102813 ws agn & minCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION MEETING
MONDAY, October 28, 2013
4 PM
OCTOBER 28, 2013
WORK SESSION
Railroad Depot Room
2"d Floor
Sanford City Ball
300 North Park Avenue
Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities
needing assistance to participate in any of these proceedings should contact the City
Clerk at 407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a pet-son decides to appeal a decision made with respect to
any matter considered at the above meeting or hearing, he or she may need a
verbatim record of the proceedings, including the testimony and evidence, which
record is not provided by the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each
speaker on each item, except a person representing an organization and presenting its
views during a quasi-judicial hearing will be allowed five (5) minutes, and a person
speaking under Citizen Participation will also be allowed five (5) minutes. Your
cooperation is appreciated in observing the time limit policy. Each person desiring to
address the City Commission on an agenda item pending before the City Commission
must, before addressing the City Commission, legibly complete a citizen's input form and
submit the force to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of
Sanford recognizing the importance of civility, decency, decorum and respectful behavior
in promoting citizen participation in a democratic government. The City of Sanford calls
upon the elected officials, employees, and the public to exercise civility toward each
other. (Resolution No. 2226, 04/11111)
AGENDA
1. Sanford Welcome Center — introduction of new Staff — Chris McLeod
4:00 -- 4 :05 PM
CITY COMMISSION MINUTES
OCTOBER 28, 2013
WORT{ SESSION
2. Discussion re: 2014 City Commission Regular Meeting Schedule.
[Commission Memo 13 -218] 4:05 — 4:10 PM
3. Discussion: Extension of Sanford Community Redevelopment Agency
(CRA) [Commission Memo 13 -225] 4:10 -- 4:40 PM
4. Discussion re: revising /updating codes for Code Enforcement
4:40 — 5:00 PM
5. Regular Meeting Agenda Items — additional information and /or questions.
5:00 — 5:30 PM
A) Request to purchase Axon Flex Body Cameras.
[Commission Memo 13- 217.13] (RM 6.13)
B) Consent Agreement with Central Florida Regional Hospital.
[Commission Memo 13- 217.E] (RM 6.E)
C} Marina Isle Lease Agreement [Commission Memo 13 -227] (RM 8.A)
D) Network Redesign [Commission Memo 13- 217.M] (RM 6.M)
E) Historic Trust Signs. [Commission Memo 13 -226] (RM 83)
6. Briefing items.
• Use of CDBG funds for Georgetown streetlights. 5:30 — 5:45 PM
Status of Transit Oriented Development (TOD) study for
Sanford's SunRail station 5:45 — 5:55 PM
7. City Manager Comments. 5:55 — 6:00 PM
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OCTOBER 285 2013
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
October 28, 2013, at 4:00 PM, in the City Commission Chambers, City Hail, 300 North
Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones (present at 4:22 PM)
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
Assistant City Attorney Lonnie Groot
City Cleric Cynthia Porter
Absent: Commissioner Mark McCarty
City Attorney William L. Colbert
Mayor Triplett called the Work Session to order at 4:13 PM.
I . Sanford Welcome Center — introduction of new Staff — Chris McLeod
Sanford Welcome Center President Chris McLeod introduced Maguire
Wise, Vivian Forde, Lynn Fears and Rose Harkey. All members of the team are a
tremendous asset to the Welcome Center and the City of Sanford,
2. Discussion re: 2014 City Commission Regular Meeting Schedule.
[Commission Memo 13 -2181
City CIerk Cynthia Porter reviewed the proposed meeting schedule. The
Commission concurred with the proposed schedule; a resolution will be prepared for
approval at the meeting of November 18.
CITY COMMISSION MINUTES
OCTOBER 28, 2013
WORK SESSION
3. Discussion: Extension of Sanford Community Redevelopment Agency
(CRA) [Commission Memo 13 -225]
Economic Development Director Bob Turk distributed and reviewed
information regarding the request for extension of the Sanford Community
Redevelopment Agency for a minimum of ten years. [Commissioner Jones present.]
There was a consensus of the Commission to proceed with the comprehensive study for
the extension and the preparation of the presentation to the Seminole County Board of
County Commissioners.
4. Discussion re: revising /updating codes for Code Enforcement
Community Improvement Director Darrel Presley briefed the Commission
regarding the need to update codes for code enforcement.
The Commission concurred that Staff should take a look at what may be
best practices for codes and bring something back for consideration in two months.
In reponse to the Mayor's question about the lien amnesty program, Mr.
Presley said that the program goes until December 31 but he is looking to bring it back
for a year's extension because it has been very successful. It has allowed property to get
off the code enforcement books and into someone's hands for renovation and brought
back up to code compliance; it is really a wirdwin. The Mayor said to bring it back for
review.
CITY COMMISSION MINUTES
OCTOBER 28, 2013
WORK SESSION
5. Regular Meeting Agenda Items — additional information and /or questions.
A) Request to purchase Axon Flex Body Cameras. [Commission Memo 13-
21731 (RM 6.B)
Deputy Police Chief Darren Scott reviewed the request for the cameras. It
is state of the art technology that will continue to foster an increase in integrity by
documenting each time an officer interacts with the public; the camera is required to be
activated; and each event is documented with digital audiovisual clarity which the officer
is unable to edit. The purchase will put a camera on every uniformed officer. A video was
presented to show the camera in an operation setting. Police Officer Mike Timpano,
wearing one of the cameras, gave a brief presentation on how the camera operates. Action
will be taken on this item at tonight's meeting.
