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1600*Stage Door II Change Ord # 1 /4. )11 SIM 019 Wednesday, March 12, 2014 —1877—11 PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM To: City Clerk RE: Stage Door II PO 33473 & Change Order No. 1 IFB 12/13-11 Sanford Ave Street Scape The item(s) noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order Mayor's signature I I Final Plat (original mylars) Recording ❑ Letter of Credit I I Rendering I I Maintenance Bond ® Safe keeping(Vault) Ordinance Deputy City Manager Performance Bond Payment Bond Resolution I I City Manager Signature City Clerk Attest/Signature Once completed, please: I I Return originals to Purchasing Return copies Special Instructions: Safe Keeping... Mari o-{, Ordo- z ti4 From Date T:\Dept_forms\City Clerk Transmittal Memo-2009.doc DATE: 07/17/13 PURCHASE ORDER PO NUMBER 033473 CITY OF SANFORD CHANGE $$ : 3 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O. BOX 1788 SANFORD, FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST APOPKA, FL 32703 LOCATIONS AND QUANTITIES SPECIFIED FOLLOWING ITEM DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST **********************************' * * CHANGE ORDER * * **********************************i 1 CONSTRUCTION SERVICES FOR SANFORD 1341309 . 00 NA 1 . 00 1341309 . 00 AVE STREETSCAPE IFB 12/13-11 Reduce PO for an ODP City Electric $52, 324 ;P033786 saving of $2, 964 . 00 Sales Taxes Reduce Line item No. 1 CRA account . . . *** SHIP:ING INSTRUCTIONS k** 300 N. PARK AVENUE TO: SANFORD, FL 32771 2 STORMWATER UTILITY WORK SANFORD 163354 . 00 NA 1 . 00 163354 . 00 AVE *** SHIP:'ING INSTRUCTIONS k** 300 N. PARK AVENUE TO: SANFORD, FL 32771 APPROVED BY: , C% w / APPROVED BY: PURCHAd E' 41111111GER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP:I/WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER PO NUMBER 033473 CITY OF SANFORD CHANGE # : 3 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD,FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST APOPKA, FL 32703 LOCATIONS AND QUANTITIES SPECIFIED FOLLOWING ITEM DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE * * CHANGE ORDER * **********************************i 3 CONSTRUCTION SERVICES FOR SANFORD 549105 . 00 NA 1 . 00 549105 . 00 AVE STREETSCAPE *** SHIPPING INSTRUCTIONS *** 300 N. PARK AVENUE TO: SANFORD, FL 32771 4 PALUCCI PARK WORK 30933 . 00 NA 1 . 00 30933 . 00 *** SHIPPING INSTRUCTIONS *** 300 N. PARK AVENUE TO: SANFORD, FL 32771 5 UTILITY WORK . 00 . 00 . 00 *** SHIPPING INSTRUCTIONS *** 300 N. PARK AVENUE TO: SANFORD, FL 32771 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER p0 NUMBER 033473 CITY OF SANFORD CHANGE # : 3 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.: 858012621681C-8 SANFORD, FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST APOPKA, FL 32703 LOCATIONS AND QUANTITIES SPECIFIED FOLLOWING ITEM DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE ***************************,tic*****i * * CHANGE ORDER * *********************************** 6 CHANGE ACCT CODE SEE LINE 5 FOR 187550 . 00 NA 1 . 00 187550 . 00 DETAILS *** SHIPPING INSTRUCTIONS k** 300 N. PARK AVENUE TO: SANFORD, FL 32771 7 ADDED BRICK DELIVERY 10000 . 00 NA 1 . 00 10000 . 00 *** SHIPPING INSTRUCTIONS k** 800 FULTON STREET TO: SANFORD, FL 32771 8 ADDED BRICK PLANTERS & BOX 13270 . 00 NA 1 . 00 13270 . 