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102813 ws agn & minCITY COMMISSION MINUTES CITY OF SANFORD CITY COMMISSION MEETING MONDAY, October 28, 2013 4 PM OCTOBER 28, 2013 WORK SESSION Railroad Depot Room 2"d Floor Sanford City Ball 300 North Park Avenue Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a pet-son decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the force to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11111) AGENDA 1. Sanford Welcome Center — introduction of new Staff — Chris McLeod 4:00 -- 4 :05 PM CITY COMMISSION MINUTES OCTOBER 28, 2013 WORT{ SESSION 2. Discussion re: 2014 City Commission Regular Meeting Schedule. [Commission Memo 13 -218] 4:05 — 4:10 PM 3. Discussion: Extension of Sanford Community Redevelopment Agency (CRA) [Commission Memo 13 -225] 4:10 -- 4:40 PM 4. Discussion re: revising /updating codes for Code Enforcement 4:40 — 5:00 PM 5. Regular Meeting Agenda Items — additional information and /or questions. 5:00 — 5:30 PM A) Request to purchase Axon Flex Body Cameras. [Commission Memo 13- 217.13] (RM 6.13) B) Consent Agreement with Central Florida Regional Hospital. [Commission Memo 13- 217.E] (RM 6.E) C} Marina Isle Lease Agreement [Commission Memo 13 -227] (RM 8.A) D) Network Redesign [Commission Memo 13- 217.M] (RM 6.M) E) Historic Trust Signs. [Commission Memo 13 -226] (RM 83) 6. Briefing items. • Use of CDBG funds for Georgetown streetlights. 5:30 — 5:45 PM Status of Transit Oriented Development (TOD) study for Sanford's SunRail station 5:45 — 5:55 PM 7. City Manager Comments. 5:55 — 6:00 PM CITY COMMISSION MINUTES OCTOBER 285 2013 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, October 28, 2013, at 4:00 PM, in the City Commission Chambers, City Hail, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Randy Jones (present at 4:22 PM) Commissioner Velma Williams Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. Assistant City Attorney Lonnie Groot City Cleric Cynthia Porter Absent: Commissioner Mark McCarty City Attorney William L. Colbert Mayor Triplett called the Work Session to order at 4:13 PM. I . Sanford Welcome Center — introduction of new Staff — Chris McLeod Sanford Welcome Center President Chris McLeod introduced Maguire Wise, Vivian Forde, Lynn Fears and Rose Harkey. All members of the team are a tremendous asset to the Welcome Center and the City of Sanford, 2. Discussion re: 2014 City Commission Regular Meeting Schedule. [Commission Memo 13 -2181 City CIerk Cynthia Porter reviewed the proposed meeting schedule. The Commission concurred with the proposed schedule; a resolution will be prepared for approval at the meeting of November 18. CITY COMMISSION MINUTES OCTOBER 28, 2013 WORK SESSION 3. Discussion: Extension of Sanford Community Redevelopment Agency (CRA) [Commission Memo 13 -225] Economic Development Director Bob Turk distributed and reviewed information regarding the request for extension of the Sanford Community Redevelopment Agency for a minimum of ten years. [Commissioner Jones present.] There was a consensus of the Commission to proceed with the comprehensive study for the extension and the preparation of the presentation to the Seminole County Board of County Commissioners. 4. Discussion re: revising /updating codes for Code Enforcement Community Improvement Director Darrel Presley briefed the Commission regarding the need to update codes for code enforcement. The Commission concurred that Staff should take a look at what may be best practices for codes and bring something back for consideration in two months. In reponse to the Mayor's question about the lien amnesty program, Mr. Presley said that the program goes until December 31 but he is looking to bring it back for a year's extension because it has been very successful. It has allowed property to get off the code enforcement books and into someone's hands for renovation and brought back up to code compliance; it is really a wirdwin. The Mayor said to bring it back for review. CITY COMMISSION MINUTES OCTOBER 28, 2013 WORK SESSION 5. Regular Meeting Agenda Items — additional information and /or questions. A) Request to purchase Axon Flex Body Cameras. [Commission Memo 13- 21731 (RM 6.B) Deputy Police Chief Darren Scott reviewed the request for the cameras. It is state of the art technology that will continue to foster an increase in integrity by documenting each time an officer interacts with the public; the camera is required to be activated; and each event is documented with digital audiovisual clarity which the officer is unable to edit. The purchase will put a camera on every uniformed officer. A video was presented to show the camera in an operation setting. Police Officer Mike Timpano, wearing one of the cameras, gave a brief presentation on how the camera operates. Action will be taken on this item at tonight's meeting. B) Consent Agreement with Central Florida Regional Hospital. [Commission Memo 13- 217.13] (RM 6.E) Utility Director Paul Moore said that this item relates to industrial /commercial wastewater discharges with flows exceeding certain prescribed parameters. Central Florida Regional Hospital (CFRH) was involved in a recent event where those parameters were exceeded. The hospital has agreed to not engage in such conduct in the future and to take