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CITY COMMISSION MINUTES
JANUARY 13, 20X4
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, January 13, 2014 300 North Park Avenue
4:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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AGENDA
1. Presentation of City Financial Report — 4th Quarter Ended September 30,
2013[Commission Memo 14 -002]
4:00 —4 :15 PM
2. Discussion re: Strategic Plan Mission Statement
[Commission Memo 14 -018] 4:15 — 4:30 PM
3. Regular Meeting Agenda Items — additional information and/or questions.
4:30 — 5:30 PM
A. Proposed lease of Seminole County School District
Mellonville Annex property located at 1211 Mellonville Ave.
[Commission Memo 14 -0031 (RM 8 -1)
B. Proposed Commercial Pedal Bus Ordinance.
[Commission Memo 14 -004] (RM 7 -C)
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WORK SESSION
C. Comprehensive Plan Amendment and Rezoning request for 2401
E. Fake Mary Blvd. [Commission Memo 14 -007 and 14 -008] (RM 7-
D-1 &2)
D. Amending City Code re: Building Permit Valuations
[Commission Memo 14 -016] (RM 7 -E)
E. Purchasing Policy applicable to grant funding requirements
[Commission Memo 14 -017] (RM 8 -H)
4. Briefing items. 5:30 — 5:45 PM
* Brownfield Assessment Grant
5. City Manager Comments. 5:45 — 6:00 PM
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JANUARY 13, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session on Monday,
January 13, 2014, at 4:00 PM, in the Railroad Depot Room, 2" d Floor, City Hall, 300
North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Randy Jones
Commissioner Mark M'Carty
Commissioner Velma Williams
Commissioner Patty Mahany (present at 4:22 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney Lonnie Groot (present at 4:13 PM)
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:05 PM.
I . Presentation of the City's Financial Report — 4"' Quarter Ended September 30`1'
Finance Director Cynthia Lindsay reviewed the Report and stated that it
contains financial information prior to audit adjustments. Some of the numbers in the
report will be updated upon completion of the audit. Ms. Lindsay also said that the
auditors will return in March to present the CAFR.
2. Discussion: Strategic Plan Mission Statement
Whit Blanton of The Renaissance Planning Group said that he is looking; for
comments or suggestions on the mission statement and the vision statement. The
Imagine Sanford process has identified more than 200 actions or projects that align with
the overall vision and its six themes (Unify Downtown and the Waterfront; Improve
Connectivity; Promote the City's Distinct Culture; Build Capacity of Civic Leadership;
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JANUARY 13, 2014
WORK SESSION
Redevelop and Revitalize Disadvantaged Communities, and Update the Regulatory and
Policy Framework). The next step is to focus the City's efforts on a clear mission and
define priority areas to accomplish critical objectives. Mr. Blanton said that he would like
the Commission to provide him with a few priority action items within those six (6)
themes so that they can move forward in developing a vision statement. Mayor Triplett
said that he is not comfortable with how the vision statement is written and feels that the
mission statement is too touristy. Mr. Bonaparte said that he would Iike the mission
statement written so that the employees are tied in with that statement. Mr. Blanton
suggested that the Commission e -mail him or Mr. Bonaparte with any ideas or
suggestions that they have and he will put a few things together for discussion at the next
work session.
3. Regular Meeting Agenda Items — additional information and /or questions.
Item 8.1: Mayor Triplett explained that the City would like to acquire the
property located at 1211 Mellonville Avenue which currently belongs to the Seminole
County School District. He said that this is a great opportunity for Seminole County and
the City.
Item TC: Economic Director Bob Turk discussed the Proposed
Commercial Pedal Bus Ordinance. He introduced Steve Tishman, owner of the pedal bus
business and further explained that the bus is geared toward larger groups of people and
can be made by reservation only. He said that the driver is an employee of the company
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JANUARY 13, 2014
WORK SESSION
and is commercially licensed. Mr. Groot, Assistant City Attorney, indicated that this
Ordinance regulates the conduct of the passengers and stated that the use of alcoholic
beverages is for a trial period of 120 days. He also said that during that time the City
Manager has the ability to terminate the alcoholic beverage provision within those first
120 days. Commissioner Williams asked Mr. Bonaparte to notify the Commission if he
believes that there is any reason to terminate the alcohol provision. The Commission
concurred that this sounds like a unique idea to bring into the City.
Item 7.D -1: Planning Director Russ Gibson said that this request is to
change the Land Use located at 2401 E. Lake Mary Blvd. from Industrial to General
Commercial and Low Density Residential which would be consistent and compatible
with the adjacent properties. He also said that the Planning & Zoning Board voted
unanimously to approve the change. Mr. Gibson pointed out that there is a scrivener's
error in the Ordinance on page 3 of 7; however, it will be taken care of prior to the 2"d
reading.
Item TD -2: As per the City Attorney - no discussion.
Item TE: Fire Chief Radzak explained that the Building Division has
experienced soave challenges in the way that the City waives building fees; therefore,
they would like to adopt an Ordinance that will allow their to use fees that are calculated
by the International Code Council.
Item 8.H: Ms. Lindsay stated that the Florida Department of
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WORK SESSION
Transportation (FDOT) requires the City to adopt a Resolution stating that it will adhere
to FDOT's grant requirements on all purchasing issues. Mr. Groot stated that he wrote the
language in the Resolution so that it addresses variations from the City's purchasing
policy in order to address grant funding requirements.
Item 6.17: Lisa Jones, Leisure Services Manager, said that this item
pertains to street closures during the St. Johns River Art Festival. She said that a local
business owner is requesting that the Commission reconsider this request as the street
closure in question prevents delivery access to his business. Ms. Jones also said that this
request was approved by the Commission in 2013 and included the same street closures
but by the time of the event the issue was resolved.
4. Briefing items.
• Brownfield Assessment Grant
Deputy City Manager Tom George informed the Commission that the City is
resubmitting for a $400,000 EPA Grant for the assessment of Brownfield sites. He said
that the City applied for this last year but did not score high enough to get the grant. He
said that there is no cost involved and that it is strictly for assessment. He said that the
application deadline is January 23, 2014.
5. City Manager Comments.
Mr. Bonaparte said that at the last meeting the Commission authorized the
City Manager and the City Attorney to negotiate the cost with Management Partners to
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conduct a Management Analysis of the City's operation and structure. They have reduced
the cost to $92,000 and will begin work on Wednesday, January 15t". The study should
take approximately four (4) months.
Mayor Triplett said that he would like to have Item 6-B, Change Order #1
to Stage Door, explained in more detail. Public Works Project Manager Robert Beall
explained that the original bid for the Sanford Avenue Streetseape Project did not include
all of the line items. This was discovered as the bids were being reviewed, however,
Stage Door was still the lowest bidder by several hundred thousand dollars. The
additional items needed to complete the project total $112,000. They would like to move
forward with the project as the funding will come out of Utilities and is budgeted for.
There being no further business, the meeting was adjournefl)at 6:24 PM.
Mayor Jeff
Attest:
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City Clert
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