00 MARKERS • *** SHIPPING INSTRUCTIONS k** 800 FULTON STREET TO: SANFORD, FL 32771 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER p0 NUMBER 033473 CITY OF SANFORD CHANGE 4 : 3 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD,FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST LOCATIONS AND QUANTITIES APOPKA, FL 32703 SPECIFIED FOLLOWING ITEM DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE * * CHANGE ORDER i * *********************************** 1 . 00 112265 . 00 9 UTILITY ITEMS ADDED WATER MAIN; 112265 . 00 NA WM REMOVAL;TAPPING SLEEVE VALVE, LINESTOPS, THRUST,RETRAINT AND CAP ETC. . . INCREASE PO 33473 CHANGE ORDER NO. 1 IFB 12/13-11 SANFORD AVE STREETSCAPE PROJECT; *** SHIPPING INSTRUCTIONS k** 800 FULTON STREET TO: SANFORD, FL 32771 SUB-TOTAL 2407786 . 00 TOTAL 2407786 . 00 REQ/ACCT DATE REQ. BY PROJECT AMOUNT 0000063828 07/09/13 ROBERT BEALL CW1002 1341309 . 00 5601085526300 0000063828 07/09/13 ROBERT BEALL CW1002 1E3354 . 00 40240455416300 CW1002 549105 . 00 0000063828 07/09/13 ROBERT BEALL 3640475416390 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AN READ ANDD COMPLY WITH ALL ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF TH S PURCHI REFULLY ASE ORD R AND AT HTTP:/IWWW.SANFORDFL.GOVIDEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER PO NUMBER 033473 CITY OF SANFORD CHANGE # : 3 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1 788 SANFORD, FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST APOPKA, FL 32703 LOCATIONS AND QUANTITIES SPECIFIED FOLLOWING ITEM DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 ACCOUNT NO.: PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST *********************************** * * * CHANGE ORDER * * * *********************************** REQ/ACCT DATE REQ. BY PROJECT AMOUNT 0000063828 07/09/13 ROBERT BEALL CW1002 20933 . 00 13240485726300 0000063828 07/09/13 ROBERT BEALL CWL002 . 00 45245305364600 63828 12/02/13 RYAN OSSOWSKI CWL002 1E7550 . 00 45245305366300 0000064161 01/29/14 ROBERT BEALL CW1002 10000 . 00 3640475416390 0000064161 01/29/14 ROBERT BEALL CWL002 13270 . 00 r5601085526300 000064161 01/29/14 ROBERT BEALL CW1002 112265 . 00 5245305366300 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER p0 NUMBER 033473 CITY OF SANFORD CHANGE # : 2 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD, FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST 300 N. PARK AVENUE APOPKA, FL 32703 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST **********************************4 * * CHANGE ORDER i * **********************************i 1 CONSTRUCTION SERVICES FOR SANFORD 1341309 . 00 NA 1 . 00 1341309 . 00 AVE STREETSCAPE IFB 12/13-11 Reduce PO for an ODP City Electric $52 , 324;P033786 saving of $2 , 964 . 00 Sales Taxes Reduce Line item No. 1 CRA account . . . 2 STORMWATER UTILITY WORK SANFORD 163354 . 00 NA 1 . 00 163354 . 00 AVE 3 CONSTRUCTION SERVICES FOR SANFORD 549105 . 00 NA 1. 00 549105 . 00 AVE STREETSCAPE 4 PALUCCI PARK WORK 30933 . 00 NA 1 . 00 30933 . 00 5 UTILITY WORK . 00 . 00 . 00 6 CHANGE ACCT CODE SEE LINE 5 FOR 187550 . 00 NA 1 . 00 187550 . 00 DETAILS SUB-TOTAL 2272251 . 00 TOTAL 2272251 . 00 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 07/17/13 PURCHASE ORDER PO NUMBER 033473 CITY OF SANFORD CHANGE # : 2 P.O. BOX 1788 DATE CHG: 12/02/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD, FL 32772 VENDOR NO.: 11710 TO: SHIP TO: STAGE DOOR II INC CITY OF SANFORD 3050 DEE ST 300 N. PARK AVENUE APOPKA, FL 32703 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/13 ACCOUNT NO.: PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST *********************************** * i * CHANGE ORDER '` * i **********************************1, REQ/ACCT DATE REQ. BY PROJECT AMOUNT 0000063828 07/09/13 ROBERT BEA L CW1002 1391309 . 