion including a cast -in -place concrete structure,
weir gates, grating and matting, and associated equipment, piping, and
appurtenances.
c. Addition of a "new" transfer pump to the "existing" Transfer Pump Station and
associated equipment, piping, valving and appurtenances.
d. Chemical feed system modifications.
e. Electrical, controls and instrumentation systems.
f. Addition of the Superior Tuning and Control (STAC) System for `on -line" operational
control of ammonia and nitrate (nitrogen species).
g. Site work, piping and stormwater management system improvements.
h. Expansion of the "existing" Operations Building (Additive Bid - Item).
3) Sanford North WRF - Biological Nutrient Removal Improvements
a. Cast -in -place concrete BIODENIPHO Oxidation Ditch System (7.3 MGD) and
associated equipment (influent distribution system, rotors, mixers, sluice gates,
handrail /toeplate, walkways, etc.).
b. Addition of the Superior Tuning and Control (STAC) System for "on-line" operational
control of ammonia and nitrate (nitrogen species).
c. Relocation of the existing Grit Removal System and associated equipment/piping.
d. Anaerobic and secondary anoxic selector basins, mixers and associated equipment.
2
e. Addition of primary disc filtration system (two units) and a reclaimed water storage
tank and all associated equipment and appurtenances.
f. Addition of a volute thickening and pumping system to convey to primary solids from
the primary disc filtration system to the aerobic digestion system.
g. Reaeration basins and associated PD blowers, piping and diffusers.
h. Addition of a new raw wastewater transmission system from the master lift station
to the new BNR system.
i. Improvements to the existing RAS/WAS pumping stations.
j. RAS/WAS transmission (piping) system and RAS Bleed System for the BNR
system.
k. Supplementary carbon storage and pumping system (BNR system).
I. Chemical feed system modifications.
m. Electrical Building and associated equipment, piping, and appurtenances.
n. Electrical, controls and instrumentation and SCADA modifications.
o. Site work, piping, roadway and stormwater management system improvements.
p. Regrading, paving and stormwater improvements to the eastern half of the Sanford
North WRF.
D. The CONSULTANT shall serve as the "Engineer of Record ", as required by FDEP, during
the construction of the improvements described in Article 1(C) and provide professional
Construction Engineering, Inspection and Management (CEIM) services to ensure
compliance with the FDEP Administrative Order.
E. The construction period forthe three (3) individual construction projects will commence with
the Award of the Sanford North WRF: Site Development construction contract by the CITY
and will terminate upon written approval of final payment by the CITY for the Sanford North
WRF Biological Nutrient Removal Improvements Contract and certification of completion
of construction to FDEP. The overall CEIM improvements program identified in Article 1(C)
will terminate with the written issuance of a letter from FDEP releasing the CITY from the
Administrative Order. The anticipated services associated with the CEIM Contract, listed
herein, will occur over a 24 -month period beginning with CITY approval of this Contract.
3
2. PROFESSIONAL ENGINEERING DESIGN SERVICES
A. The CONSULTANT shall provide the following "additional' professional engineering design
and permitting services, under the direction and approval of the City of Sanford, for the
following improvements:
1) Sanford North WRF
a. Relocation of the existing Grit Removal System to the "new" Biological Nutrient
Removal System structure to improve the hydraulic operation of the facility and
reduce long -term operating costs.
b. Addition of a Primary Disc Filtration (PDF) System upstream of the "New" Biological
Nutrient Removal System due to the increase in total nitrogen loading being
received at the Sanford North WRF over the last 12 months. The PDF system
removes approximately 15 - 30% of the BODS, thereby leading to a significant
reduction in the size of the BNR System footprint and power requirements (33%
reduction in power requirements related to the original design). CPH evaluated the
technology and conducted, in association with the technology manufacturer, a five -
month "pilot test" of the PDF system to determine applicability, wastewater loading
rates, sludge generation rates, backwashing rates and criteria, and implementation
with a future conversion of the biosolids management system to anaerobic digestion
with combined heat and power (CHP).
c. RASIWAS pumping station improvements required for the new Biological Nutrient
Removal System. The current system is over 30 years old and, based on pumping
tests, is not capable of providing the proper return flow of activated sludge from the
existing secondary clarifiers to the "news' nutrient removal system.
d. Addition of a reclaimed water ground storage tank to be located directly under the
Primary Disc Filtration System. This tank will provide a constant supply of
reclaimed water (automated filling system integrated) to the high pressure and hot
water cleaning systems associated with the PDF System.
e. Raw wastewater transmission system from the "existing" Master List Station to the
new Biological Nutrient Removal System to reduce hydraulic headlosses and
convey the raw wastewater to new structure which is located at a much higher
elevation.
f. RAS/WAS piping, fitting and valve replacement to convey the activated sludge to
the new BNR system and "existing" gravity belt thickeners.
g. RAS Bleed System (modulating valves, flow meters, piping and fittings) to reduce
the potential need for supplemental carbon addition to the secondary anoxic basins
during the denitrification process.
h. Supplemental Carbon Storage Facilities and Pumping System (BNR) for addition
of the chemical to the secondary anoxic basins during the denitrification process.
L Volute thickener and "integrated" pumping system (intermittent control) to dewater
the primary solids generated by the Primary Disc Filtration System and convey them
to the "existing" aerobic digestion system. The system will reduce the volume of
material conveyed to the digestion system and thereby enhance operations and
control.
j. Regrading and repaving of all of the Sanford North WRF internal roadways and
installation of a stormwater management system to collect runoff from the eastern
side of the treatment facility. This portion of the facility site was built before
stormwater regulations were implemented within the State of Florida and there have
been drainage issues at the site that are impacting the integrity of the internal
roadways. In addition, the integrity of the internal roadways will be impacted by the
thousands of truck trips required for removal of the trash and importation of clean
structural fill required as part of the Sanford North WRF: Site Development project.
k. Professional surveying services required with providing a topographic survey of the
eastern portion of the Sanford North WRF.
I. Electrical, controls and instrumentation services and design of SCADA system,
computer hardware and software upgrades associated with the professional
engineering services identified above.
