120913 ws agn & minCITY COMMISSION MINUTES
DECEMBER 9, 2013
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, December 9, 2013 300 North Park Avenue
4:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
AGENDA
1. Discussion re: Statement of Purpose for the City of Sanford
Strategic Plan [Commission Memo 13 -2541 4:00 — 4 :45 PM
2. Discussion re: selecting a firm to conduct a Management Analysis
of the City's Operations and Structure
[Commission Memo 13 -2461 (RM 8 -E) 4 :45 — 5:1.5 PM
3. Discussion re: Georgetown Neighborhood Roadway and Stonnwater
Improvements [Commission Memo 13 -245] 5:15 — 5:30 PM
4. Regular Meeting Agenda Items — additional information and /or questions.
5 :30 — 5:45 PM
5. Briefing items. 5:45 — 5:55 PM
• Discussion re: City's use of technology
CITY COMMISSION MINUTES
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WORK SESSION
(requested by Commissioner M'Carty)
6. City Manager Comments. 5:55 — 6:00 PM
CITY COMMISSION MINUTES
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
December 9, 2013, at 4:00 PM, in the City Commission Chambers, City Hall, 300 North
Park Avenue, Sanford, Florida,
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones (present at 4:28 PM)
Commissioner Mark M °Carty
Commissioner Velma Williams
Commissioner Patty Mahany
City Manager Norton N, Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Mayor Triplett called the Work Session to order at 4:10 PM.
1. Discussion regarding Statement of Purpose for the City of Sanford Strategic Plan
[Commission Memo 13 -254]
Whit Blanton, The Renaissance Planning Group, gave a powerpoint
presentation regarding development of vision and mission statements for the City of
Sanford Strategic Plan.
Mr. Bonaparte said that he will email the Commission the draft vision and
mission statements and asked that they review them and provide him suggested revisions
which can be discussed at the first January Work Session so statements can be crafted
and a consensus reached. The statements can be formally adopted at the January 27"'
regular meeting so that as we move through January — March we will have a Strategic
Plan that will influence the development of the 2015 budget. Mayor Triplett asked Mr.
CITY COMMISSION MINUTES
DEcE MBE R 95 2013
WORK SESSION
Bonaparte to email an executive summary and include a link to the documents the
Commission is to review.
2. Discussion regarding selecting a firm to conduct a Management Analysis of the
City's Operations and Structure [Commission Memo 13 -246] (RM S -E)
Finance Director Cynthia Lindsay distributed and reviewed the City of
Sanford Analysis of Operations and Structure RFP 12/13 -46 Scoring and Analysis.
City Attorney Colbert said that when the Commission is ready to make a
decision on which firm to select the appropriate motion could be to authorize Staff and
the City Attorney to negotiate a contract.
Action on this item is scheduled for tonight's meeting.
3. Discussion regarding Georgetown Neighborhood Roadway and Stormwater
Improvements [Commission Memo 13 -245]
Public Works Director BiIal Iftikhar said that his department has
completed its evaluation for roadway and sidewalk improvements in the Georgetown
Neighborhood. Historically there have been no flooding issues in that area. No funds
have been allocated for this project. The Georgetown drainage can be prioritized and
placed on the Stormwater Work Plan. Mr. Bonaparte said that a full comprehensive plan
will be presented to the Commission.
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4. Regular Meeting Agenda Items — additional information and /or questions.
Human Resources Director Fred Fosson reviewed the proposed health care
coverage and monthly premiums for Calendar Year 2014,
Deputy Police Chief Darren Scott reviewed the budget amendment to
support several program initiatives as well as operational equipment and software
purchases.
5. Briefing items.
• Discussion regarding City's use of technology
Commissioner McCarty said that he is interested in doing live streaming of
Commission meetings. It is a better way of governing and connecting with residents in
an effort to reach people who do not come to Commission meetings; we can go in a better
direction and reach more people. There are companies that do live streaming.
Mr. Bonaparte said that Commissioner MCCarty gave him three websites
which he reviewed; the difference in what those municipalities do and what Sanford
provides is the live streaming and the lack of ability to make electronic notes regarding
the agenda. Commissioner M'Carty has done a lot of work on researching this. An
option could be to provide the Commission with the links to other cities for their review.
Mayor Triplett asked Commissioner McCarty to share those links with Mr. Bonaparte so
conversation about this can keep going.
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6. City Manager Comments.
Mr. Bonaparte said that he and Mr. Dale have had discussions regarding
signage at Airport Boulevard and Sanford Avenue. Seminole County is willing to permit
the entrance wall as long as both property owners consent. A consent letter has been
received for one side but not yet from the other side. There are lit signs on Sanford
Avenue indicating the way to the Airport.
Commissioner M'Carty said that he has been working with FP&L
regarding LED lighting in Georgetown; they will supply LED lighting in 2014; he is still
talking with them and getting prices.
There being no further business, the meeting was adjo4ned Vt 6:29 PM.
Mayor Jeff Tri
Attest:
City CIM
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