072213 ws agn & minCITY COMMISSION MINUTES
MONDAY, July 22, 2013
7 PM
JULY 22, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION MEETING
City Commission Chambers
I" Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing an organization and presenting its
views during a quasi-judicial hearing will be allowed five (5) minutes, and a person
speaking under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the time limit policy. Each person desiring to
address the City Commission on an agenda item pending before the City Commission
must, before addressing the City Commission, legibly complete a citizen's input forin and
submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a democratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04111 A 1)
AGENDA
1. Utility Service Line Warranty Program — Presentations.
[Commission Memo 13 -145] 4:00 -- 4 :30 PM
CITY COMMISSION MINUTES
JULY 22, 2013
WORK SESSION
2, Wayfinding Implementation: City Welcome Signs Design
[Commission Memo 13 -144] 4 :30 — 4 :45 PM
3. Discussion regarding 2014 Budget including Tentative Millage
[Commission Memo 13-141] (RM 8 -M) 4:45 -- 5:15 PM
4. Regular Meeting Agenda Items — additional information and/or
questions. 5:15 — 5:30 PM
Briefing items. 5:30 — 5:50 PM
• Electronic Agenda
Board Applicant Interviews and Appointments
6. City Manager Comments. 5:50 — 6:00 PM
CITY COMMISSION MINUTES
JULY 22, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
July 22, 2013, at 4:00 PM, in the City Commission Chambers, City Hall, 300 North Park
Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett (present at 4:59 PM)
Vice Mayor Randy Jones (present at 4:19PM)
Commissioner Mark M °Carty
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
Assistant City Attorney Raymond Brach
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Absent: City Attorney William L. Colbert
Commissioner Mahany called the Work Session to order at 4:07 PM.
1. Utility Service Line Warranty Program — Presentations.
Mike Madden, Utility Services Partners, Inc., distributed and reviewed a
powerpoint presentation regarding their warranty program. Peter Butrick and Jim
Golden, HomeServe, distributed and reviewed a powerpoint presentation regarding their
warranty program. [Vice Mayor Jones arrived during the presentations.]
The Commission asked to see side by side comparison of the two
companies. City Manager Bonaparte said that information will be presented at the next
meeting.
2. Wayfinding Implementation: City Welcome Signs Design
Christine Dalton, Community Planner /Historic Preservation Officer,
presented information regarding implementation of wayfinding signs. The Commission
CITY COMMISSION MINUTES
JULY 229 2013
WORK SESSION
requested that Staff provide estimates for additional City gateway (welcome signs) which
will be designed to be in character with the previously approved wayfinding program;
one estimate is to reflect the sign with a reader board and the other without a reader
board. The Planning Department is to inquire with the property owner of the northeast
corner of 46A and Rinehart Road regarding their comprehensive sign package and any
potential City partnership possibility. Staff is to identify potential locations for signs on
46A and Rinehart Road and SR 46 east of 1 -4. The Commission will consider the
previously allocated $150K capital funds that were rolled over from FYI 1112 as a means
to pay for the new signs, depending on the findings of the previous items noted above.
An agreement could not be reached regarding the Goldsboro sign; Mr. Bonaparte asked
Commissioner Williams to get with Ms. Dalton regarding the sign; no action will be
taken on the sign until that happens. [Mayor Triplett arrived during discussion.]
3. Discussion regarding 2014 Budget including Tentative Millage
Staff recommended that the Commission set the tentative millage rate at
6.825 and to hold the first public hearing on Monday, September 9 at 7:00 PM at City
Hall.
Finance Director Cynthia Lindsay distributed and reviewed 2014 budget
cut proposals to obtain a roll -back rate of 6.7578.
Mr. Bonaparte said that a tentative budget workshop is scheduled for July
29 if needed. The general consensus of the Commission is that the meeting is not
necessary.
CITY COMMISSION MINUTES
JULY 22, 2013
WORK SESSION
Commissioner M °Carty said he would like to invite Representative
Brodeur and Senator Simmons to hear what the City's struggles are so they can take them
back to Tallahassee. Mayor Triplett said that can be arranged for the next Work Session if
their schedules will allow.
4. Regular Meeting Agenda Items — additional information and/or questions.
Human Resources Director hied Fosson reviewed the Classification & Pay
Plan resolutions.
S. Briefing items.
* Electronic Agenda
City Clerk Janet Dougherty gave a brief update about electronic agenda
and advised that the estimated copy costs for the agenda is approximately $900 per year
which is a cost savings with electronic agendas unless some paper copies are printed.
There are implementation costs in the form of tablets which is estimated at $19,200 for
sixteen users including the Commission, City Manager, City Attorney, and Staff. She
distributed a copy of the NovusAgenda training manual. The general thought of the
Commission is that there is no interest in spending $20,000 in order to save $900. Mayor
Triplett said that the Commission will do additional research and at this time is not asking
anything of Staff.
Board Applicant Interviews and Appointments
City Clerk Dougherty confirmed that the Commission wants to follow the
same process as last year which is to interview applicants. There are seven positions with
CITY COMMISSION MINUTES
JULY 22, 2013
WORK SESSION
expiring terms. She will get notice in the paper and on the website to let people know
that positions are available and to turn in applications. She will schedule interviews for
the Work Session of September 9.
Ms. Dougherty also gave an update on State Legislation regarding
campaign financing. House Bill 569, part of which deals with campaign treasurers
reports, will affect City candidates by requiring monthly reports rather than quarterly
reports beginning this November (for the month of October). If the Commission chooses
to create a different schedule for City candidates it can be done by adopting an ordinance.
The Commission concurred to leave it as is.
Deputy City Manager Tom George gave an update on Mayfair Golf
Course and recommended that a management company be sought to run the course in
order to move it forward. He asked Assistant City Attorney Groot to review the Orlando
and Casselberry contracts to consider piggybacking a contract. Mr. George wants to
come back to the Commission with the terms of a management agreement.
Utility Director Paul Moore said that the City won the Florida Professional
Engineers and Government Professional Development Award.
Mr. Bonaparte said that Fred Fosson, Human Resources /Risk Management
Director, received the Risk Manager of the Year award for the State of Florida,
6. City Manager Comments.
Mr. Bonaparte said that last Saturday there was a march and rally in
Goldsboro which was attended by approximately 100 people.
CITY COMMISSION MINUTES
JULY 22, 2013
WORK SESSION
Mr. Bonaparte said that 24 golf carts have been registered; 19 private
citizens; one to New Tribes Mission; and four to House of Carts which is a rental
company working out of the marina.
Mr. Bonaparte said that he and Economic Development Director Bob Turk
met with a company interested in putting in a new restaurant at the hotel and also offer
boat rides,
Mr. Bonaparte said that he will be out of the office for the next two weeks
using vacation time.
There being no further business, the meeting was adjq" recd at 6:22 PM.
Mayor Jeff
Attest:
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