2) Sanford South WRC
a. Stormwater management system improvements (pond expansion, fill importation,
regrading, elevating pond bottoms and raising of storm inlet grates) required by the
FDEP at the Sanford South WRC.
b. Stormwater and biosolids system modifications around the biosolids handling
facility, dryer facility and receiving station and the gasification building to keep
biosolids and other debris from reaching the stormwater management system.
c. Stormwater flow and energy dissipation system to address erosion issues along the
biosolids truck delivery driveway (southern internal loop road).
d. Expansion of the Operations Building at the Sanford South WRC to include the
addition of the following: (1) men's ADA bathroom and associated infrastructure
and fixtures; (2) women's ADA bathroom and associated infrastructure and fixtures;
(3) additional hallway; (4) renovation of the existing unisex bathroom to a unisex
ADA shower room; (5) mechanical, electrical and plumbing (MEP) improvements;
(6) HVAC improvements; (7) sidewalk and driveway modifications; (8) Roofing
system tie -in to the "existing" Operations Building; (9) an exterior covered storage
area with an "elite" roofing system; (10) flooring, ceiling and wall systems; (11)
irrigation system improvements; and (12) relocation of utilities in the area where the
building expansion is to occur.
e. Addition of a Supervisory Tuning and Control (STAC) for the Oxidation Ditch
Sanford South WRC. This technology allows the dynamic control of "existing"
oxidation ditch phase lengths in response to incoming raw wastewater loadings,
providing real -time operation. The system can improve Total Nitrogen removal by
2 - 4 mg /L over "fixed" phase length operation and results in potential energy
savings from optimization of operation of the aeration equipment.
f. Expansion of the paved entrance to the treatment facility.
g. Design of stormwater ditch improvements and cleaning of the system at the
entrance of the treatment facility.
h. Electrical, controls and instrumentation services and design of SCADA system,
computer hardware and software upgrades associated with the professional
engineering services identified above.
3) Site 10
a. Addition of a third Reclaimed Water Storage Pond at Site 10. The "new" biological
treatment system improvements at the Sanford North WRF require the removal of
approximately 35,000 cubic yards of municipal trash from underneath the existing
South Detention Pond (location of the new BNR improvements) along with its legal
disposal and the importation, placement and compaction of approximately 60,000
cubic yards of clean, structural fill to bring the site to the proper grade.
b. Addition of 14 acre reclaimed water pond and the following infrastructure: (1) 1,200
linear feet of 36 -inch RCP for equalization of the ponds; (2) 1,100 linear feet of
reclaimed water main to bypass the proposed pond and provide reclaimed water to
the existing hayfield distribution system; (3) five manholes; (4) two pipeline tie -ins;
(5) access road improvements; (6) distribution structure and associated piping,
valves and appurtenances; (7) FDOT headwall and energy dissipation system; and
(8) electrical, controls and instrumentation system improvements.
3. BIDDING AND PRE - CONSTRUCTION SERVICES
A. Bidding and Pre- Construction Services
1) During bidding of the three (3) independent construction projects (Sanford North WRF:
Site Development; Sanford South WRC: Phase II Expansion; and the Sanford North
WRF: Biological Nutrient Removal Improvements) by the CITY, the CONSULTANT
shall:
a. Attend all meetings and prepare meeting notes for the CITY's use.
b. Issue Contract Documents (Technical Specifications and Drawings) both in an
electronic and paper format, to local planning rooms and all interested Contractors,
manufacturers and suppliers.
c. Preparing written responses to all pertinent Bidder questions forwarded by the
CITY.
d. Issue to the CITY clarifications as needed to clarify the design.
e. Prepare and issue, as necessary, addenda prior to the bidding of the Project.
2) The CONSULTANT will coordinate and hold pre -bid conferences with the CITY, due to
the complex nature of the projects, to answer questions pertaining to the scope and
construction of the projects from all potential Bidders, suppliers and other plan holders.
3) The CONSULTANT shall review the bids received by the CITY, for each of the three
construction projects, and make a recommendation for project award for each project
as required under the FDEP SRF Program. Bid reviews shall include checking the bids
for mathematical errors, omission of bidding documents and the preparation of a bid
tabulation. Any errors shall be brought to the attention of the CITY as well as a
recommendation for a remedy.
4) The CONSULTANT shall assist the CITY in association with each of the three
independent construction projects:
a. Awarding the individual Construction Contacts.
b. Issuing the Notice of Award (NOA).
c. Issuing the Notice to Proceed (NTP).
d. Issuing the Notice of Commencement to the successful Contractor.
5) The CONSULTANT shall prepare "conformed" project documents, for each of the three
(3) independent construction projects, and distribute up to five (5) sets for the
Contractor's and CITY's use during construction.
6) The CONSULTANT shall assist the CITY in generating all required documentation
related to the FDEP SRF Loan for project modifications and loan disbursements
associated with the construction projects.
B. FDEP Facilities Plan Addendum
1) The CONSULTANT shall modify and update the existing Sanford Wastewater
Management System Facilities Plan (2011) to incorporate the improvements identified
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in Article 2(A) in this scope of services to secure an increase in the current SRF Loan
from the State of Florida to meet the FDEP Administrative Order, in accordance with
all FDEP requirements.
2) Review of the document with the City of Sanford Utilities Department Staff and finalizing
of the document based on review comments.
3) Submittal of the "finalized" 201 Facilities Plan Addendum (2013) and all supporting
documentation to FDEP - Tallahassee.
4) Addressing of all Requests for Information (RFI's) from the Department.
C. FDEP Administrative Order Modification
1) The CONSULTANT shall generate a "detailed" Preliminary Engineering Report (PER)
for submittal to FDEP to outlining the following:
a. Current project status.
b. Additional improvements required to meet the Administrative Order based on the
increased nutrient loadings identified in the Sanford North WRF raw wastewater
stream.
c. Detailed engineering and economic evaluation of the design improvements to meet
the Administrative Order mandates for Total Nitrogen and Total Phosphorus.
d. Updated Opinion of Probable Construction Costs.
e. Updated Project Implementation Schedule.