00 _5601085526300 0000063828 07/09/13 ROBERT BEA L CW1002 163354 . 00 40240455416300 1 0000063828 07/09/13 ROBERT BEA L CW1002 599105 . 00 3640475416390 0000063828 07/09/13 ROBERT BEA L CW1002 ?0933 . 00 1_3240485726300 0000063828 07/09/13 ROBERT BEA L CW1002 . 00 45245305364600 63828 12/02/13 RYAN OSSOW'KI CW1002 1E7550 . 00 45245305366300 APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW•SANFORDFL.GOV/0EPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING Change in Contract Price: $10,000 Change in Contract Time: N/A ITEM 4 Description of Change: Add alternate line item 105 granite tree planters. Reason for Change: This was originally taken out of the bid due to cost. There have been several inquiries from residents and management in regard to the granite and if it were going to be used in the project. Staff added this back into the contractor's scope of work. Change in Contract Price: $10,770 Change in Contract Time: N/A ITEM 5 Description of Change: Add alternate line item 102 Box Marker's Reason for Change: The box marker refers to the pull box for the Heritage Markers. This is needed for the electrical runs to these devises. Change in Contract Price: $2,500 Change in Contract Time: N/A CHANGE ORDER SUMMARY Change in Change in No. Description Contract Price Contract Time 1 Added Utility Items $112,265.00 0 2 Added Brick Delivery to City Yard $ 10,000.00 0 3 Adjusted Days $ 00.00 0 4 Add Granite Tree Planters $ 10,770.00 0 5 Add Box Markers $ 2,500.00 0 TOTAL $135,535.00 0 Days WAIVER This Change Order constitutes full and mutual accord and satisfaction for the adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost and time of performance caused directly and indirectly from the change. Acceptance of 00850-3 this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order. APPROVAL AND CHANGE ORDER AUTHORIZATION ACKNOWLEDGMENTS The aforementioned change, and work affected thereby, is subject to all provisions of the original Agreement and specifically changed by this Change Order; and It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original Agreement other than matters expressly provided herein. AT T: Stage Door II Inc. �J Contractor /e atfAc (Secretary) Printed Name d Title)af Officer ii02 / 111 Date By (Signature) /-0'/— i/ (Corporate ea!) Date ATTEST: City of Sanford Owner QBob Turk, Economic Development Director (Signature) P ' -d Name and Title Date By •ignatur- (Seal) Tom George, Deputy City Manager Printed Name and Title 46/1) By (S' ature) END OF SECTION 00850-4 z W y cra cn O mod � � . o 73 0•�k *d k # �y �' - *0,.::.....'...:.'i N' -c O �O co V O) Gf_A W N p E O u `" ? o in f7a O G O r r r r r C a f 2 ��� tomcncnto z >E2Q�rnzZmzr: � m A7rmv . IT1�� m D � � in E)Sl�A 3, OZ � rO � x ; 3 �m mm�D � zO67O•::' . . (0rfiroc Az mZZO z � r � r � A Q7 � 0• � ai n O A SAQ OmeN ' b* "} 3 3` A N m0 n 9 t. >�,,4 w a x � x D i m=cn z !q y r T a! ao 0 r 9 N V W 4.1 EA W V CD - > o cn v1 cn cn CD f7 T. �f` F a.v+ d► bs Fn 0 0 o'Oa m y y W 07 w y► , 0 0 0 0 f e1 0 0 0 (n 03 01 . 0 0 0 0 � o c o 0 o cc 0 0 0 0 q. ". o 0 0 0 0 00 0 0 0 0 0 .- v+" i3 xrw W N SO J N V w W CA OD 1 r. ,y + � 4 = y.N 0 ti,,' A J W O O U o a o � "01 O O O W 01 O O O a o 00 O.'. ,.. 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Cl)Z O C- H Ti; O M 4}U►.4 ,;4 �p, i.41 d3 b� O H ❑ O to u)Q N a F N- 4 m ~ 74 9 C a + LL W ¢ I t ,, 1,,,t,.