B) Consent Agreement with Central Florida Regional Hospital.
[Commission Memo 13- 217.13] (RM 6.E)
Utility Director Paul Moore said that this item relates to
industrial /commercial wastewater discharges with flows exceeding certain prescribed
parameters. Central Florida Regional Hospital (CFRH) was involved in a recent event
where those parameters were exceeded. The hospital has agreed to not engage in such
conduct in the future and to take actions to ensure that such events do not recur. City
staff evaluated the promise and the actions proposed and concluded there is a reasonable
alternative to imposing the surcharges. The Assistant City Attorney prepared the Consent
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OCTOBER 289 2013
WORK SESSION
Agreement relating to surcharges and finds that the resolution of this matter, as proposed,
would be lawful and reasonable. City Staff recommends that the City Commission
approve the Consent Agreement. Action will be taken on this item at tonight's meeting.
C) Mariana Isle Lease Agreement [Commission Memo 13 -227] (RM 8.A)
Deputy City Manager Tom George gave an update regarding the
delinquency of property tax payments by the lessee of the City owned Marina Isle
property, TFA IV. Taxes for 2011 and 2012 remain unpaid; the 2013 tax bill will be
issued this month and will become delinquent if not paid by April 1, 2014. The lease
agreement stipulates that the lessee agrees to pay the annual ad valorem taxes and other
taxes. The City Attorney notes that the City must place the lessee and the lessee's
lenders on notice of default if the City opts to declare a default under the lease. Mr.
George recommended having discussion with the lessee and giving an opportunity to cure
the default before going to the lender. The Mayor said this item will be pulled from
tonight's meeting to allow for discussion with the lessee.
D) Network Redesign [Commission Memo 13- 217.M] (RM 6.M)
Network Operations Administrator Chris McDeed recommended a
network redesign and phone system upgrade. The network redesign will improve
performance across the City's infrastructure by laying out a more robust and efficient
network, adding a second internet connection, and preparing the City for future
technology growth. The phone system upgrade will update the phone system with five
CITY COMMISSION MINUTES
OCTOBER 2$, 2013
WORK SESSION
years worth of upgrades as well as provide redundancy for the Public Safety Complex
and City Hall, paging functionality, and 911 reporting information. This item is
scheduled for action at tonight's meeting.
E) historic Trust Signs. [Commission Memo 13 -2261 (RM $.B)
Community Planner /Historic Preservation Officer Christine Dalton said
that the Sanford Historic Trust is seeking approval for place name signs to identify the
Old Sanford Residential Historic District. The Trust has committed to paying for the
design, engineering, and permitting of the signs if the design is approved by the City
Commission.
Ms. Dalton said that the Wayfinding Master Plan approved by the City
Commission and approval of the amendment to the Plan is intended to provide direction,
identify physical locations, and convey information to the public. Place name sign design
is not included in the Plan. While Staff supports the concept of distinctive place name
signs to promote community identity, it did not recommend inclusion of this design in the
Plan Amendment since it is not in character with the overall system. Assistant City
Attorney Groot said that if the Trust's sign is allowed to be placed in the City's right of
way then it needs to be part of the Wayfinding program; if it is allowed then the door is
opened for anyone to have their sign. However, if the Commission finds that the signage
is in character with the Plan then the Plan will need to be amended to incorporate said
signage.
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OCTOBER 289 2013
WORK SESSION
The Commission reviewed the diagram of the proposed sign and discussed
the design and colors, This item is scheduled for action at tonight's meeting.
6. Briefing items.
• Use of CDBG funds for Georgetown streetlights.
Mr. Bonaparte said that Mr. Thomas is looking to see what CDBG funds
might be available.
• Status of Transit Oriented Development (TOD) study for Sanford's SunRail
station.
This item was not discussed due to time constraints.
7. City Manager Comments.
Mr. Bonaparte said that he followed up on Commissioner M °Carty's request
regarding the paperless agenda. He visited the sights presented to him and with the exception
of actually viewing a video of the Commission meeting we already have the ability to do
everything that those sights present: we can click on the City's website to look at the agenda
and agenda material and can hear a meeting. He would like to bring it up again when
Commissioner M'Carty is present to find out what in particular he thinks we need to be doing
other than the actual video taping of Commission meetings.
Mr. Bonaparte said that he is looking at having a management study done of
City operations. finance Director Cynthia Lindsay identified in her ten year projection that
the City is unsustainable after the next two years. An RFP was issued for firms to perform
CITY COMMISSION MINUTES
management analysis of operations and structure of the City government; a number of
responses were received. Ms. Lindsay distributed a copy of three proposals for review;
presentations will be given by these firms at the next Work Session.
Mr. Bonaparte reminded the Commission that City Manager evaluation forms
were distributed by Ms. Davison. He asked that they be returned timely so this item can be
on the agenda for November 18.
Attest:
City Clk
cp
There being no further business, the meeting was adjourned at 6:08 PM.