2) Due to the increased raw wastewater nutrient (N, P) loadings that the Sanford North
WRF has experienced over the last 12 months and the additional improvements and
design required to meet the mandates of the FDEP Administrative Order, this document
is required to begin the process of modifying the FDEP Administrative Order
Compliance Completion Date to meet the "nevi' projected construction completion date
for the improvements.
3) Review of the document with the City of Sanford Utilities Department Staff and finalizing
of the document based on review comments.
4) Submittal of the "finalized" Preliminary Engineering Report (PER) and all supporting
documentation to FDEP - Tallahassee and FDEP - Orlando.
5) Addressing of all Requests for Information (RFI's) from FDEP.
D. FDEP Construction Permit Modification
1) The CONSULTANT shall generate a "detailed" Preliminary Design Report (PDR) in
accordance with the requirements of Rule 62-4 and 62 -600, F.A.C. for a modification
of the existing Construction Permits for the Sanford North WRF and Sanford South
W RC to incorporate the improvements identified in Article 2(A) in this scope of services.
2) Detailed engineering evaluation of the design improvements shall include, but are not
limited to, the following:
a. Design characteristics.
b. Design parameters.
c. Design hydraulic, organic and nutrient loadings.
d. Operation and maintenance considerations.
e. Impact and integration of proposed improvements.
f. Required engineering documentation and calculations required for approval.
g. Updated Opinion of Probable Construction Costs.
h. Updated Project Implementation Schedule.
3) Generation and submission of "final" Contract Documents (Contract Drawings and
Technical Specifications) for each of the three (3) independent construction projects.
4) Review of the document with the City of Sanford Utilities Department Staff and finalizing
of the document based on review comments.
5) Submittal of the "finalized" Preliminary Design Report (PDR), Contract Documents and
all supporting documentation to FDEP - Tallahassee and FDEP - Orlando.
6) Addressing of all Requests for Information (RFI's) from FDEP.
E. FDEP SRF Loan Modification
1) Development of the Planning Documentation for modification of the "existing" FDEP
Clean Water SRF Loan, in accordance with 62 -503, F.A.C., to finance the additional
improvements required to meet the FDEP Administrative Order.
2) The SRF Loan Modification Document will include the following, in accordance with
FDEP requirements:
a. Planning Document
b. Executive Summary
c. Project Cost
d. Alternatives Evaluated
e. Engineering and Economic Evaluation of Alternatives
f. Selected Alternative
g. Financial Feasibility
h. Schedule
i. Adopting Resolution
3) SRF Request for Inclusion
a. SRF Request for Inclusion (RFI) Documentation to be developed for an increase to
the "existing" FDEP SRF Loan, in accordance with FDEP SRF requirements (62-
503, F.A.C.).
b. The RFI submittals shall contain all project documentation required to obtain the
loan modification, including, but not limited to, the following:
(1) Project Information (description, location, project scope and benefit, maps,
service area, project area, etc.).
(2) Estimated increased project costs (Construction, demolition, engineering, legal,
administrative, technical services during construction, contingency, etc.).
(3) Development of Priority List Scoring Information and Documentation.
(4) Cost / Benefit Analysis.
(5) Project Schedule and associated Documentation (planning documentation,
design documents, permits, etc.).
(6) Loan Application and Loan Execution Schedule.
4. CONSTRUCTION ENGINEERING, INSPECTION AND MANAGEMENT (CEIM) SERVICES
A. Construction Administration Compliance Services for the three (3) Independent Projects
1) The CONSULTANT shall advise and consult with the CITY concerning the construction
activities associated with the three independent construction projects (Sanford North
WRF: Site Development; Sanford South WRC: Phase II Expansion; and the Sanford
North WRF: Biological Nutrient Removal Improvements) and act as the CITY's
representative as provided in the General and Supplementary Conditions of the
Contract Documents concerning construction administration matters as hereinafter
described.
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2) The CONSULTANT shall attend, represent the CITY and conduct preconstruction,
monthly progress meetings and project closeout meetings with the Contractor,
suppliers, surveyors and construction quality control and compliance testing personnel
in association with each of the three (3) independent construction projects. The
CONSULTANT shall also prepare meeting agendas and issue all meeting notes. The
CONSULTANT shall review and monitor the Contractor's construction schedules and
advise the CITY of any anticipated project delays and /or early completion indicated
through such review and through construction progress observation.
3) The CONSULTANT shall provide "full -time" Resident Project representation and
inspection services during construction of the improvements at both the Sanford North
WRF and Sanford South WRC, in association with the three (3) independent
construction projects, as specified in Article 1(C) of this Scope of Services.
4) The CONSULTANT shall observe the construction progress of each of the three (3)
independent construction projects and report to the CITY as to the amount of work
completed, the overall quality of executed work, and observed impediments to the
successful completion of each of the Construction Contracts. The CONSULTANT will
not be responsible for the construction means, methods, techniques, sequences, or
procedures or the safety precautions incidental thereto; the CONSULTANT's efforts
will be directed toward providing assurance to the CITY that the completed projects will
substantially conform to the Contract Documents and meet the requirements of the
FDEP Administrative Order (AO), but he will not be responsible for the Contractor's
failure to perform the construction work in accordance with the Contract Documents.
5) The CONSULTANT, based on "on- site" observation as an experienced and qualified
design professional, shall keep the CITY informed as to the progress of the work, will
endeavor to guard the CITY against defects and discrepancies and will coordinate with
the CITY and the Contractor as to disapproving or rejecting Work that fails to meet the
requirements of the Contract Drawings, Specifications or other Contract Documents.
The CONSULTANT shall issue and deliver to the CITY, a weekly status update report,
for each of the three (3) independent construction projects, in an electronic format
(PDF).
