081213 ws agn & minCITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION MEETING
City Commission Chambers
I" Floor
Sanford City Hall
MONDAY, August 12, 2013 300 North Park Avenue
7 Pm Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing an organization and presenting its
views during a quasi - judicial hearing will be allowed five (5) minutes, and a person
speaking under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the time limit policy. Each person desiring to
address the City Commission on an agenda item pending before the City Commission
must, before addressing the City Commission, legibly complete a citizen's input form and
submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a democratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04/11/11)
AGENDA
1. Utility Service Line Warranty Program — approve program and rank
companies. [Commission Memo 13 -160] (RM 8 -A) 4:00 -- 4:30 PM
CITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
2. Consideration of increased safety options for Ft. Mellon Park.
[Commission Memo 13 -161] 4:30 —4:45 PM
3. Community Development Block Grant 2013 -2014 Annual Action Plan
[Commission Memo 13 -165] (RM -8.C) 4:45 — 5:00 PM
4. Paw Park Village designation. [Commission Memo 13 -168]
(RM -8.1?) 5:00 — 5:15 PM
5. Purchase of the Hickman Marital Trust property at 308 E. first Street.
[Commission Memo 13 -170] (RM -8.H) 5:15 — 5:30 PM
6. Classification & Pay Plan amendment. [Commission Memo 13 -172]
(RM -8.J) 5:30 — 5:45 PM
7. Regular Meeting Agenda Items — additional information and /or
questions. 5:45 — 5:50 PM
8. City Manager Comments. 5:50 -- 6:00 PM
CITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
August 12, 2013, at 4:00 PM, in the City Commission Chambers, City Hall, 300 North
Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Mark M °Carty
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Mayor Triplett called the Work Session to order at 4 :12 PM,
I. Utility Service Line Warranty Program — approve program and rank
companies. [Commission Memo 13 -160] (RM 8 -A)
There was a preference of the Commission to use Utility Service Partners,
Inc., at the monthly cost of $6.50 for water service with $.50 commission to the City and
$8.75 for sewer service with $.50 commission to the City. Action on this item will be
taken at tonight's Regular Meeting.
2. Consideration of increased safety options for Ft. Mellon Park. [Commission
Memo 13-161]
Parks and Grounds Operations Manager Mark Hultin reviewed various
options to increase pedestrian safety around Fort Mellon Park.
CITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
There was a consensus of the Commission to authorize Option 91: A:
establish a three way stop sign at Seminole Boulevard and San Juan Avenue intersection;
B. install a raised crosswalk with stop signage at the existing crosswalk adjacent to the
Fort Mellon Park green space; C. install a raised crosswalk with stop signage adjacent to
Lake Carola and to add D. involve the Police Department by enforcing; the speed limit.
3. Community Development Block Grant 2013 -2014 Annual Action Plan
[Commission Memo 13 -165] (RM -8.C)
Mr. Bonaparte said that Staff recommends approval of the submission of
the Plan to the Department of Housing and Urban Development which has to be
submitted before 4:30 PM on Friday, August 16, 2013.
Commissioner Williams said that a greater effort should be made to
communicate to the communities and to properly notify the public and that the
information should be presented to the Commission in a timely manner to allow more
time and opportunity for review. Action will be taken on this item at tonight's Regular
Meeting.
4. Paw Park Village designation. [Commission Memo 13 -168] (RM -8.F)
Mr. Bonaparte said that just prior to today's Work Session, Planning and
Development Services Director Russ Gibson asked that action scheduled for this item at
tonight's Regular Meeting be deferred to the next meeting.
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AUGUST 1.2, 201.3
WORK SESSION
Christine Dalton, Community Planner /Historic Preservation Officer,
reviewed the request to officially designate the area around Paw Park as "Paw Park
Village ". Adaptive use of the park has encouraged pet friendly business development in
the area. Several pet friendly businesses have located near the park and new pet friendly
businesses are currently in development within the vicinity. The proposal to designate the
park and its immediate area as "Paw Park Village" is an effort to further revitalize the
area by attracting additional pet friendly businesses. If designated, the area will be
recognized with signs and marketed through. the City's website and the Historic Sanford
Welcome Center. Funding for "Paw Park Village" signs may be available through the
Seminole County 17 -92 Community Redevelopment Agency, at no cost to the City.
