111813 ws agn & minCITY COMMISSION MINUTES
NOVEMBER 18, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION MEETING
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, November 18, 2013 300 North Park Avenue
4 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing an organization and presenting its
views during a quasi-judicial hearing will be allowed five (5) minutes, and a person
speaking under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the time limit policy. Each person desiring to
address the City Commission on an agenda item pending before the City Commission
must, before addressing the City Commission, legibly complete a citizen's input form and
submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a democratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04111111)
AGENDA
CITY COMMISSION MINUTES
NOvEmBER 1.8, 2013
WORK SESSION
1. Consultant Presentations re: Management and Analysis of Operations and
Structure
• Management Partners 4 :00 — 4:30 PM
• Munilytics 4:30 — 5:00 PM
• Berkshire Advisors 5:00 — 5:30 PM
2. Regular Meeting Agenda Items — additional information and/or questions.
5:30 - 5:35 PM
A) Mellonville Annex lease (RM 8.1) [Commission Memo 13 -242]
B) Mayfair Golf Course — utilize funds fiom lease payments
[Commission Memo 13 -238] (RM 8.L)
3. Briefing items.
• Marina Isle Lease
5 :35 — 5:40 PM
• Discussion re: having Seminole County administer the City's
CDBG program
4. City Manager's evaluation. 5:40 — 5:55 PM
5. City Manager Comments. 5:55 -- 6:00 PM
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
November 18, 2013, at 4:00 PM, in the City Commission Chambers, City Hall, 300
North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Mark M'Carty
Commissioner Velma Williams
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Absent: Commissioner Patty Mahany
Mayor Triplett called the Work Session to order at 4:13 PM.
1. Consultant Presentations re: Management and Analysis of Operations and
Structure
City Manager Bonaparte distributed a revised ten year budget forecast for
2014 -2024 and said beginning with FY 2016 there is a deficit which continues to
escalate; we are not sustainable as we are currently configured. We have looked to have
a study of our organization that can identify how we can re -tool, restructure, or realign
ourselves so necessary steps can be taken to be sustainable and not wait until 2015 -2016
and have to take drastic measures for our organization. That is the impetus for why we
need to have a company take a look at us because otherwise we are headed for
catastrophe. Three companies will give a presentation today and a rating sheet will be
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
WORK SESSION
provided. At the December 9 "' meeting the Commission can discuss the written
proposals and presentations and make a decision on a firm.
The following firms distributed and reviewed information and gave a
presentation: Management Partners; Munilytics; and Berkshire Advisors.
2. Regular Meeting Agenda Items — additional information and/or questions.
A) Mellonville Annex lease (RM 8.I) [Commission Memo 13 -242]
Mayor Triplett said this item will be pulled at this time.
B) Mayfair Golf Course — utilize funds from lease payments
[Commission Memol3 -238] (RM 8.L)
Deputy City Manager George said that he is working his way through the
probate case with the estate of Steve Phillips /Maece Taylor regarding tangible property at
the golf course. Negotiations have taken place and have resulted in the City offering to
pay a lump sum for a few items that are still useful to the Club and then releasing the
remaining items for auction by the estate. This will require the City to purchase
replacement equipment for many of the items released to the estate. Staff is currently
finalizing lists of essential equipment and pricing these items to arrive at an estimated
total cost. Although this total is not expected to reach $40,000, staff is requesting
authorization from the City Commission to utilize an amount up to but not to exceed
$40,000 of the Court released funds.
CITY COMMISSION MINUTES
NOVEMBER 189 2013
WORK SESSION
3. Briefing items.
• Marina Isle Lease
Deputy City Manager George said that he and Mr. Bonaparte met with
Frank Cerasoli, Managing Partner with TFA IV, and the result is that the lessee paid the
taxes for 2011 and 2012 which were in arrears and hopes to pay the 2013 taxes by April
Kola
• Discussion re: having Seminole County administer the City's CDBG
program,
Mr. Bonaparte said there have been challenges with implementation and
carrying out the CDBG program.. The current budget provides for funding Mr. Thomas'
position through the General Fund. At the last meeting the Commission approved the
position of Community Development Block Grant Coordinator which would be paid by
CDBG funds. However, after discussions with Staff it was decided to meet with
Seminole County Staff regarding administering the program rather than hire for the
position. The City would retain entitlement status; the Commission would retain its
ability to approve the planning; the County would simply administer the program for the
City and be paid the administration fee by CDBG funds. It would save money because
the County already has staff and resources and it would not be necessary to hire new City
personnel, There is also a benefit to the citizens of Sanford because while they will be
CITY COMMISSION MINUTES
NovEMBER 181, 2013
WORK SESSION
interacting with County staff about the City's CDBG program they will also be able to
get information about other County programs that they could benefit from. He requested
that the Commission authorize him to get with the City Attorney to prepare a formal
agreement for action by the Commission at the next meeting. There was no objection by
the Commission.
Mr. George gave an update on the Celebrate Sanford weekend event. The
event was considered a success; unity and pride was shown; working relationships with
the community and organizations were renewed; diversity and culture were highlighted;
and the estimated attendance was 15,000. A number of sponsors and partners
participated; $49,852 in revenues and sponsorships was collected; the event was short of
breaking even by $2,272. There is already talk about doing a community unity month
long event next year with more events spread throughout the month.
Mr. Bonaparte said a suggested letter for Congressman Mica was received
from our Federal Legislator Jim Davenport which was shared with the Commission and
he asked for authorization for the Mayor to send it. There was no objection.
Regarding the earlier presentations by the management firms, Finance
Director Cynthia Lindsay distributed a pricing tabulation for the firms and rating sheets
which she asked the Commission to fill out and return to City Manager's Staff to pass
along to her.
NovE MBER 189 2013
WORK SESSION
Mayor Triplett asked for explanation regarding Consent Agenda items G,
J,1, and 0. He said that Consent Item 0 will be pulled for further review and discussion.
Commissioner M'Carty said that he asked Assistant City Attorney Groot
to prepare an ordinance regarding taxi cabs; it would create great revenue. He also said
there needs to be a handle on panhandling.
4. City Manager's evaluation.
The Commission briefly discussed the City Manager's evaluation which
ranked 4.2 (above standards). Mr. Bonaparte thanked the Commission and asked that
they authorize a I% pay increase which is what was given to Staff. Mayor Triplett said it
will be on the December 9 Regular Meeting agenda for approval.
5. City Manager Comments.
There being no further business, the meeting was adjourneot 6:4§ PM.
Mayor Jeff
Attest:
City Clerk
cp