101413 ws agn & minCITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION MEETING
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, October 14, 2013 300 North Park Avenue
4 rm Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing; an organization and presenting its
views during; a quasi- judicial hearing; will be allowed five (5) minutes, and a person
speaking; under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the time limit policy. Each person desiring; to
address the City Commission on an agenda item pending before the City Commission
must, before addressing; the City Commission, legibly complete a citizen's input form and
submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a democratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04/11/11)
AGENDA
1. Discussion re: Quasi Judicial Matters — Lonnie Groot 4:00 — 4:15 PM
CITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSION
2. Discussion re: electronic agenda process. 4:15 — 4:25 PM
3. Presentation of Public Records Request annual report. 4 :25 — 4:30 PM
[Commission Memo 13 -203]
4. Discussion re: streetlight upgrades for the Georgetown 4:30 -- 4:45 PM
neighborhood. [Commission Memo 13 -215]
5. CDBG update. [Commission Memo 13 -216] 4:45 — 5 :00 PM
6. Update on Mayfair Golf Course. 5:00 - 5:15 PM
7. Discussion re: revising/updating codes for Code Enforcement 5:15 — 5:30 PM
8. Regular Meeting Agenda Items — additional information and /or
questions. 5 :30 — 5:50 PM
A) Resolution No. 2442 re: revitalization of Paw Park Village and Coastline
Park/U.S.17 -92 /Laurel Avenue Multi -Use Trail. [Commission Memo 13-
210](RM S.C)
B) Wayfinding Master Plan Amendment. [Commission Memo 13-211]
(RM 8.D)
C) Lease with Seminole County Public Schools for property at Mellonville
Avenue and Celery Avenue.
D) Resolution No. 2440 re: Amendment to Classification & Pay Plan
[Commission Memo 13 -208] (RM -8.A)
E) Resolution No. 2441 re: Administrative Fees for Municipal Liens
[Commission Memo 13 -209] (RM -8.13)
9. Briefing items. 5:50 — 5:55 PM
City Manager's Annual Performance Evaluation.
10. City Manager Comments. 5:55 — 6:00 PM
CITY COMMISSION MINUTES
OCTOBER 149 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
October 14, 2013, at 4 :00 PM, in the City Commission Chambers, City Hall, 300 North
Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett (present at 4:40 PM)
Commissioner Mark M °Carty
Commissioner Velma Williams
Commissioner Patty Mahany (present at 4:36 PM)
City Manager Norton N. Bonaparte, Jr.
Assistant City Attorney Lonnie Groot
City Clerk Cynthia Porter
Absent: Vice Mayor Randy Jones
City Attorney William L. Colbert
Commissioner Mahany called the Work Session to order at 4:36 PM.
1. Discussion re: Quasi Judicial Matters — Lonnie Groot
Assistant City Attorney Lonnie Groot briefly reviewed the Quasi Judicial
process. He distributed and reviewed information including a quasi judicial case where
there was obvious bias and partiality of a CounciIperson and her participation in a
proceeding. If you express bias before a hearing you eliminate your vote. You can Iisten
to an issue but don't respond; and when it comes before the Commission for
consideration you must disclose that you have listened [Mayor Triplett present at 4:40
PM.] Mr. Groot offered to further review this item when more time allows.
CITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSION
2. Discussion re: electronic agenda process.
In a prior meeting Commissioner M °Carty raised questions about the
electronic agenda process and whether the process is being utilized. He would like to be
able to search documents and asked about researching public records. He is also
interested in streaming the meetings and would like to be able to take electronic notes
about agenda items.
City Clerk Cynthia Porter displayed what is currently provided via the
City's website and explained that while an electronic agenda process is not being utilized,
the agenda and pertinent back up can be accessed via the website. As for accessing public
records electronically, Ms. Porter said that in November the Weblink program will be
available on the City's website and will allow anyone with internet access to link to the
Lasencche program to search and review the City's historical documents.
Mr. Bonaparte said if the Commission wants something else in terms of
the agenda in addition to what is already provided to let him know. Commissioner
M'Carty said he will provide Mr. Bonaparte names of other cities which utilize the IQM2
electronic agenda process for his review.
3. Presentation of Public Records Request annual report. [Commission Memo I3-
203]
CITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSIiON
Mayor Triplett thanked Records Manager Pat Lee for the report and for all
the hard work that is done regarding public records requests.