5. Purchase of the Hickman Marital Trust property at 308 E. lst Street. [Commission
Memo 13 -170] (RM -8.H)
Deputy City Manager Tom George reviewed a diagram of the property at
308 E. 1St Street and surrounding properties. The property is the entire eastern half of a
City block bounded by 1St Street, Palmetto Avenue, Commercial Street and Sanford
Avenue. For many years the City has leased and used this property at an annual cost of
approximately $4,400 for taxes and lease payment due on July 1St of each year. Purchase
of this property will complete the acquisition of one complete block of valuable property
in the heart of downtown Sanford. The City already owns the western half of this block
CITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
as the result of an earlier purchase of the southwest quadrant and a more recent trade of
the former Sanford Police Station for the FLSPECS property. The purchase price for this
property is $450,000 and City closing costs are estimated to be $16,000. These funds will
come from General Fund balance. The contract calls for $5,000 to be delivered to an
Escrow Agent within 10 days from the effective date with the remaining balance due at
closing. Action on this item is scheduled for tonight's Regular Meeting.
6. Classification & Pay Plan amendment. [Commission Memo 13 -172]
(RM -8..I)
This item was removed from the agenda.
7. Regular Meeting Agenda Items — additional information and /or questions.
Regarding Item 7.C.1, Planning and Development Services Director Russ
Gibson submitted a revised Ordinance No. 4300 for first reading. He reported that the
City Attorney's Office made three revisions to the ordinance subsequent to the
publication of the Agenda packet: Condition 1: In consultation with the applicant's
attorney the number of years before this rezoning will expire were revised to "...5 years
from the effective date of the approval..." instead of the previous "...3 years from the
effective date of the approval... "; Condition 16: Reworded by the City Attorney in
accordance with the Planning and Zoning Commission's previous approval to read as
follows: "16. The language required in Section 177.091(27), Florida Statutes, provides
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AUGUST 129 2013
WORK SESSION
relating to plats shall be supplemented with the following underlined text in the plat(s)
relating to the subject property: "NOTICE; This plat, as recorded in its graphic form, is
the official depiction of the subdivided lands described herein and will in no
circumstances be supplanted in authority by any other graphic or digital form of the plat.
There may be additional restrictions that are not recorded on this plat that may be found
in the public records of this County. The property that is platted is located in the Westside
Industry and Commerce District (WIC) under the City of Sanford Comprehensive Plan
and land development regulations. This district allows commercial and industrial uses.
Commercial and industrial uses may be developed in proximity to the platted property
subject to then existing planning and zoning codes and ordinances and land development
regulations the City of Sanford. ". Condition 17 was included in accordance with the
Planning and Zoning Commission's previous approval.
8. City Manager Comments.
Mr. Bonaparte called upon Public Information Officer Lisa Mosca to share a
number of initiatives going on to promote the City of Sanford in a positive light.
Ms. Mosca distributed and reviewed a powerpoint presentation of Marketing
and Advertising Initiatives for the City of Sanford dated August 2013, which includes an
article published in the Orlando Weekly in which Sanford was voted as having the best
downtown experience; a full page ad published in the Orlando Weekly — Take a walk on the
CITY COMMISSION MINUTES
AUGUST 12, 2013
WORK SESSION
Riverside!; an advertisement placed in the Lake Mary Life Magazine & Arrive Magazine
(Amtrak) promoting what Sanford has to offer, Discover the Charm; Amtrak's website which
displays photos of Sanford; Discover Sanford brochures, the Jewel on the St. Johns River;
Maus Media promo videos: Faces of Sanford, Sanford's Designed for Business, Sanford's
Downtown Expansion, and Mayor's Welcome; an advertisement going into the Southeast
Real Estate Business and web /online advertising; a two page spread in the Excellence in
Seminole Magazine /Sanford Chamber Directory; a Pathways to History eight page brochure;
and an article on RiverWalk Phase 11 published in the Florida Forward online Magazine.
Deputy City Manager George said that today he received seven responses to a
request for qualifications for management for the Mayfair Golf Course. The responses will be
reviewed and ranked and negotiations will begin with the first ranked company or individual.
It will be brought back to the Commission for approval.
City Attorney Colbert asked if the Commission would consider an add -on
item tonight regarding the Mayfair lawsuits. In the last Attorney /Client Session regarding
Mayfair a potential way to resolve the eviction suit was discussed. Since that session, Mr.
Williams has passed away and an estate was opened which allowed for resolve of the
eviction suit. The other side has approached Mr. Lawton's firm and said they are still willing
to resolve the eviction suit as was discussed in the last attorney /client session, that is, we
already have possession so that is no longer an issue; we would get the money shortly from
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AUGUST 129 2013
WORK SESSION
the registry of the court without them continuing to fight that; we would get a $120,000
judgment, and the suit would ultimately be dismissed and there would be no more costs and
attorneys fees. If the Commission still wants to settle, he can bring it up at the meeting
tonight as an add-on item and the Commission can take action. The Commission concurred
to take action at tonight's Regular Meeting.
There being no further busine
Attest:
VA
City Clerk
CP