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092809 rm agn & min ..... ..... ..... ..... .... ! i .... lJIIIIIl ..... !""""'" ....... EOOSl444IDW MINUTES Regular Meeting September 28, 2009 City Commission, Sanford, Florida CITY OF SANFORD CITY COMMISSION MEETING City Commission Chambers 1 st Floor Sanford City Hall 300 North Park Avenue Sanford, Florida MONDAY, SEPTEMBER 28, 2009 7 PM ~------------------------------------------------------------------------------------------- In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance ofthe meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) ----------------------------------------------------------------------------------------------- AGENDA Time (approximate) 7:00 1 ) 2) 3) 4) 7:05 5) 7:15 6) 7:25 7) Meeting call to order by Mayor Kuhn. Invocation: Reverend Jim Timmons, Carpenters for Christ Ministry Pledge of Allegiance. Minutes. September 14,2009 Work Session and Regular Meeting. PRESENT A TIONS/COMMENDA TIONS: . Police Officer Jacob Cohen . Police Officer William A. Wixson . Public Works employee Charlie Miller . Public Works employee Bert Herring . Utilities employee Ken Baum SECOND PUBLIC HEARING on the FY 2010 BUDGET AND MILLAGE RATE. [Commission Memo 09-321] A) Resolution No. 2154, adopting the millage rate. B) Resolution No. 2155, adopting the budget. CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless'the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 09-319] A) Approve Continuing Professional (Master) Contract for engineering services with AECOM USA, Inc. B) Approve purchase order for traffic signal in the amount of $148,391.25 from Chinchor Electric, Inc. for the Public Safety Complex. C) Authorize $3,575 budget transfer for purchase of five educational Conflict History signs for Veterans Memorial Park. D) Approve temporary construction easement agreement with Florida Department of Transportation for use of City property. E) Approve proposal with Ardaman & Associates for FY 09/10 monitoring of wells at Art Lane Landfill not to exceed $26,103. F) Approve change order number three in the amount of $42,398.33 for West Construction, Inc. to increase existing purchase order for Fort Mellon Park. G) Renew contract and execute work order number 2 to Freeport Fountains, LLC. in the amount of $67,200 for Fort Mellon Park Splash Pad maintenance. H) Approve blanket purchase order for Ten-8 Fire Equipment in the amount of $90,000. I) Approve FY 09/10 budget amendment 01-2010 increasing both Revenues and Expenditures in the amountof$11 ,201,488. J) Approve FY 09/10 Property and Liability Insurance renewal in the amount of $934,082 with Florida League of Cities. K) Approve purchase of High Density Shelving Systems for Public Safety Complex in the amount of $75,049 from Total Business Associates, Inc. L) Approve FY 2010 blanket purchase order for medical supplies in the amount of $66,000 from Bound Tree Medical, Incoo M) Approve 5 year contract extension with Brandano Displays, Inc. and issuance of work order in the amount of $52,000 for 2009 Holiday Lighting. N) Approve $30,000 increase to existing blanket purchase order with Ten-8 Fire Equipment for apparatus maintenance. 0) Retire K9 "Dax", declare him surplus and authorize to sell to Officer William Wixson for $1.00. P) Approve Contract for Sale and Purchase of temporary easement and authorize staff to proceed with acquisition for placement of Sanford Welcome Sign. (Work Session Item 1) MINUTES Regular Meeting September 28,2009 City Commission, Sanford, Florida , . - E0051444lDW 7:27 8) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intende to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1st - staff; 2nd - applicantlrequestin party; 3rd - public; fmal- City Commission motion, discussion and action.) A) Second reading of Ordinance No. 4190, rezoning 1043 Upsala Road to PO, Planned Development. Ad publishe September 13, 2009. [Commission Memo 09-320] B) First reading of Ordinance No. 4191, amending Section 86-72 of City Code, providing for single family residenc construction or industrial waste non-exclusive permit. Ad published September 27, 2009.(Work Session Item 2)[Commissio Memo 09-322] C) First reading of Ordinance No. 4192, pertaining to Evergreen Municipal Cemetery operations and fees. Ad publishe September 27, 2009.