--j..4,,--::,..---,,,,L. n, > Q w -� 0,ff - 1. g XXga❑w F a,,--,.zi- --r: -4-t-,._.e P. -* Y w a t5 W u.w m 3 '- x aF 3 d z m 0 o< a n © Q < i # pr, µ W ct W O a O *, ; 'F- O LL W 4. a I'-8. r c,) U) O � :Z yor n WS_ RMX f Item No. . ry.;i �is77� ra CITY COMMISSION MEMORANDUM 1 4- 001.B JANUARY 13, 2014 AGENDA To: Honorable Mayor and Members of the City Commission PREPARED BY: Robert Beall, Project Manager SUBMITTED BY: Norton N. Bonaparte,Jr., City Manager SUBJECT: Approve Funding for Change Order#1 on t, Sanford Avenue Streetscape Project SYNOPSIS: Approval of funds from 2nd Generation Sales Tax account and Utility Fund Account for Change Order#1 to Stage Door II, Inc. is requested. FISCALISTAFFING STATEMENT: Total funds requested are in an amount not to exceed $122,265. Funds are available in the 2nd Generation Sales Tax account and Utility fund account. Utilities budgeted $300,000 for the Sanford Avenue Streetscape project and have expended $187,550 to date. BACKGROUND: On June 24, 2013 the Sanford City Commission approved funding for construction of the Sanford Avenue Streetscape project. The project was separated into base bid expenditures and several alternate line items. Funding for the project was divided among the Public Works Department, Utility Department and the Sanford Community Redevelopment Agency(CRA). One of the alternate line items on the bid was to save the old Augusta brick under the existing asphalt. This required the contractor to remove all of the asphalt over the brick, clean the brick then palletize and deliver them to one of the City's storage yards. The cost for this action was $297,500. Staff removed this from the alternates due to the high cost and not knowing the condition or limits of the existing brick. Once construction began the contractor milled the existing asphalt exposing the brick. City Staff inspected the brick, found it was in very good shape and negotiated with the contractor to remove the brick during their clearing and grubbing and deliver them to the City's storage yard. This was a significantly lower cost of$10,000. Also, during the bid process Utilities staff added several line items in the bid in order to avoid any future cuts to the newly constructed road in the near future. At the time this request was made the bid had been completed and the contractor was approved for construction. Public Works Staff looked into this with the Utility Department, determined that this would not have affected the outcome of the final bid and recommends the line items be added as a change order to the project. Staff met with the contractor and negotiated a cost of$112,265 for the added Utility line items. All of this information has been presented to the Sanford CRA along with two other items on the Change Order that have been approved to be funded through their contingency funds for $13,270. The total amount of Change Order#1 is $135,535. The funds requested ue for approval by the City Commission are $122,265. The rest will be paid by the Sanford LEGAL REVIEW: The City Attorney has no legal objection to the agenda item if all City procurement policies and procedures have been adhered to as to each matter. RECOMMENDATION: It is staff's recommendation that the City Commission approve funding the utility items and brick removal for Change Order#1 in an amount not to exceed $122,265. SUGGESTED MOTION: "I move to approve funding for Change Order #1 to Stage Door II, Inc. in an amount not to exceed $122,265. Attachments: Change Order#1