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1570* Vogel Bros PO 33336, Chng Order # 3 0,690 Si, ,,7019 (1 sotto Wednesday, March 12, 2014 i—1877-4 PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM To: City Clerk RE: Vogel Bros Bldg PO 33336.10 & Change Order No. 3 IFB 12/13-05 WTP Disinfection by Products WTP 2 Contractor Compliance Improvements The item(s)noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order Mayor's signature ❑ Final Plat (original mylars) Recording Letter of Credit Rendering Maintenance Bond ® Safe keeping (Vault) Ordinance I I Deputy City Manager Performance Bond Payment Bond Resolution City Manager Signature City Clerk Attest/Signature Once completed, please: ❑ Return originals to Purchasing ❑ Return copies Special Instructions: Safe Keeping... Mari sot Oroto-v�.�z g-( Z---" (Li From Date T:\Dept_forms\City Clerk Transmittal Memo-2009.doc DATE: 04/03/13 PURCHASE ORDER p0 NUMBER 033336 CITY OF SANFORD CHANGE # : 10 P.O. BOX 1788 DATE CHG: 04/18/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD,FL 32772 VENDOR NO.: 11887 TO: SHIP TO: VOGEL BROS BUILDING CO CITY OF SANFORD 2720 DRANE FIELD RD 300 N. PARK AVENUE LAKELAND, FL 33811 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 63695 09/30/13 NET ACCOUNT NO.: 452-4530-536 . 63-03 PROJECT NO.: DW11 O 3 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE **********************************i * * CHANGE ORDER * * **********************************i 1 WTP DISINFECTION BY PRODUCTS WTP 6900000 . 00 NA 1 . 00 6900000 . 00 2 CONTRACTOR -77- , - /-, -, _ ,) �rADTT, 7 I PRCJEi'I E1JiS CPH JOB NO. 506118 . 1 Change Order to save sales taxes on ODP Purchases TAX SAVING OF A TOTAL OF $162 , 328 DEDUCTIVE CHANGE ORDER TOTAL $2, 705, 465 2 ODP PURCHASE FOR GREAT SOUTHERN 150000 . 00- NA 1. 00 150000 . 00- PUMP #REQ5 .1236 Tax Savings of $9, 000 3 ODP PINNACLE OZONE SOLUTIONS LLC 641000 . 00- NA 1 . 00 641000 . 00- REQ1-1236 Tax Savings of $38, 460 4 ODP GUARDIAN EQUIPMENT INC REQ 96500 . 00- NA 1. 00 96500 . 00- 2 . 1236 Tax Savings $5, 790 5 ODP XYLEM INC FLYGY PRODUCTS REQ 75368 . 00- NA 1. 00 75368 . 00- 3 . 1236 Tax Savings of $4, 522 6 ODP CONSOLIDATED ELECTRICAL DIST 149747 . 17- NA 1. 00 149747 . 17- INC REQ 6 . 1236 Tax Savings of $8, 985 APPROVED BY: ///�' . APPROVED BY: �4/ PURC I,SING AGENT •GER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 04/03/13 PURCHASE ORDER PO NUMBER 033336 CITY OF SANFORD CHANGE # : 10 P.O. BOX 1788 DATE CHG: 04/18/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:8580126216810-8 SANFORD,FL 32772 VENDOR NO.: 11887 TO: SHIP TO: VOGEL BROS BUILDING CO CITY OF SANFORD 2720 DRANE FIELD RD 300 N. PARK AVENUE LAKELAND, FL 33811 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 63695 09/30/13 NET ACCOUNT NO.: 452-4530-536 . 63-03 PROJECT NO.: DW11 O 3 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE i * * CHANGE ORDER -A * i **********************************i 7 ODP CALGON CARBON CORP REQ 1473000 . 00- NA 1 . 00 1473000 . 00- Tax Savings of S88 , 38U 8 ODP PURCHASE RING POWER CORP REQ 119850 . 00- NA 1 . 00 119850 . 00- 7 . 1236 Tax Savings of $7, 191 9 ACCUMULATED TAX SAVINGS 162327 . 91- NA 1. 00 162327 . 91- APPLICABLE TO LINE ITEMS 2-thru 8 total savings of $162, 327 . 91 10 ODP GREAT SOUTHERN PUMP REQ 50085 . 00- NA 1. 00 50085 . 00- -8-1236 TAX SAVINGS Tax Savings of $2, 835 11 ORDER PUMPS (CHANGE ORDER) . 00 . 00 . 00 12 REMOVAL OF UNSUITABLE MATERIAL . 00 . 00 . 00 13 WTP DISINFECTION BY PRODUCTS WTP 621682 . 73 NA 1. 00 621682 . 73 2 CONTRACTOR IFB 12/13-05 COMPLIANCE IMPROVEMENTS CPH JOB NO.S06118 . 1 ASR MODIFICATIONS $249, 826 .41 (0) APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 04/03/13 PURCHASE ORDER p0 NUMBER 033336 CITY OF SANFORD CHANGE 4 : 10 P.O. BOX 1788 DATE CHG: 04/18/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS FINANCE REPAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1788 32772 VENDOR NO.: 11887 TO: SHIP TO: VOGEL BROS BUILDING CO CITY OF SANFORD 2720 DRANE FIELD RD 300 N. PARK AVENUE LAKELAND, FL 33811 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 63695 09/30/13 NET ACCOUNT NO.: 452-4530-536 . 