[Commission Memo 09-325] 7:35 9) OTHER ITEMS: A) Resolution No. 2156, adopting Fort Mellon Splash Pad season extension and amending free admission policy to include t first Friday of each month only. [Commission Memo 09-323] B) Resolution No. 2158, amending the Classification and Pay Plan. [Commission Memo 09-326] C) Resolution No. 2159, rate adjustments for the water, wastewater and reclaimed water systems. [Commission Memo 09-32 ] D) Confirm Mayor Kuhn's reappointment of Maria Penzes on the Sanford Housing Authority. 10) CITY ATTORNEY'S REPORT. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. 13) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. 14) CITY COMMISSIONERS' REPORTS. 15) END THE MEETING. ] J ] ] ]......... I ,I ,.... ..... - ...... ,... , L. ,.... ..... - .... MINUTES Regular Meeting September 28,2009 E0051444lDW City Commission, Sanford, Florida The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, September 28, 2009, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Linda Kuhn Vice Mayor Randy Jones Commissioner Art Woodruff Commissioner Velma Williams Commissioner Jack T. Bridges Interim City Manager Tom George City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter 1) Meeting was called to order by Mayor Kuhn at 7 PM. 2) Invocation by Thelma Mike, Bethlehem House of Praise. 3) Pledge of Allegiance. 4) Minutes. September 14,2009 Work Session and Regular Meeting. Vice Mayor Jones moved to approve the Minutes. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Kuhn Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Bridges Aye 5) PRESENTATIONS/COMMENDATIONS: . Police Officer Jacob Cohen . Police Officer William A. Wixson . Public Works employee Charlie Miller . Public Works employee Bert Herring . Utilities employee Ken Baum 6) SECOND PUBLIC HEARING on the FY 2010 BUDGET AND MILLAGE RATE. [Commission Memo 09- 321] A) Resolution No. 2154, adopting the millage rate. Commissioner Woodruff moved to adopt Resolution No. 2154. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges B) Resolution No. 2155, adopting the budget. Aye Aye Aye Aye Aye Commissioner Woodruff moved to adopt Resolution No. 2155. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges 7) CONSENT AGENDA: [Commission Memo 09-319] Aye Aye Aye Aye Aye A) Approve Continuing Professional (Master) Contract for engineering services with AECOM USA, Inc. B) Approve purchase order for traffic signal in the amount of $148,391.25 from Chinchor Electric, Inc. for MINUTES Regular Meeting September 28, 2009 City Commission, Sanford, Florida E00514441DW the Public Safety Complex. C) Authorize $3,575 budget transfer for purchase of five educational Conflict History signs for Veterans Memorial Park. D) Approve temporary construction easement agreement with Florida Department of Transportation for use of City property. E) Approve proposal with Ardaman & Associates for FY 09/10 monitoring of wells at Art Lane Landfill not to exceed $26,103. F) Approve change order number three in the amount of $42,398.33 for West Construction, Inc. to increase existing purchase order for Fort Mellon Park. G) Renew contract and execute work order number 2 to Freeport Fountains, LLC. in the amount of $67,200 for Fort Mellon Park Splash Pad maintenance. H) Approve blanket purchase order for Ten-8 Fire Equipment in the amount of $90,000. I) Approve FY 09/10 budget amendment 01-2010 increasing both Revenues and Expenditures in the amount of$11,201,488. J) Approve FY 09/10 Property and Liability Insurance renewal in the amount of $934,082 with Florida League of Cities. K) Approve purchase of High Density Shelving Systems for Public Safety Complex in the amount of $75,049 from Total Business Associates, Inc. L) Approve FY 2010 blanket purchase order for medical supplies in the amount of $66,000 from Bound Tree Medical, Inc. M) Approve 5 year contract extension with Brandano Displays, Inc. and issuance of work order in the amount of $52,000 for 2009 Holiday Lighting. N) Approve $30,000 increase to existing blanket purchase order with Ten-8 Fire Equipment for apparatus maintenance. 