4. Discussion re: streetlight upgrades for the Georgetown neighborhood.
[Commission Memo 13 -215]
Deputy City Manager Tom George and Public Works Director Bilal
Iftikhar reviewed information regarding this item. The Commission directed Staff to
determine if CDBG funds are available now for upgrading streetlights to 400 watts. City
Manager Bonaparte will have discussion with Commissioner Williams regarding having
a Georgetown resident committee identify priority areas and come up with a plan to
phase upgrading streetlights over the next few years.
5. CDBG update. [Commission Memo 13 -216]
Senior Project Manager Andrew Thomas gave an update on the
Community Development Block Grant Program and Neighborhood Stabilization
Program.
6. Update on Mayfair Golf Course.
Gene Garrote, President, Integrity Golf Company, LLC, gave an update on
the happenings at the golf course.
7. Discussion re: revising /updating codes for Code Enforcement.
CITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSION
City Manager Bonaparte said that this item will be postponed to another
Work Session due to time constraints.
8. Regular Meeting Agenda Items --- additional information and /or questions.
A) Resolution No. 2442 re: revitalization of Paw Park Village and Coastline
Park/U.S.17 -92 /Laurel Avenue Multi -Use Trail. [Commission Memo 13-
210](RM 8.C)
Community Planner /Historic Preservation Officer Christine Dalton
reviewed this item. The Commission was supportive in making the concept work.
Action will be taken on this item at tonight's Regular Meeting,
B) Wayfinding Master Plan Amendment. [Commission Memo 13 -211]
Amendment.
(RM 8.D)
Ms. Dalton distributed and reviewed information regarding the
Commissioner Williams said that she received two emails regarding the
Wayfinding Master Plan from members of the Historic Trust. Planning and Development
Director Russ Gibson said that he saw the emails this afternoon that support having the
City Commission consider the Historic District signs that are proposed to be affixed to
the existing lamp posts exactly as they were designed by the artist. Staff does not find
that the design is exactly consistent with the Wayfinding Sign Program and moreover the
CITY COMMISSION MINUTES
OCTOBER 149 2013
WORK SESSION
opinion of the professional that was involved in the original design of the Program said
the sign should be tweaked. Ms. Dalton said that the Amendment scheduled for approval
tonight is independent of what the Historic Trust is proposing.
Mr. Bonaparte said it seems there is contention with the Historic Trust
sign and suggested that it could be mediated to see if there is a happy middle ground.
Mayor Triplett said the big question is the Wayfinding Program versus neighborhood
identification. He said he would like to hear a unified voice out of the Historic Trust and
the HPB and have their thoughts on paper versus the Commission making a decision
without complete information.
Mayor Triplett said if there are any comments about the Historic Trust
sign they can be addressed under the Citizen Participation portion of tonight's meeting.
C) Lease with Seminole County Public Schools for property at Mellonville
Avenue and Celery Avenue.
Mr. Bonaparte said the Mayor had discussion with the School Board
regarding a potential seven year lease of their property located at Mellonville Avenue and
Celery Avenue. The attorneys will meet to put language together which will allow the
City to utilize the property and in exchange the City would annually provide $5,000 in
scholarships to eligible students of the Seminole County Public School System for
participation in City programs.
CITY COMMISSION MINUTES
OCTOBER 14, 2013
WORK SESSION
Commissioner M °Carty said that Seminole County is looking to take over
the Head start Program and if they are granted the grant will utilize the Hopper Center.
The 4C Program administers the grant and is looking to move to Orlando which will
eliminate 100 children from the program. He drafted a letter to Ms. Fuentes, Director of
the Federal Office of Head Start in Washington, DC, and asked the Commission to sign it
if they are in agreement and support of Seminole County.
D) Resolution No. 2440 re: Amendment to Classification & Pay Plan
[Commission Memo 13 -208] (RM -8.A)
E) Resolution No. 2441 re: Administrative Fees for Municipal Liens
[Commission Memo 13 -209] (RM -8.B)
Mr. Bonaparte said that items D & E can be addressed tonight.
9. Briefing items.
City Manager's Annual Performance Evaluation,
Mayor Triplett said that Ms. Davison will provide the necessary
evaluation form and asked the Commission to provide their evaluations to Ms. Davison
for handling.
Mayor Triplett provided a copy of an email from Senator Simmons
regarding Springs Protection Legislation and asked the Commission to read it because it
states that significant costs will be borne by local governments found within spring
protection zones.
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Commissioner Mahany announced that she will not be at tonight's regular
meeting.
10. City Manager Comments.
There being no further business, the meeting was adjo*ned at 6:58 PM.
Mayor Jeff
Attest:
City dlerk
Cp