1639 Reclaimed Water Interconnect w/Volusia Co k .4)C.\ ICY 0 /
500 West Fulton Street
Sanford,FL 32771
Phone:407.322.6841
Letter Of Transmittal Fax:407.330.0639
Date: February 5, 2014
To: Ms. Beth Dwyer
Utility Department
City of Sanford
PO Box 1788
Sanford, FL 32772
Re: Reclaimed Water Interconnect with Volusia County Post Design Engineering
Services Agreement
CPH Project No. S0696.1
WE ARE SENDING YOU THE ATTACHED ITEM(S):
NO. OF COPIES DESCRIPTION
1 Executed Agreement
THESE ITEMS ARE TRANSMITTED AS INDICATED BELOW:
X For Your Use For Review and Comment
As Requested For Bids Due
REMARKS:
COPY TO: SIGNED: David A. Gierach, P.E.
If enclosures are not as noted,kindly notify us at once.
w w w . c p h c o r p . c o m
SCOPE OF SERVICES
Reclaimed Water Interconnect With Volusia County
Post Design Engineering Services
January 6, 2014
CPH, Inc.
A. GENERAL SERVICES OF THE CONSULTANT
The CONSULTANT agrees to perform professional engineering services in connection with the
project as hereinafter stated.
A.1. The CONSULTANT shall serve as the CITY's professional engineering representative in
those phases of the project to which this Scope of Services applies, and shall give
consultation and advice to the CITY during the performance of his services.
A.2. The purpose of the project is to construct the improvements designed by the
CONSULTANT for the Reclaimed Water Interconnect With Volusia County project.
A.3. CPH shall serve as the "Engineer of Record", as required by FDEP, during the
construction of the improvements and provide all engineering services to ensure
compliance with the FDEP requirements and the St Johns Water Management District
Cost-Share Funding Agreement.
A.4. The construction period for these activities will commence with the Award of the
construction contract by the CITY and will terminate upon written approval of final
payment by the CITY for the Contract, and certification of completion of construction to
FDEP.
B. ENGINEERING SERVICES DURING CONSTRUCTION
B.1. The CONSULTANT shall prepare conformed documents and distribute up to 10 sets of
the conformed Contract Documents for the Contractor and CITY use during construction.
B.2. The CONSULTANT shall prepare the agenda for CITY's use, coordinate and attend the
preconstruction meeting, and issue meeting notes.
B.3. The CONSULTANT shall attend bi-weekly Progress Meetings held by the CITY during
construction between the start of Field Work and Substantial Completion. The
CONSULTANT will also prepare meeting agendas for CITY's use, and issue meeting
notes. It is anticipated that the overall field construction shall take up to twenty five (22)
weeks for substantial completion, and the overall construction contract time will be up to
twenty six (26) weeks between the Notice to Proceed and construction closeout.
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B.4. The CONSULTANT shall check and approve shop drawings, catalog data, diagrams,
illustrations, schedules, samples, test and inspection results, and other data the
Contractor is required to submit, but only as to conformance with the overall design
concept of the project and compliance with the Plans, Specifications, and other Contract
Documents. The CONSULTANT shall coordinate with the CITY on distribution of
submittals and compilation of the sub mi tta l review
comments of all parties; distribute
reviewed submittals (including comments) to the Contractor.
B.S. The CITY shall, on a monthly basis, field review the Contractor's application for payment
in terms of construction quantities and completion of items for which payment is
requested. The CONSULTANT shall take the CITY's reviewed construction quantities
and reviews the payment application submitted by the Contractor, and recommends
approval in writing of payments to the Contractor in such amounts, in consultation with
the CITY and in consideration of its own general knowledge of the status of work based
on its field reviews. The CONSULTANT shall provide guidance to the CITY and
evaluate applications for payment based upon generally acceptable practices and
principles.
