111813 rm agn & minCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION MEETING
MONDAY, November 18, 2013
7 PM
NovEMBER 1$, 2013
REGULAR MINUTES
City Commission Chambers
V Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing an organization and presenting its
views during a quasi- judicial hearing will be allowed five (5) minutes, and a person
speaking under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the tirne limit policy. Each person desiring to
address the City Commission on an agenda item pending before the City Commission
must, before addressing the City Commission, legibly complete a citizen's input form and
submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a dernocratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04 /11111)
AGENDA
1) Meeting call to order- by Mayor Triplett.
CITY COMMISSION .MINUTES
NOVEMBER 18, 2013
REGULAR MINUTES
2) Invocation by Pastor Cornelius Blue, Greater New Mt. Zion M.B. Church.
3) Pledge of Allegiance.
4) Presentation:
• Presentation of Citizens Academy graduation certificates
5) Minutes.
October 14, 2013 Work Session and Regular Meeting.
6) CONSENT AGENDA: The action proposed to be taken is stated for each item
on the Consent Agenda. Unless the item is removed from the Consent Agenda by
a City Commission member, no discussion on individual items will occur and a
single motion will approve all items.
[Commission Memo 13228]
A. Approve purchase of seven electrocardiogram monitors fi-om Zoll
Medical Corp. at a total cost of $219,147.50.
B. Approve award of a continuing (Master) contract to the Firm of Cardno
Entrix for I- Iydrogeological Well Maintenance Services.
C. Approve procurement for Alley Rehabilitation Program in amount not to
exceed $74,000 to Caraway Concrete Construction, Inc.
D. Approve procurement of services for Secondary Drainage Projects in
amount not to exceed $70,000 to Caraway Concrete Construction, Inc.
E. Approve two purchase orders to Risher Scientific Co., LLC, in the
total amount of $53,000 for breathing apparatus and in house repair
of air packs.
F. Approve submittal of the Federal Emergency Management Agency
(FEMA) Assistance to Firefighters Grant (AFG) application.
CI'T'Y COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MINUTES
G. Approve agreement between Serengeti Properties, LLC and the City for a
reclaimed water line extension fi-orn Cameron Avenue to Brisson Avenue.
H. Approve purchase order to Hareros Chemicals for polymer and
coagulant chemicals at a cost of $206,459.
Award purchase order to Pace Analytical Services, Inc., for laboratory
services not to exceed $90,000.
J. Approve Water Conservation Cost Share Agreement between the
St. Johns River- Water Management District (SJRWMD) and the City.
K. Approve change order to Killebrew, Inc. for water system
improvements, not to exceed $400,000.
L. Approve procurement for roadway striping and markings in amount
not to exceed $15,000 to Fausnight Stripe and Line, Inc.
M. Approve proposal with CDM Smith for consulting services related to
Aquifer Storage and Recovery (ASR) Permitting and testing at a cost not
to exceed $74,950.
N. Approve contract addendurn Buyer Initiated Payments (BIP) with
SunTrust for PCard processing.
O. Authorize Mayor to execute lease agreement with T- Mobile USA for
the Third Amendment to the Site Agreement for Land and the
Agreement and Memorandum of Third Amendment to Site
Agreement for Land.
P. Approve issuance of a blanket purchase order in the amount of $40,000 to
Caraway Concrete Inc. for miscellaneous concrete work at Mayfair Golf
Course.
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to be a
time for the public to obtain information about the subject matter of the hearing.
(Hearing Sequence- I" - staff-, 2 "`r - applicant /requesting party; 3 "' - public; final -
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MINUTES
City Commission motion, discussion and action.)
A. RE: 0.254 acre at 2508 French Avenue; Long Far, Inc., owner, c/o
Daniel Yang. Ad published October 27, 2013.
1) Second reading of Ordinance No. 4306 to change the future land
use map of the Sanford Comprehensive PIan from LDR -SF, Low
Density Single Family to GC, General Commercial. [Commission
Memo 13 -229]
2) Second reading of Ordinance No. 4307 to rezone the property
from SR -1, Single Family Residential to GC -2, General
Commercial. [Commission Memo 13 -230]
B. First reading of Ordinance No. 4308 annexing two parcels totaling 0.91
acre at 2721 W. I" Street and 2601 W. 2 "d Street. Sun Rail Village, LLC,
owner. Ad published November 17, 2013. [Commission Memo 13 -232]
8) OTHER ITEMS.