0) Retire K9 "Dax", declare him surplus and authorize to sell to Officer William Wixson for $1.00. I P) Approve Contract for Sale and Purchase of temporary easement and authorize staff to proceed with acquisition for placement of Sanford Welcome Sign. (Work Session Item 1) Vice Mayor Jones said he didn't know whether the payment had been made for K9 Dax and handed a $1 bill to Deputy City Clerk Cynthia Porter as payment on behalf of Officer Wixson for the sale of Dax to Officer Wixson. Commissioner Woodruff moved to approve the Consent Agenda. Seconded by Vice Mayor Jones and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges Aye Aye Aye Aye Aye 8) PUBLIC HEARINGS: A) Second reading of Ordinance No. 4190, rezoning 1043 Upsala Road to PD, Planned Development. Ad published September 13,2009. [Commission Memo 09-320] Vice Mayor Jones moved to adopt Ordinance No. 4190, subject to a Development Order that will include the ] J J ] ] MINUTES Regular Meeting September 28, 2009 E00514441DW City Commission, Sanford, Florida nine conditions enumerated in the Ordinance. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: ,.... ...... Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges Aye Aye Aye Aye Aye ,.... B) First reading of Ordinance No. 4191, amending Section 86-72 of City Code, providing for single family residence construction or industrial waste non-exclusive permit. Ad published September 27, 2009. (Work .... Session Item 2)[Commission Memo 09-322] Vice Mayor Jones moved to table the first reading of Ordinance No. 4191. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Kuhn Aye Vice Mayor Jones Aye Commissioner Woodruff Aye Commissioner Williams Aye Commissioner Bridges Aye C) First reading of Ordinance No. 4192, pertaining to Evergreen Municipal Cemetery operations and fees. Ad published September 27, 2009. [Commission Memo 09-325] Commissioner Williams moved to approve the first reading of Ordinance No. 4192. Seconded by ..-""" Commissioner Woodruff and carried by vote of the Commission as follows: ........ Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges 9) OTHER ITEMS: Aye Aye Aye Aye Aye A) Resolution No. 2156, adopting Fort Mellon Splash Pad season extension and amending free admission policy to include the first Friday of each month only. [Commission Memo 09-323] Vice Mayor Jones moved to adopt Resolution No. 2156. Seconded by Commissioner Woodruff and carried by of the Commission as follows: """"' Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges liIIIIooI B) Resolution No. 2158, amending the Classification and Pay Plan. [Commission Memo 09-326] Aye Aye Aye Aye Aye Commissioner Williams moved to adopt Resolution No. 2158. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: - Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges ...... Aye Aye Aye Aye Aye C) Resolution No. 2159, rate adjustments for the water, wastewater and reclaimed water systems. [Commission Memo 09-327] Commissioner Woodruff moved to adopt Resolution No. 2159. Seconded by Commissioner Bridges and carried by vote of the Commission as follows: MINUTES City Commission, Sanford, Florida E00514441DW Regular Meeting September 28, 2009 20_ Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges Aye Aye Aye Aye Aye D) Confirm Mayor Kuhn's reappointment of Maria Penzes on the Sanford Housing Authority. Commissioner Williams moved to confirm Mayor Kuhn's reappointment of Maria Penzes on the Sanford Housing Authority. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges ADD-ON ITEM: A) Interim City Manager's Employment Contract. Aye Aye Aye Aye Aye Commissioner Bridges suggested amending the contract to provide for a waiver of a jury trial and that any litigation would be in Seminole County. There was no objection. Commissioner Bridges moved to authorize the Mayor to sign the Contract, including the suggested amendment. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges 10) CITY ATTORNEY'S REPORT. 11) CITY CLERK'S REPORT. 12) CITY MANAGER'S REPORT. 13) CITIZEN PARTICIPATION. Aye Aye Aye Aye Aye Dipak Rajhansa requested that the Commission reconsider action taken at the last meeting regarding a lie waiver request for 1240 West 3rd Street. Commissioner Woodruff moved to reconsider the waiver request for 1240 West 3rd Street at the nex meeting. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Kuhn Vice Mayor Jones Commissioner Woodruff Commissioner Williams Commissioner Bridges 14) CITY COMMISSIONERS' REPORTS. 15) END THE MEETING. Aye Aye Aye Aye Aye There being no further business, the meeting was adjourned at 8:32 PM. Attest: ~/ . If UtuJc;idli( Ity Clerk cp ~~~~ Ma r Linda Kuhn:> ~ ] ] ] ] ]