6) The CONSULTANT shall review, check and approve shop drawings, catalog data,
diagrams, illustrations, schedules, samples, test and inspection results, manufacturer's
operation and maintenance manuals and other data the Contractor is required to submit
for each of three (3) independent construction projects, but only as to conformance with
the overall design concept of the Projects and compliance with the Contract Documents
as well as CITY utility standards and requirements. The CONSULTANT shall
coordinate with the CITY on distribution of submittals and compilation of the submittal
review comments of all parties; distribute reviewed submittals, including comments, to
the Contractor.
7) The CONSULTANT will issue all instructions of the CITY to the Contractors and prepare
routine Field Orders, Work Directives and Change Orders as required and approved by
the CITY.
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8) The CONSULTANT shall conduct field interviews to document the wage rates of all
construction workers on the three (3) independent construction projects to ensure
and document compliance with Davis -Bacon wage rates that are required for
construction of the Projects in accordance with the FDEP SRF Program and the
"existing" SRF Loan. The CONSULTANT shall conduct weekly interviews, and will
compile records (PDF and hard copies) of the interviews, notes, photos, etc.
Additionally, the CONSULTANT shall compile a monthly summary of the wage rate
documentation, for each of three (3) independent construction projects, needed
with each payment application.
9) Based on the CONSULTANT's "on -site" observations as an experienced and
qualified design professional and on his review of the Contractor's applications for
payment, supporting data, and information received from the CITY, for each of three
(3) independent construction projects, determine the amounts owed the Contractors
and recommend approval, in writing, of payments to the Contractors in such
amounts; such recommendations to constitute representations to the CITY, that are
expressions of the CONSULTANT's opinion, based on such observations and
review, that the work has substantially progressed to the point indicated and that,
to the best of his knowledge, information and belief, the quality of the work is in
accordance with the Contract Documents (subject to an evaluation of the work as
a functioning project upon Substantial Completion and to the results of any
subsequent tests called for in the Contract Documents and to any qualifications
stated in his approval). After the CITY has made payment to the Contractor, the
CONSULTANT shall, on a monthly basis, prepare FDEP SRF disbursement
certifications as the Engineer of Record and disbursement request packages and
forward to the CITY for review, make revisions requested by CITY, and provide a
final copy of the disbursement request package, including the Engineers
Certification as required by FDEP, to the CITY for transmittal to FDEP.
10) The CONSULTANT shall, in conjunction with other CITY representatives, conduct
punch list and final inspections, for each of three (3) independent construction
projects, of the "in- place" Work to determine if the Work is completed substantially
in accordance with the Contract Drawings, Specifications and other Contract
Documents. These inspections shall form the basis for the CONSULTANT's review
and recommendation for payment on the Contractor's final pay application.
11) The CONSULTANT shall review Contractor provided Project Record
Drawings /Surveys and other "As- Built" data, for each of three (3) independent
construction projects, for installed facilities and bring any apparent discrepancies
between the "As- Built" conditions and the design conditions to the attention of the
CITY. The CONSULTANT shall coordinate with the Contractors regarding provision
of the construction Record Drawings prior to final "on- site" inspections and punch
list preparation. The CONSULTANT shall prepare and furnish to the CITY two (2)
signed and sealed sets and one electronic copy (PDF) of the record drawings, for
each of three (3) independent construction projects, showing those changes made
during the Project construction based on the data noted above.
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12) The CONSULTANT will prepare statements of project completion, for each of three
(3) independent construction projects, qualified if necessary, certifying completion
of the Project work, and submit these statements in accordance with the Contract
Documents and FDEP and CITY requirements.
13) The CONSULTANT shall not be responsible for the acts or omissions of the
Contractors or any of the Contractor's subcontractors, agents, employees, or other
persons performing any of the Work under the construction contract, or of others.
14) The CONSULTANT shall coordinate all proposed work and improvements with the
CITY, FDEP, EPA, SJRWMD, all other jurisdictional agencies and the Contractor(s).
15) The CONSULTANT will meet with FDEP SRF staff, along with CITY staff, to
conduct FDEP's site visits (one during construction, one at the completion of
construction, for each of three (3) independent construction projects), and will assist
FDEP during its review of records at the CONSULTANT's office. The
CONSULTANT shall assist the CITY in coordinating with FDEP on the SRF funding
activities, and satisfying the completion requirements of the SRF agreement
(inspections, document reviews, etc.).
16) The CONSULTANT shall provide and conduct all project closeout activities
associated with the proposed improvements, for each of three (3) independent
construction projects.
B. Construction Inspection Compliance Services
1) The CONSULTANT shall be located `on- site" to provide "full- time" construction
inspection services for the project work, for each of three (3) independent
construction projects, at both the Sanford North WRF and Sanford South WRC.
2) Based on an eighteen (18) month CEIM contract, beginning with the execution of
this Scope of Services, the CONSULTANT shall provide "on- site" observation
and inspection of installed Work and Work in progress, for each of three (3)
independent construction projects, and verify Contractor compliance with the
Contract Documents, change orders, work directives and field orders. The
CONSULTANT will observe Work during execution to observe construction methods
and techniques, and will selectively inspect delivered materials `on- site" or at their
source, not including materials tested to be provided by others, as to compliance
with the Contract Documents.
3) Through "on- site" observations of the Work in progress and field checks of installed
Work, materials and equipment, the CONSULTANT will endeavor to provide further
protection for the CITY against defects and deficiencies in the Work, but this
inspection and observation work shall not make the CONSULTANT responsible to
find or note all discrepancies in the Work nor for the Contractor's failure to perform
the construction work in accordance with the Contract Documents.
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4) The CONSULTANT shall provide a record of the Contractor's activities throughout the
construction, for each of three (3) independent construction projects, including notations
on the nature and cost of any extra work or changes ordered during construction;
however, the CONSULTANT is not responsible for the performance of each of the
construction contracts by the respective Contractors.
5) The CONSULTANT shall coordinate his inspection services with the Contractor's soils
and materials testing firm representatives, surveyors and others that may, from time to
time, provide inspection of the work or other related work, as well as with regulatory
agency personnel.
6) The CONSULTANT shall coordinate the subconsultant's inspection services during
construction.