A) Resolution No. 2442, schedule of 2014 City Commission Meeting
dates. [Commission Memo 13-231]
B) Resolution No. 2443, extending the Lien Amnesty Program to
December 20, 2014. [Commission Memo 13 -233]
C) Resolution No. 2444, authorizing employee loans through the City's
employee ICMA Deferred Compensation Plan. [Commission Memo
13 -240]
D) Condemnation of structure — 1101 Willow Avenue. Notice sent to
owner Annie Bell Woods on October 31, 2013. Property posted October
31, 2013. Ad published in the Sanford Herald on November 6 and 10,
2013. [Commission Memo 13 -234]
E) Condemnation of structure — 1210 W. 10' Street. Notice sent to owner
Gayle Murphy -Lewis on October 31, 2013. Ad published in the Sanford
Herald November 6 and 10, 2013. [Commission Memo 13 -235]
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MINUTES
1+) Request for lien reduction -- 111 W. Cedar Avenue. Linda Black,
owner. [Commission Memo 13 -236]
G) Seminole County .IPA re: Celery Avenue /13c" Street
Intergovernmental Transfer. [Commission Memo 13 -237]
H) Award hid and approve procurement of Layne Inliner LLC for
Stormwater Pipe Lining Project in the amount of $311,476.
[Commission Memo 13 -239]
I) Approve lease with the Seminole County School District and
authorize the City Manager and City Attorney to
snake changes that may be required that are substantially
consistent with the terms presented to the City
Commission. [Commission Memo 13 -242] (WS 2.A)
J) Resolution No. 2445, amending the City's annual operating budget for
fiscal year 201212013. [Commission Memo 13 -241 ]
K) Resolution No. 2446 adopting the City's Claims and Litigation
Settlement Policies. [Commission Memo 13 -243]
L) Authorize use of funds from Mayfair lease payments in an amount up
to $45,000 for the purchase of tangible property necessary for the
operation and maintenance of Mayfair Golf Course. [Commission Memo
13 -238] (WS -2.13)
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT,
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak
and may present additional written material. if you have a matter you would like
to discuss which requires more than five (5) n-iinutes, please feel free to arrange a
meeting with the appropriate administrative or elected official. This Citizen
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MINU`ITES
Participation is for the City Commission to receive citizen input and comments
pertaining to matters over which the City Commission has jurisdiction or control.
Questions directed to the City Commission may be referred to City staff to be
answered within a reasonable period of time following the meeting.
13} CITY COMMISSIONER'S REPORTS.
CITY COMMISSION MINUTES
NOVEMBER 189 2013
REGULAR MEETING
The City Commission of the City of Sanford, Florida, met in Regular '
Meeting on Monday, November 18, 2013, at 7 PM, in the City Commission Chambers,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Mark M °Carty
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
1) Meeting was called to order by Mayor Triplett at 7:20 PM.
2) Invocation by Pastor Cornelius Blue, Greater New Mt. Zion M.B. Church.
3) Pledge of Allegiance.
4) Presentation:
• Presentation of Citizens Academy graduation certificates
5) Minutes.
October 14, 2013 Work Session and Regular Meeting.
Vice Mayor Jones moved to approve the Minutes. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
CITY COMMISSION MINUTES
NOVEMBER 189 2013
REGULAR MEETING
Commissioner Mahany Aye
6) CONSENT AGENDA: [Commission Memo 13 -228]
A. Approve purchase of seven electrocardiogram monitors from Zoll Medical
Corp. at a total cost of $219,147.50.
B. Approve award of a continuing (Master) contract to the Firm of Cardno
Entrix for Hydrogeological Well Maintenance Services.
C. Approve procurement for Alley Rehabilitation Program in amount not to
exceed $74,000 to Caraway Concrete Construction, Inc.
D. Approve procurement of services for Secondary Drainage Projects in an
amount not to exceed $70,000 to Caraway Concrete Construction, Inc.
E. Approve two purchase orders to Fisher Scientific Co., LLC, in the
total amount of $53,000 for breathing apparatus and in house repair
of air packs.
F. Approve submittal of the Federal Emergency Management Agency
(FEMA) Assistance to Firefighters Grant (AFG) application.
