031014 ws agn & min2014 -090
CITY COMMISSION MINUTES
MARCH 10, 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, March 10, 2014 300 North Park Avenue
4:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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AGENDA
1. Presentation re: City Financial Report — 1St Quarter 4:00 — 4:15 PM
Ended December 31, 2013. [Commission Memo 14 -065]
2. Discussion re: Public Records Ordinance 4:15 — 4:45 PM
[Commission Memo 14 -066]
3. Discussion re: City Gateway Signs with Display 4:45 — 5:00 PM
[Commission Memo 14 -067]
4. Regular Meeting Agenda Items — additional info 5:00 — 5:45 PM
A. Adoption of the Strategic Plan Mission and Vision Statements
[Commission Memo 14 -069] (RM 8.E)
B. Site Remediation at the former Sanford Police Station.
[Commission Memo 14 -076 (RM -8.D)
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MARCH 10, 2014
WORK SESSION
C. Post Design Services for Riverwalk Phase 11 Project
[Commission Memo 14 -0641 (RM 6.C)
5. Briefing items. 5:45 -- 5:55 PM
6, City Manager Comments 5:55 — 6:00 PM
CITY COMMISSION MINUTES 2014-092
MARCH 10, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, March 10, 2014, at 4 :00 PM, in the Railroad Depot Room, 2 "d Moor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams (present at 4:17 PM)
Commissioner Mark M °Carty
Commissioner Randy Jones (present at 4:17 PM)
Commissioner Patty Mahany (present at 4:15 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:15 PM.
1. Presentation re: City Financial Report, 1" Quarter
Finance Director Cynthia Lindsay reviewed the first quarterly report for
the three months ended December 31, 2013. She said that the City is doing well.
2. Discussion re: Public Records Ordinance
Records Manager Pat Lee said that the City has a public records request
process in place; however, it is not in writing. She has worked with the City Manager,
the Assistant City Attorney and the former City Clerk on drafting an ordinance that will
support the process. City Attorney Bill Colbert said that by putting this information in
ordinance form it formalizes the process.
The Commission agreed to place the item on the March 24, 2014 agenda
for first reading.
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MARCH 10, 2014
WORK SESSION
3. Discussion re: City Gateway Signs with Display.
Historic Preservation Officer & Community Planner Christine Dalton said
that the City has received a proposal from Community Electronic Information Signage
(CEIS) that will allow for signage throughout the City at no cost, however, there are
some caveats. Ms. Dalton introduced Mr. Lockwood of CEIS. He explained that these
signs will present public announcements, emergency alerts, City messages and
advertisements of businesses in our local community. He said that the signs would be
funded by the cost of the advertising.
City Attorney Colbert advised the Commission that an amendment to the
Land Development Code would be required and that it would also be changing; the
philosophy of the City because commercial advertising on City property or rights-of-way
has never been permitted.
Mayor Triplett asked staff to move forward with this by looking; into the
locations and reviewing the legalities. City Manager Bonaparte said that this item will be
on the agenda for the first Work Session in April.
4. Regular Meeting Agenda Items — additional information and /or questions.
A. Adoption of the Strategic Plan Mission and Vision Statements
Deputy City Manager Torn George said that he received feedback fi•om
two Commission members regarding key projects. He asked the Commission to look over
the projects and send him a list of priority projects by the end of the week so he can put
CITY COMMISSION MINUTES 2014 -094
MARCH 10, 2014
WORK SESSION
together something to present at the next meeting. He then referred to the list of projects
and reviewed the list (by number) that staff is currently working on. He also reviewed
the Mission and Vision statements that the Commission agreed to at the last meeting and
asked if there were any changes prior to adopting the statements later tonight at the
Regular Meeting. The Commission had no changes.
B. Site Retnediation at the former Sanford Police Station.
This item was pulled from the agenda.
Deputy City Manager Tom George announced that he will not be present
at tonight's Regular Meeting and offered to answer any questions regarding the Solid
Waste Ordinance modifications. He explained that the only two changes being made are
that the Commission will be given the authority to determine what length of time the
exclusive franchise may be and if and when to seek proposals. The Ordinance gives the
Commission more flexibility.
C. Post Design Services for Rivet-walk Phase Il Project.
Project Manager Robert Beall said that they have encountered some
difficulties during this project, many of theta being unforeseen site and field conditions.
At this time they have reached the limit on funding this project. Therefore, at tonight's
Regular Meeting he would like the Commission to consider approving the request for an
increase of $70,000 for the project.
5. Briefing Items.
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MARCH 10, 2014
WORK SESSION
Mr. Bonaparte reminded the Commission that they have had several
discussions on the stormwater rate increase; it is on tonight's agenda for action.
Mr. Bonaparte asked Public Works Director Bilal Iftakhar to provide an
update on the pilot projects regarding street lighting. Mr. Iftakhar said that the first pilot
project is in the Georgetown neighborhood and will take place on Cypress Avenue. His
department will replace all 100 watt bulbs with 200 watt bulbs and add light poles in the
center area of the existing poles. As for the second project, it will take place on a small
portion along First Street and includes adding 16 LED lights to the City's utility poles.
The consensus of the Commission was to move forward with both pilot projects.
Mr. Bonaparte mentioned that Mr. Iftakhar gave an excellent interview to
Channel 35 today regarding the 3'-d Generation Sales tax.
h. City Manager Comments.
Commissioner Mahany asked if the City Manager and /or Mayor could
provide a once a month briefing on the discussions that are held at the Mayor /Manager
meetings and they agreed to do so.
Mayor Triplett asked the Commission to support Christine Dalton in
working with the Seminole County School Board and the University of Central Florida in
preserving the Public History Center.
Lastly, Mayor Triplett asked Commissioner M'Carty if he had any
information to provide pertaining to the postcard incident that was discussed at the last
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WORK SESSION
Work Session and Commissioner M'Carty said that he has not received any information.
Mr. Bonaparte said that he will get the information to Commissioner M'Carty and they
will follow up at the next Work Session
There being no further business, the meeting was adjourned at 6,:14 PM.
Mayor Jeff Triplett
Attest:
City erk
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