7) Soils and materials test results furnished by the Contractor's testing firm, for each of
three (3) independent construction projects, shall be reviewed by the CONSULTANT
to help determine if fill, concrete and asphaltic concrete and other construction is
properly located and meets the project requirements. The CONSULTANT shall
maintain a file of provided copies of tests results and survey checks during the
construction process, for each of three (3) independent construction projects, and prior
to approval of the Contractor's final application for payment, shall review the Contract
Documents and test results and surveys to determine whether all required testing is on
hand and that all tests reported acceptable materials, compaction, etc., and that
construction is properly located.
C. Operation and Maintenance Manual Generation
1) In accordance with FDEP and SRF requirements and good engineering practice, the
CONSULTANT shall prepare a thorough and complete "update" to the Operation and
Maintenance (O &M) Manuals for the Sanford North WRF and Sanford South WRC
associated with the additional improvements identified in Article 2(A) of this Scope of
Services.
2) The O &M Manuals shall consist of sections written specifically for each treatment facility
as well as the manufacturers and suppliers O &M Manuals. Each facility's O &M Manual
update will be provided:
a. In an electronic format for integration into a facility Pad.
b. In an electronic format integrated into the SCADA system (manufacturers O &M's
only).
D. Construction Quality Control Testing
1) The CONSULTANT shall coordinate his activities with those of the construction quality
control testing consultant, for each of three (3) independent construction projects, and
give general coordination and direction to the Work of this consultant.
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E. Start-up, Demonstration and Compliance Testing
1) Start-up services, demonstration and compliance testing programs shall commence
with issuance of the "Substantial Completion" certification from the CONSULTANT and
the CITY to the Contractor and will terminate one (1) year thereafter. During the start-
up services and demonstration and compliance testing program period, the
CONSULTANT will provide the following professional engineering services:
a. Operational assistance with the check -out and start-up of all unit operations and
processes, equipment, electrical /controls /instrumentation and ancillary systems for
the improvements at the Sanford North WRF and Sanford South WRC.
b. Operational assistance for adjustment and "fine- tuning" of the unit operations and
processes, equipment, electrical /controls /instrumentation and ancillary systems for
the improvements at the Sanford North WRF and Sanford South WRC with respect
to optimizing performance, safety and reliability under actual operating conditions.
c. Primary Disc Filtration System
(1) The CONSULTANT shall provide professional engineering services during the
required fourteen (14) calendarday effluent qualityand energy efficiency testing
of the installed primary disc filtration system to ensure that the system meets the
project performance requirements required by the Project Documents, the
mandated effluent quality required by FDEP in the Administrative Order and that
the following systems are operating efficiently:
(i)
Disc filtration system units
(ii)
Backwashing systems
(iii)
High pressure cleaning system
(iv)
Hot water system
(v)
Chemical cleaning systems
(vi)
Backwash rate analysis
(vii)
BODS and TSS removal analysis
(2) The CONSULTANT shall assist the CITY and Primary Disc Filtration System
Manufacturer with evaluating any process changes and modifications that are
necessary to optimize the treatment system to meet the project performance
requirements.
(3) The following operational characteristics and parameters shall be monitored,
evaluated and optimize to ensure efficient operation of the system and the
downstream biological nutrient removal process:
(i)
Backwash rate
(ii)
Water consumption rate
(iii)
BOD5 removal
(iv)
TSS removal
(v)
TKN analysis
(vi)
BODS/TKN ratio
(vii)
Mesh analysis
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(4) The CONSULTANT shall generate a "certified" engineering report based on the
results of the Demonstration Test for delivery to the CITY and FDEP.
d. Biological Nutrient Removal System Demonstration Testing - Winter Test
(1) The CONSULTANT shall provide professional engineering services during the
required thirty (30) calendar day effluent quality and energy efficiency testing of
the installed biological nutrient removal system to ensure that the system meets
the project performance requirements required by the Project Documents, the
mandated effluent quality required by FDEP in the Administrative Order and that
the following systems are operating efficiently:
(i) Anaerobic selector basins
(ii) Oxidation Ditch system and phasing
(iii) Supervisory Tuning and Control System
(iv) Secondary anoxic selector basins
(v) Reaeration basin
(vi) RAS bleed system
(vii) Supplemental Carbon Feed System
(viii) All rotors and submersible mixing systems
(ix) Electrical, controls and instrumentation systems
(2) The CONSULTANT shall assist the CITY and Biological System Supplier with
evaluating any process changes and modifications that are necessary to
optimize the treatment system to meet the project performance requirements.
(3) The CONSULTANT shall generate a "certified" engineering report based on the
results of the Demonstration Test for delivery to the CITY and FDEP.
2) The CONSULTANT will assist the manufacturer's and supplier's in providing operation
and maintenance training for the unit operations and processes installed at both the
Sanford North WRF and Sanford South WRC as well as any specialized training
deemed necessary by the CITY and CONSULTANT.
F. Project Performance and FDEP AO Compliance Certifications
1) The CONSULTANT shall certify, in writing, to the CITY and FDEP, no later than one (1)
year after Final Project Completion of the Sanford North WRF: Biological Nutrient
Removal Improvements Project (due to the Biological Nutrient Removal System
Compliance Test being conducted during winter conditions), that based on the available
facility data, the project meets the applicable performance and operational requirements
and the requirements and specifications to which the Project was planned, designed
and built to meet or if they are not meeting the performance criteria, what actions are
proposed to obtain compliance.
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2) The CONSULTANT shall also provide all FDEP Administrative Order documentation
and certifications to the CITY, for their submittal to FDEP, to indicate compliance with
all of the mandated requirements of the Administrative Order and request that the
Administrative Order be "lifted ".