G. Approve agreement between Serengeti Properties, LLC and the City for a
reclaimed water line extension from Cameron Avenue to Brisson Avenue.
H. Approve purchase order to Harcros Chemicals for polymer and
coagulant chemicals at a cost of $206,459.
CITY COMMISSION MINUTES
NOVEMBER 18, 201.3
REGULAR MEETING
I. Award purchase order to Pace Analytical Services, Inc., for laboratory
services not to exceed $90,000.
J. Approve Water Conservation Cost Share Agreement between the
St. Johns River Water Management District (SJRWMD) and the City.
K. Approve change order to Killebrew, Inc. for water system
improvements, not to exceed $400,000.
L. Approve procurement for roadway striping and markings in amount
not to exceed $15,000 to Fausnight Stripe and Line, Inc.
M. Approve proposal with CDM Smith for consulting services related to
Aquifer Storage and Recovery (ASR) Permitting and testing at a cost not
to exceed $74,950.
N. Approve contract addendum Buyer Initiated Payments (BIP) with
SunTrust for PCard processing.
O. Authorize Mayor to execute lease agreement with T- Mobile USA for
the Third Amendment to the Site Agreement for Land and the
Agreement and Memorandum of Third Amendment to Site
Agreement for Land.
P. Approve issuance of a blanket purchase order in the amount of $40,000 to
Caraway Concrete Inc. for miscellaneous concrete work at Mayfair Golf
CITY COMMISSION MINUTES
NOVEMBER 18� 2013
REGULAR MEETING
Course.
Consent Agenda Bern O was removed.
Vice Mayor Jones moved to approve Consent Agenda Items A -N and P.
Seconded by Commissioner M °Carty and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
7) PUBLIC HEARINGS:
A. RE: 0.254 acre at 250$ French Avenue; Long Far, Inc., owner, c/o Daniel
Yang. Ad published October 27, 20I3.
1) Second reading of Ordinance No. 4306 to change the future land
use map of the Sanford Comprehensive Plan from LDR-SF, Low
Density Single Family to GC, General Commercial. [Commission
Memo 13 -2291
Vice Mayor Jones moved to adopt Ordinance No. 4306. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MEETING
2) Second reading of Ordinance No. 4307 to rezone the property from
SR -1, Single Family Residential to GC -2, General Commercial.
[Commission Memo 13 -230]
Commissioner Williams moved to adopt: Ordinance No. 4307. Seconded
by Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor ,Tones
Aye
Commissioner M'Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
B. First reading of Ordinance No. 4308 annexing two parcels totaling 0.91
acre at 2721 W. I" Street and 2601 W. 2 "" Street. Sun Rail Village, LLC,
owner. Ad published November 17, 2013. [Commission Memo 13 -232]
Vice Mayor Jones moved to approve the first reading of Ordinance No.
4308. Seconded by Commissioner Williams and carried by vote of the Commission as
follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
8) OTHER ITEMS.
A) Resolution No. 2442, schedule of 2014 City Commission Meeting dates.
CITY COMMISSION MINUTES
NOVE MBER 189 2013
REGULAR MELTING
[Commission Memo 13 -231 ]
Commissioner Mahany moved to approve Resolution No. 2442.
Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M'Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
B) Resolution No. 2443, extending the Lien Amnesty program to December
20, 2014. [Commission Memo 13 -233]
Commissioner Mahany moved to approve Resolution No. 2443.
Seconded by Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
C) Resolution No. 2444, authorizing employee loans through the City's
employee 1CMA Deferred Compensation Plan. [Commission Memo 13-
240]
Commissioner Williams moved to approve Resolution No. 2444.
Seconded by Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett Aye
Vice Mayor Jones Aye
CITY COMMISSION MINUTES
NOVEMBER 18, 203
REGULAR MEETING
Commissioner M °Carty Aye
Commissioner Williams Aye
Commissioner Mahany Aye
D) Condemnation of structure — 1101 Willow Avenue. Notice sent to owner
Annie Bell Woods on October 31, 2013. Property posted October 31,
2013. Ad published in the Sanford Herald on November 6 and 10, 2013
[Commission Memo 13 -234]
Commissioner M'Carty moved to approve condemnation of the structure
at 1101 Willow Avenue. Seconded by Vice Mayor Jones and carried by vote of the
Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
E) Condemnation of structure — 1210 W. I I"' Street. Notice sent to owner
Gayle Murphy -Lewis on October 31, 2013. Ad published in the Sanford
Herald November 6 and 10, 2013. [Commission Memo 13 -235]
Vice Mayor Jones moved to approve condemnation of the structure at
1210 W. I I "' Street. Seconded by Commissioner M °Carty and carried by vote of the
Commission as follows:
Mayor Triplett Aye
Vice Mayor Jones Aye
CITY COMMISSION MINUTES
NovE, MBE 18, 2013
REGULAR MEETING
Commissioner M'Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
F) Request for lien reduction — 111 W. Cedar Avenue. Linda Black, owner.