actions to ensure that such events do not recur. City staff evaluated the promise and the actions proposed and concluded there is a reasonable alternative to imposing the surcharges. The Assistant City Attorney prepared the Consent CITY COMMISSION MINUTES OCTOBER 289 2013 WORK SESSION Agreement relating to surcharges and finds that the resolution of this matter, as proposed, would be lawful and reasonable. City Staff recommends that the City Commission approve the Consent Agreement. Action will be taken on this item at tonight's meeting. C) Mariana Isle Lease Agreement [Commission Memo 13 -227] (RM 8.A) Deputy City Manager Tom George gave an update regarding the delinquency of property tax payments by the lessee of the City owned Marina Isle property, TFA IV. Taxes for 2011 and 2012 remain unpaid; the 2013 tax bill will be issued this month and will become delinquent if not paid by April 1, 2014. The lease agreement stipulates that the lessee agrees to pay the annual ad valorem taxes and other taxes. The City Attorney notes that the City must place the lessee and the lessee's lenders on notice of default if the City opts to declare a default under the lease. Mr. George recommended having discussion with the lessee and giving an opportunity to cure the default before going to the lender. The Mayor said this item will be pulled from tonight's meeting to allow for discussion with the lessee. D) Network Redesign [Commission Memo 13- 217.M] (RM 6.M) Network Operations Administrator Chris McDeed recommended a network redesign and phone system upgrade. The network redesign will improve performance across the City's infrastructure by laying out a more robust and efficient network, adding a second internet connection, and preparing the City for future technology growth. The phone system upgrade will update the phone system with five CITY COMMISSION MINUTES OCTOBER 2$, 2013 WORK SESSION years worth of upgrades as well as provide redundancy for the Public Safety Complex and City Hall, paging functionality, and 911 reporting information. This item is scheduled for action at tonight's meeting. E) historic Trust Signs. [Commission Memo 13 -2261 (RM $.B) Community Planner /Historic Preservation Officer Christine Dalton said that the Sanford Historic Trust is seeking approval for place name signs to identify the Old Sanford Residential Historic District. The Trust has committed to paying for the design, engineering, and permitting of the signs if the design is approved by the City Commission. Ms. Dalton said that the Wayfinding Master Plan approved by the City Commission and approval of the amendment to the Plan is intended to provide direction, identify physical locations, and convey information to the public. Place name sign design is not included in the Plan. While Staff supports the concept of distinctive place name signs to promote community identity, it did not recommend inclusion of this design in the Plan Amendment since it is not in character with the overall system. Assistant City Attorney Groot said that if the Trust's sign is allowed to be placed in the City's right of way then it needs to be part of the Wayfinding program; if it is allowed then the door is opened for anyone to have their sign. However, if the Commission finds that the signage is in character with the Plan then the Plan will need to be amended to incorporate said signage. CITY COMMISSION MINUTES OCTOBER 289 2013 WORK SESSION The Commission reviewed the diagram of the proposed sign and discussed the design and colors, This item is scheduled for action at tonight's meeting. 6. Briefing items. • Use of CDBG funds for Georgetown streetlights. Mr. Bonaparte said that Mr. Thomas is looking to see what CDBG funds might be available. • Status of Transit Oriented Development (TOD) study for Sanford's SunRail station. This item was not discussed due to time constraints. 7. City Manager Comments. Mr. Bonaparte said that he followed up on Commissioner M °Carty's request regarding the paperless agenda. He visited the sights presented to him and with the exception of actually viewing a video of the Commission meeting we already have the ability to do everything that those sights present: we can click on the City's website to look at the agenda and agenda material and can hear a meeting. He would like to bring it up again when Commissioner M'Carty is present to find out what in particular he thinks we need to be doing other than the actual video taping of Commission meetings. Mr. Bonaparte said that he is looking at having a management study done of City operations. finance Director Cynthia Lindsay identified in her ten year projection that the City is unsustainable after the next two years. An RFP was issued for firms to perform CITY COMMISSION MINUTES management analysis of operations and structure of the City government; a number of responses were received. Ms. Lindsay distributed a copy of three proposals for review; presentations will be given by these firms at the next Work Session. Mr. Bonaparte reminded the Commission that City Manager evaluation forms were distributed by Ms. Davison. He asked that they be returned timely so this item can be on the agenda for November 18. Attest: City Clk cp There being no further business, the meeting was adjourned at 6:08 PM.