63-03 PROJECT NO.: DW11 O 3 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING G MANAGER-CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST *********************************** * * CHANGE ORDER 4 * IV DAYS T -CU;, T YC N cYSTEYS c�-71 R�6 ?? (42) DAYS IN CHANGE OF PO SUBSTANCIAL COMPLETION DATE WILL BE JUNE 4, 2014 CHANGE ORDER NO. 2 Change Order NO. 2 is change to add $621, 682 . 93 to add the ASR System Modification and Liquid Oxygen System. Removed item no. 11 & 12 not 14 INCREASE PO 33336 CHANGE ORDER 274937 . 90 NA 1. 00 274937 . 90 NO. 3 SWTP NO. 2 IFB 12/13-05 ; COMPLIANCE IMPROVEMENTS HIGH SERVICE PUMP SYSTEMS MODIFICATIONS; THE DESIGN CAPACITY OF THE NEW OZONE GAC TREATMENT PROCESS IS 4 . 5MGD. IT WILL BE NECESSARY TO UPGRADE THE EXISTING HIGH SERVICE PUMPS TO MATCH THE 4 . 5 MGD PLANT CAPACITY TO COMPENSATE FOR PLANT #1 SEE ATTACHED CHANGE ORDER NO 3 APPROVED BY: APPROVED BY: CITY MANAGER PURCHASING AGENT ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 04/03/13 PURCHASE ORDER PO NUMBER 033336 CITY OF SANFORD CHANGE # : 10 P.O. BOX 1788 DATE CHG: 04/18/13 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O.BOX 1788 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 SANFORD,FL 32772 VENDOR NO.: 11887 TO: SHIP TO: VOGEL BROS BUILDING CO CITY OF SANFORD 2720 DRANE FIELD RD 300 N. PARK AVENUE LAKELAND, FL 33811 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 63695 09/30/13 NET ACCOUNT NO.: 452-4530-536 . 63-03 PROJECT NO.: DW11 O 3 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD UNIT OF UNIT COST EXTENDED COST ITEM NO. DESCRIPTION QUANTITY ISSUE **********************************i * * CHANGE ORDER i * a **********************************' SUB-TOTAL 4878742 . 55 Tf-UI ;, 1J•) . REMARKS : completed by CPH still pending. . . APPROVED BY: APPROVED BY: PURCHASING AGENT CITY MANAGER ALL PACKAGES AND INVOICES READ AND COMPLY WITH ALL OF ORDER OF THE STANDARD TERMS AND CONDITIONS PROV D DON THE REVERSE SIDE OF THIS PURCHASE CAREFULLY ASE ORDER AND AT HTTP://WWW.SANFORDFL.GOVI DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING City of Sanford— WTP No. 2 Disinfection By-Products Compliance Improvements 00950-1 CPH Job No. S06118.2 SECTION 00950 CHANGE ORDER FORM Change Order No. 3 Project Name: Sanford WTP No. 2 DBP Compliance Improvements Bid No.: IFB 12/13-05 Owner: City of Sanford Contractor: Vogel Bros. Building Co. Agreement Date: February 28, 2013 This Change Order is necessary to cover changes in the work to be performed under this Agreement. The GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS, and STANDARD SPECIFICATIONS apply to and govern all work under this Change Order. THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS: (1) Original Contract Price $ 6,900,000.00 (2) Current Contract Price $ 4,692,889.65 (3) Total Proposed Change in Contract Price $ 274,937.90 (4) New Contract Price (Item 2 + Item 3) $ 4,967,827.55 (5) Original Contract Time 365 Days (6) Current Contract Time (Adjusted by Previous Change Orders) 421 Days (7) Total Proposed Change in Contract Time 0 Days (8) New Contract Time (Item 6 + Item 7) 421 Days (9) New Contract Substantial Completion Date June 4, 2014 CHANGES ORDERED November 2012 Change Order Form City of Sanford— WTP No. 2 Disinfection By-Products Compliance Improvements 00950-2 CPH Job No. S06118.2 ITEM 1 Description of Change: High Service Pump System Modifications Reason for Change: The design capacity of the new Ozone/GAC treatment process is 4.5 MGD. It will be necessary to upgrade the existing high service pumps to match the 4.5 MGD plant capacity to compensate for Plant #1 construction delays due to lack of funding. It is proposed to replace the two existing high service pumps with two (2) new 125 HP pumps, each with 3.5 MGD capacity at 140 feet discharge head. One of the existing larger pumps will serve as a spare unit. New variable frequency drives