5. SANFORD 2013 CAPACITY ANALYSIS REPORT (CAR) AND MONITORING AND
OPERATING PROTOCOL (MOP) GENERATION
A. Capacity Analysis Report (CAR) - Sanford Wastewater Management System "Update"
1) The CONSULTANT shall generate the Calendar Year 2013 "update" of the Capacity
Analysis Report (CAR), required by FDEP, to include the following items:
a. Update the following sections of the "existing" CAR:
(1) Section 1 - Introduction
(2) Section 2 - Existing Conditions
(i) Water Management
(ii) Wastewater Management
(iii) Reclaimed Water Management
(3) Section 3 - Future Conditions
(i) Water Management
(ii) Wastewater Management
(iii) Reclaimed Water Management
(4) Section 4 - Summary and Conclusions
(5) Section 5 - Reclaimed Water Disposal
(6) Appendices (General Design Criteria for the SNWRF and SSWRC, Reclaimed
Water Information and Documentation).
b. Evaluation of the following for incorporation into the "update ":
(1) The permitted capacity of the treatment facility's.
(2) Assessment of the actual capacity of the facility's.
(3) Monthly average flows and loadings of each of the treatment facility's.
(4) Rolling three -month average daily flows at each treatment facility.
(5) Annual average daily flows for the treatment facility's.
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(6) Seasonal flow and loading variations.
(7) Flow projections for the next ten (10) years based on local population growth
and water usage.
(8) An estimate of the time required for the three -month ADF to reach permitted
design capacity.
(9) Recommendations for expansion, as required.
(10) Detailed schedules with dates for planning, design, permit application
submittal, start of construction, and start of operation.
(11) Update of flow - related and loading information.
2) The Capacity Analysis Report (CAR) is due to FDEP - Orlando no later than March 31,
2014.
3) The CAR will also be incorporated into an Book format for incorporation into City iPads.
B. Monitoring and Operating Protocol (MOP) "Update " for the Sanford North WRF and
Sanford South WRC
1) The CONSULTANT shall generation the 2013 "update" of the MOP's for the Sanford
North WRF (SNW RF) and Sanford South WRC (SSW RC) to include the following items
in accordance with FDEP requirements:
a. Update the following sections of the "existing" MOP's
(1) Section 1
- Monitoring and Operating Protocol
(2) Section 2
- Compliance Monitoring Parameters
(3) Section 3
- Compliance Monitoring Equipment
(4) Section 4
- Operating and Control Equipment
(5) Section 5
- Operations and Procedures
(6) Section 6
- Procedures when Effluent is of Unacceptable Quality
(7) Section 7
- Alternate Procedures when the Continuous Monitoring
Equipment is Out of Service
(8) Section 8
- Water Quality Verification Procedures
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b. Evaluation of the following for incorporation into the "update" for each of the
treatment facilities:
(1) Sampling Requirements.
(2) Current monitoring equipment and capabilities.
(3) Normal operational procedures.
(4) Procedures when monitoring parameters approach set point levels.
(5) Off -site storage of reclaimed water.
(6) Reclaimed Water Quality.
(7) Discharge Monitoring Reports.
2) The Monitoring and Operating Protocols (MOP's) are due to FDEP - Orlando no later
than March 31, 2014.
3) The CAR will also be incorporated into an Book format for incorporation into City iPads.
6. FDEP OPERATIONS PERMIT RENEWALS FOR THE SANFORD NORTH WRF AND
SANFORD SOUTH WRC
A. Sanford North WRF Operations Permit Renewal
1) The Sanford North Water Reclamation Facility is currently operating under FDEP
Operations Permit No. FL0020141 -1 which expires on November 5, 2014. In
accordance with the above referenced Operations Permit conditions and Chapters
62-4,62-600 and 62 -620, F.A.C., the CITY must submit an Operations Permit Renewal
Package, and all associated permitting reports and documentation, to the Florida
Department of Environmental Protection (FDEP), at least one hundred eighty (180)
days prior to the expiration of the existing permit, or May 9, 2014.
2) The CONSULTANT shall provide the following professional engineering services for the
Operations Permit Renewal for the Sanford North WRF. The specific professional
engineering services include the following tasks:
a. FDEP Wastewater Permit Application Form 1 - General Information
(1) Preparation of this Permit Application Form and all accompanying
documentation for the CITY's review, comment and signature.
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b. Sanford North Water Reclamation Facility - Site Location and U.S.G.S. Maps
(1) Prepare a site location (U.S.G.S. Quadrangle) map, wastewater service area
map and reclaimed water service area map in accordance with the permit
renewal requirements and Chapter 62 -620, F.A.C.
c. FDEP Wastewater Permit Application Form 2A - Domestic WWTF's
(1) Preparation of this Permit Application Form and all accompanying
documentation for the CITY's review, comment and signature.
d. Sanford North Water Reclamation Facility - Site Plan
(1) Preparation of a Facility Site Plan for the Sanford North W RF in accordance with
the permit renewal requirements and Chapter 62 -620, F.A.C.
e. Sanford North Water Reclamation Facility - Process Flow Schematic
(1) Preparation of a "CorelDraw" Process Flow Schematic for the Sanford North
WRF in accordance with the permit renewal requirements and Chapter 62 -620,
F.A.C.
f. Agricultural Use Plan
(1) The CONSULTANT shall assist the CITY in compiling all of the data, submitted
from the Contract Biosolids processing firm that the CITY uses, or the CITY
itself, and prepare a report in conjunction with the CITY, in accordance with
FDEP regulations, for submittal.
g. Capacity Analysis Report (CAR)
(1) As part of the Application for Operations Permit Renewal, CPH will generate a
Capacity Analysis Report in accordance with Chapter 62 -604. The report will
include the following items in accordance with the above referenced regulation:
(i) The permitted capacity of the facility.
(ii) Assessment of the actual capacity of the facility.
(iii) Monthly average flows and loadings.
(iv) Rolling three -month average daily flows.
(v) Annual average daily flows over the last five years.
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(vi) Seasonal flow and loading variations.
(vii) Flow projections for the next ten years based on local population growth
and water usage.
(viii) An estimate of the time required for the three -month ADF to reach
permitted design capacity.
(ix) Recommendations for expansion.
(x) Detailed schedules with dates for planning, design, permit application
submittal, start of construction, and start of operation.
(xi) Update of flow - related and loading information contained in the most
recent preliminary design report.