[Commission Memo 13 -236]
Commissioner Williams moved to approve the request to reduce the lien
on 111 W. Cedar Avenue to $6,066.80 contingent upon payment within thirty days (30)
days of closing the sale of the property. Seconded by Commissioner M °Carty and carried
by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor .Tones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
G) Seminole County JPA re: Celery Avenue /13 °i Street Intergovernmental
Transfer. [Commission Memo 13 -237]
Vice Mayor .Tones moved to approve the Interlocal Agreement
implementing the provisions of the JPA with the County and providing for the transfer of
jurisdictional control over 131' Street from United States Highway 17/92 to Sanford
Avenue and over Celery Avenue from Sanford Avenue easterly to the existing City limits
near Sipes Avenue. Seconded by Commissioner Williams and carried by vote of the
Commission as follows:
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MEETING
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
H) Award bid and approve procurement of Layne Inliner LLC for Stormwater
Pipe Lining Project in the amount of $311,476. [Commission Memo 13-
239]
Vice Mayor Jones moved to approve this item. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
1) Approve lease with the Seminole County School District and authorize the
City Manager and City Attorney to make changes that may be required
that are substantially consistent with the terms presented to the City
Commission.. [Commission Memo 13 -242] (WS 2.A)
This item was pulled from the agenda.
J) Resolution No. 2445, amending the City's annual operating budget for
fiscal year 201212013. [Commission Memo 13-2411
Commissioner Mahany moved to approve Resolution No. 2445.
CITY COMMISSION MINUTES
NOVEMBER 189 2013
REGULAR ME, STING
Seconded by Commissioner M °Carty and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
K) Resolution No. 2446 adopting the City's Claims and Litigation Settlement
Policies. [Commission Memo 13 -243]
Commissioner Williams moved to approve Resolution No. 2446.
Seconded by Vice Mayor Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor .Tones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
Commissioner Mahany
Aye
L) Authorize use of funds from Mayfair lease payments in an amount up to
$40,000 for the purchase of tangible property necessary for the operation
and maintenance of Mayfair Golf Course. [Commission Memo 13 -238]
(WS -2.B)
Vice Mayor Jones moved to approve this item. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Jones
Aye
Commissioner M °Carty
Aye
Commissioner Williams
Aye
CITY COMMISSION MINUTES
NOVEMBER 18, 2013
REGULAR MEETING
Commissioner Mahany Aye
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION.
Toby Wells asked about the status of lighting for Georgetown. Public
Works Director Bilal Iftikhar said that he has a meeting tomorrow with FPL to discuss
lighting options.
13) CITY COMMISSIONER'S REPORTS.
Commissioner M'Carty reported that this month has been busy: he walked
his daughter down the aisle; went to his 45tt' high school reunion; and had a knee
replacement. He also said that public safety is a top priority. He had discussion with
Chief Smith and Deputy Chief Scott about staffing, reducing the crime rate, the need for
more police officers and an IT person, and full time legal counsel on staff. He reviewed
information regarding the crime rate and said that we need to look at how to do more to
reduce crime.
Commissioner Mahany congratulated Mayor Triplett for being awarded
Seminole County's Elected Official of the Year at the I st Annual Tri- County League of
Cities Distinguished Service Awards Gala held on Friday, November 8, 2013 at the Harry
CITY COMMISSION MINUTES
NOVEMBER 189 2013
RE GULAR MEE, TING
P. Leu Gardens in Orlando, Florida.
Mayor Triplett said that the Veterans Day ceremony was beautiful and
thanked Staff for their participation.
There being no further business, the meeting was 4djouaned at 9:00 PM.
Mayor Jeff
Attest:
City C rk
31