and power feed to the two new pumps will be designed and installed. Pump control will be modified to provide flexibility in high service pumps operation for meeting the finished water demands. Due to the increase in plant capacity, it is necessary to replace the existing 12 inch high service pump discharge with a larger pipe. A new 18 inch pipe will be installed which will extend from the high service pump station and connect to an existing water main outside the plant on US 17-92. Change in Contract Price: $274,937.90 Change in Contract Time: 0 Days November 2012 Change Order Form City of Sanford— WTP No. 2 Disinfection By-Products Compliance Improvements 00950-3 CPH Job No.S06118.2 CHANGE ORDER SUMMARY No. Description Change in Change in Contract Price Contract Time 1 High Service Pump System Modifications $ 274,937.90 0 days TOTAL $ 274,937.90 0 Days WAIVER This Change Order constitutes full and mutual accord and satisfaction for the adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost and time of performance caused directly and indirectly from the change. Acceptance of this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order. November 2012 Change Order Form City of Sanford- WTP No. 2 Disinfection By-Products Compliance Improvements 00950-4 CPH Job No. S06118.2 APPROVAL AND CHANGE ORDER AUTHORIZATION ACKNOWLEDGMENTS The aforementioned change, and work affected thereby, is subject to all provisions of the original Agreement and specifically changed by this Change Order; and It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original Agreement other than matters expressly provided herein. WITNESS to CONTRACTOR: Yo&-c=c. 23ilOS 3a11-DWG Cc. pp Contractor J c MY J ut.4 -a.i L=XL--cv r-7UC 4E- Pri d Nam- : Title • •fficer - / v ■ Ly Date (Sit .t e 1'4' D:t= (Corporate Seal) ATTEST: .►fiL4iI Owner I V (Signaco_ticiz, Printed Name and Title Date By (Signature) 1 --Z'2-1 r (Seal) Date November 2012 Change Order Form WS R IIM x ylifn Item No. b . G' —1877-4 CITY COMMISSION MEMORANDUM 14019G JANUARY 27,2014 AGENDA To: Honorable Mayor and Members of the City Co f ssion PREPARED BY Paul Moore,Utility Director SUBMITTED BY Norton N. Bonaparte, Jr., City Manager ,' SUBJECT: Change Order No. 3 to Vogel Bro. Buildin:Co. i SYNOPSIS: Approval of Change Order No. 3 to Vogel Bros. Building Co. for the Auxiliary Water Plant treatment improvements is requested. FISCAL ISTAFF,NG STATEMENT: The cost of Change Order No. 3 is $274,937.90. Funding will come from the State of Florida Revolving Fund(SRF)Program. BACKGROUND: On January 28, 2013, the City Commission approved the award of Bid #IFB 12/13-05 to Vogel Bros. Building Co. in the amount of$6,900,000. This project involves treatment improvements to the Auxiliary Water Plant to meet new federal water quality requirements. This work includes construction of activated carbon filters and the addition of ozone. The City was able to direct purchase some of the equipment to save on sales tax. Change Order No. 1 deducted the direct purchase items. On December 9, 2013, the City Commission approved Change Order No. 2, which added piping work to the aquifer storage and recovery (ASR) system at a cost of $249,826.41 and the liquid oxygen system for ozonation at a cost of$371,856.33. Change Order No. 3 upgrades the existing high service pumps. The old pumps and piping were found to be inadequate to handle the required flow capacity from the improved treatment plant. The existing pumps are old and not cost effective to modify. The cost of this work is $274,937.90. LEGAL REVIEW: No legal review requested of the City Attorney. 1 RECOMMENDATION: It is the consulting engineer and staff's recommendation that the City Commission approve Change Order No. 3 to Vogel Bros. Building Co. in the amount of $274,937.90 for pump and piping upgrades. SUGGESTED MOTION: "I move to approve Change Order No.3 to Vogel Bros. Building Co. in the amount of$274,937.90 for pump and piping upgrades." Attachment: Change Order No. 3 to Vogel Bros. Building Co.