(2) The CONSULTANT will prepare a report addressing these requirements that will
include as an Appendix, the Master Wastewater Plan, as it addresses a number
of these items.
h. Whole Effluent Toxicity Testing Report
(1) The CONSULTANT shall assist the CITY in compiling all of the data, submitted
from the Contract Laboratory that the CITY uses, or the CITY itself, and prepare
a report in conjunction with the CITY, in accordance with FDEP regulations, for
submittal.
i. Reuse Feasibility Study
(1) The St. Johns River Water Management District (SJRWMD) has designated the
entire District as a Water Conservation Area in accordance with FS 373.069.
This designation implements the requirements of FS 403.064, which provides
for the beneficial use of reclaimed water. As a result, a Reuse Feasibility Study
must be prepared in accordance with FDEP's "Guidelines for Preparation of
Reuse Feasibility Studies for Applicants Having Responsibility for Wastewater
Management ".
(2) According to FDEP regulations, municipalities that have developed or are
implementing a Reuse Master Plan may submit their Master Plan and
documentation of implementation in lieu of the reuse feasibility study if specific
conditions are met. The CONSULTANT shall prepare a report addressing the
pertinent requirements within the FDEP guidelines, and shall submit as an
Appendix to the report, the CITY's Master Wastewater Plan, which addresses
a number of the requirements.
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j. Binding Agreements and Documentation of Controls on Individual Users of
Reclaimed Water
(1) The CONSULTANT will collect and compile all of the CITY's Binding
Agreements with various Reclaimed Water Users and documentation of controls
of individual users for incorporation into a report for submission with the
Operations Permit Renewal package.
k. Operation and Maintenance Performance Report
(1) The CONSULTANT shall prepare an Operation and Maintenance Performance
Report in conjunction with the CITY and in accordance with the requirements
of Chapter 62 -600, F.A.C.
(2) The CONSULTANT shall assist the CITY in submitting certifications and
historical operations, records, and groundwater monitoring data and the
Operation and Maintenance Performance Report.
I. Reclaimed Water Analysis Report
(1) The CONSULTANT shall assist the CITY in the preparation and submittal of a
Reclaimed Water Analysis Report for the Sanford North WRF in accordance
with Chapters 62 -600 and 62 -620, F.A.C. for submittal with the Operations
Permit Renewal Package.
m. Technical Evaluation of Need to Revise Local Pretreatment Limits
(1) The CONSULTANT shall assist the CITY in the technical evaluation of the need
to revise local pretreatment limits and modification of the CITY's current
Industrial Waste Pretreatment Program (IWPP) and generate an abbreviated
report for incorporation into the Operations Permit Renewal Package.
n. Mechanical Integrity Testing Report
(1) The CONSULTANT shall assist the CITY in developing an Mechanical Integrity
Testing Program and generate a report, in accordance with FDEP regulations,
for incorporation into the Operations Permit and Renewal Application Package
for the Sanford North WRF.
o. Monitoring and Operating Protocol
(1) The CONSULTANT shall update the Sanford North WRF MOP, in accordance
with the requirements of Chapters 62 -600, 62 -610, and 62 -620, F.A.C., for
incorporation into the Operations Permit and Renewal Application Package.
22
p. Additional Documentation
(1) The CONSULTANT shall provide or produce any additional documentation
required to meet requirements for the Operations Permit Renewal Package, as
required by FDEP include, but is not limited to, the following:
(i) Current and Potential Reclaimed Water Sites.
(ii) Reclaimed Water System Documentation.
B. Sanford South WRC Operations Permit Renewal
1) The Sanford South Water Resource Center is currently operating under FDEP
Operations Permit No. FLA181714 -006 which expires on December 8, 2014. In
accordance with the above referenced Operations Permit conditions and Chapters
62 -4, 62 -600 and 62 -620, F.A.C., the CITY must submit an Operations Permit Renewal
Package, and all associated permitting reports and documentation, to the Florida
Department of Environmental Protection (FDEP), at least one hundred eighty (180)
days prior to the expiration of the existing permit, or June 11, 2014.
2) The CONSULTANT shall provide the same professional engineering services for the
Operations Permit Renewal as indicated above for the Sanford North WRF with the
exception of Article 6(A)(2)(h) as there is no surface water discharge from the Sanford
South WRC facility.
7. ANAEROBIC DIGESTION CONVERSION - "FEASIBILITY" STUDY
A. The CONSULTANT shall provide professional engineering services for the evaluation of
anaerobic digestion treatment processes for implementation at the Sanford North WRF.
Conversion of the current aerobic digesters to anaerobic digesters is the second phase of
the Biological Nutrient Removal Project at the Sanford North WRF. Anaerobic digestion
of the City of Sanford biosolids and the primary solids generated from the "new" Primary
Disc Filtration System would be converted to methane gas. The collected methane gas
would be cleaned and then burned "on- site" (internal combustion engines, turbines, etc.)
and converted to electrical energy via various combined heat and power (CHP) systems.
The electrical energy would be used to power a portion of the Sanford North WRF unit
operations and processes.
B. The specific professional engineering services are identified below:
1) Review of Existing Conditions
a. Review of existing infrastructure, digestion system dynamics, mass loadings,
chemical constituents, nutrients and additional metrics.
23
b. Review of existing regulatory conditions and industry standards related to the
various anaerobic digestion treatment methods.
C. Evaluation of Upgrading the Sanford North WRF to Anaerobic Digestion
1) Detailed evaluation of the potential unit operations and processes required to upgrade
the Sanford North WRF to Anaerobic Digestion. The evaluation will include, but is not
limited to, the following:
a. Anaerobic Digestion Treatment Systems.
b. Side Stream Treatment Methods.
c. Methods for increasing methane production via Anaerobic Digestion.
d. Co- Digestion Alternatives.
e. Gas collection systems.
f. Gas cleaning systems.
g. Combined Heat and Power (CHP) systems.
h. Integration of the systems into the current Sanford North WRF Infrastructure.
L Electrical, controls, instrumentation and SCADA improvements required.
j. Importation of Other Municipal Biosolids (revenue source and increased
gas /electrical energy production).