B.6. The CONSULTANT shall provide the following services during construction: responding
to requests for additional information from either the CITY or the Contractor and
preparing written responses as needed; attending field reviews as requested by either
the CITY or the Contractor; reviewing proposed changes to the work presented by either
the CITY or the Contractor; reviewing the Contractor's schedule on a monthly basis and
providing written comments to the CITY and Contractor on the schedule status as
needed; reviewing requests for changes to the Contract Time or Contract Price and
making recommendations to the CITY; preparing Work Directive Change and Change
Orders as directed by the CITY and making recommendation to the CITY on such
changes; and making minor revisions to the Construction drawings or specifications as
needed in conjunction with field changes reviewed by the CITY. The CONSULTANT's
efforts will be directed toward providing assurance to the CITY that the completed
project will substantially conform to the Contract, plans, and specifications such that the
CONSULTANT can prepare Certifications of Completion of the project as required by
FDEP from the Engineer of Record.
B.7. The CONSULTANT shall supplement the City's Inspection Services under the direction
of the CITY and provide inspection services which amount to approximately 20 hours per
week for 22 weeks during construction. The CONSULTANT shall observe work during
execution to observe construction methods and techniques, and shall selectively
observe delivered materials on-site or at their source (not including materials testing) as
to compliance with the Contract Documents. If it is determined that, due to construction
progress (or lack thereof) or other related matters that additional time and cost or other
changes than enumerated in this scope of services are required to adequately address
the construction inspection or administration items; then the CONSULTANT shall bring
this situation to the CITY's attention and shall furnish services as may be agreed upon
per a negotiated change in the authorized fee. Through on-site observations of the work
in progress and field checks of installed work, materials and equipment, the
CONSULTANT shall provide further protection for the CITY against defects and
deficiencies in the work, but this inspection and observation work shall not make the
CONSULTANT responsible to find or note all discrepancies in the work nor for the
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Contractor's failure to perform the construction work in accordance with the plans,
specifications or other contract documents unless the CONSULTANT should have
reasonably found or noted such matters.
B.B. The CONSULTANT shall, in conjunction with other CITY representatives conduct punch
list and final inspections of the in-place work to determine if the work is completed
substantially in accordance with the plans, specifications and other contract documents.
These inspections shall form the basis for the CONSULTANT's review and
recommendation for payment on the Contractor's final pay request.
B.9. The CONSULTANT shall review Contractor provided record drawings and other as-built
data for installed facilities and bring any apparent discrepancies between the as-built
conditions and the design conditions to the attention of the CITY. The CONSULTANT
shall coordinate with the Contractor regarding provision of the construction record
drawings prior to final on-site inspections and punch list preparation. The
CONSULTANT shall also prepare and furnish to the CITY three signed and sealed sets
of record drawings and one electronic copy (PDF or CAD format) of the record drawings
showing those changes made during the construction based on the data noted above.
B.10. The CONSULTANT shall compile closeout documents (including contractor bonds,
certificates of completion). The CONSULTANT shall prepare statements of completion
(qualified if necessary) certifying completion of the work, and submit statements in
accordance with the Contract Documents, and the requirements of FDEP.
B.11. The CONSULTANT shall assist the CITY in coordinating all Geotechnical testing and
other construction related testing. The cost of all testing shall be the responsibility of the
CITY.
B.12. The CONSULTANT shall coordinate the sub-consultants inspection services during
construction.
B.13. The CONSULTANT recognizes its obligation to report to the CITY all design errors or
omissions that may be discovered during construction.
B.14. The CONSULTANT shall assist the City in obtaining the Water Management District
Cost-Share Funding reimbursement.
J:S0696.1
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In Witness Whereof, the parties hereto have made and executed this Agreement on the
respective dates under each signature: the City through its City Commission taking official
action and CPH signing by and through its duly authorized corporate officer having the full and
complete authority to execute same.
Attest:
CPH, Inc.
2/1)\--;‘) 41. 4A64.\-12-%—) By: - ‘;"°°°
Linda M. Gardner David A. Gierach, P.E.
Secretary/Treasurer President
Date:
Attest: City Of Sanford ,r
Q By: ■../�!_
Cynthia orter, City Clerk Jeff Triplett, May•' '
Date: 2-77—
Approved as to form.
�m L. Colbert City Attorney
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