D. Evaluation of Alternatives
1) Evaluation of all potential alternatives for:
a.
Anaerobic Digestion of Biosolids.
b.
Co- Digestion Systems /Alternatives.
c.
Side Stream Systems, if necessary.
d.
Gas Collection Systems.
e.
Gas Cleaning Systems.
f.
Combined Heat and Power Systems.
24
2) Development of a design matrix, utilizing rigorous design, construction, implementation
and O&M criteria, to identify the most cost - effective and efficient anaerobic digestion
alternatives.
E. Development of Alternative Costs
1) Development of an opinion of probable construction cost and Operation and
Maintenance costs for the proposed alternatives.
F. Identification of the "Selected Plan" for the Sanford Wastewater Management System
1) Development of a "Selected Plan" for implementation.
2) Development of potential phasing scenarios for implementation, as necessary.
G. Development of an Implementation Schedule for the "Selected Plan ".
H. Generation of a Detailed Feasibility Report
1) Generation of a detailed Feasibility Report with respect to the above referenced task
items.
2) Meet with the City of Sanford Utility Department to review the report and discuss the
options, alternatives, costs, implementation schedule, etc.
3) Modify the report based on input and comments from the City of Sanford.
I. Meet with the Local Regulatory Agencies (FDEP- Orlando, FDEP - Tallahassee, etc.) to
discuss the "Selected Plan ", Project Costs and Implementation Schedule.
8. PAYMENT
A. Payment for services and expenses of the CONSULTANT are to be asset forth below. The
CONSULTANT agrees to perform the work outlined in this Scope of Services for a "lump
sum" fee as indicated in Table 5 -1.
B. The "lump sum" fee identified above is based on an 18 -month CEIM commencing with the
execution of this Scope of Services Contract. Should any of the project be delayed or
extended beyond the final completion time identified above, a modification of the scope of
services and Project "lump sum" fee may be required.
25
4 1 Sanford 2013 Capacity Analysis Rgport grid MOP + Electronic iBook* 32T;J 0,
5a Sanford North WRF Operations Permit Renewal* $30,000
5 5b Sanford North WRF Operations Permit Renewal FDEP Fee* $10,000
5c Sanford South WRC Operations Permit Renewal* $25,000
5d Sanford South WRC Operations Permit Renewal FDEP Fee* $10.000
6 11 _Anaerobic D destion Conversion -- "Feasibility" Studv 830150
* Required by FDEP
D. Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $1,250 per day or any portion
thereof (but compensation for time spent in preparing to appear in any such litigation,
hearing or proceeding will be computed in accordance with the payment method as set forth
herein).
E. Professional services not identified herein, can be provided at a later date and for an
additional fee, upon approval of the CITY.
27
3a
Civil / Environmental Consultant
$865,000
3b
Electrical /Controls /Instrumentation Subconsultant
$75,000
3
3c
Structural Subconsultant
$15,000
3d
FDEP Permitting, Project and AO Certification*
$10,000
3e
Sanford North WRF O&M Manual - Additional Scope*
$10,000
3f
Sanford South WRC O&M Manual -Additional Scope*
$5,000
4 1 Sanford 2013 Capacity Analysis Rgport grid MOP + Electronic iBook* 32T;J 0,
5a Sanford North WRF Operations Permit Renewal* $30,000
5 5b Sanford North WRF Operations Permit Renewal FDEP Fee* $10,000
5c Sanford South WRC Operations Permit Renewal* $25,000
5d Sanford South WRC Operations Permit Renewal FDEP Fee* $10.000
6 11 _Anaerobic D destion Conversion -- "Feasibility" Studv 830150
* Required by FDEP
D. Charges for the services rendered by principals and employees as witnesses in any
litigation, hearing or proceeding will be computed at a rate of $1,250 per day or any portion
thereof (but compensation for time spent in preparing to appear in any such litigation,
hearing or proceeding will be computed in accordance with the payment method as set forth
herein).
E. Professional services not identified herein, can be provided at a later date and for an
additional fee, upon approval of the CITY.
27
C. The CITY shall make prompt monthly payments in response to CONSULTANT'S monthly
statements without retention for all categories of services rendered under this Scope of
Services.
26
1a
Stormwater Management System Improvements - SSWRC
$5,000
2b
1b
Operations Building Expansion -SSWRC
$21,000
,r
Sanford South WRC: .Phase 11 Expansion - Bidding .Services :51.5,000
1c
Relocation of the Existing Grit Removal System - SNWRF
$6,000
1 d
Primary Disc Filtration System - SNWRF
$20,000
2f -
1e
RAS/WAS Pumping Station Improvements - SNWRF
$11,000
FDEP SRF Loan Modification 37;000: .
If
Site 10 Reclaimed Water Storage Pond System Expansion
$12,000
1 g
Reclaimed Water Storage Tank (BNR) - SNWRF
$10,000
1
1 h
New Raw Wastewater Transmission System & Hydraulic
Evaluation
$19,500
1 i
RASMAS Piping Replacement and RAS Bleed System - SNWRF
$22,000
1 I
Supplemental Carbon Storage Facilities & Pumping System -
SNWRF
$15,600
1 k
Volute Thickener and Pumping System - SNWRF
$19,400
11
Regrading, repaving & stormwater improvements - eastern
SNWRF
- $13,000
1 m
Supervisory Tuning and Control System (STAC) - SSWRC
$8,000
1 n
Surveying - SNWRF
$10,500
10
I Electrical /Controls /Instrumentation
sid Ann
26
2a
FDEP SRF Facilities Plan Addendum12,SpO
2b
Sanford North WRF: Site Development - Bidding Services 312,000
2c
,r
Sanford South WRC: .Phase 11 Expansion - Bidding .Services :51.5,000
2
2d
FDEP Administrative Order Modification.& Processing Fee 'f 7;500
2e
FDEP Construction Permit` Modification & Permitting Fee $12,500
2f -
Sanford North WRF: BNR Improvements = Bidding Services $18,000
2g
FDEP SRF Loan Modification 37;000: .
26