032414 ws agn & mnCITY COMMISSION MINUTES
MARCH 24, 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, March 24, 2014 300 North Park Avenue
3:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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AGENDA
1. Presentation of Sanford Airport Authority CAFR 3:00 — 3:20 PM
for the fiscal year ended September 30, 2013 and 2012.
[Commission Memo 14 -088] (RM 61)
2. Presentation of City of Sanford CAFR for the fiscal year 3:20 — 3.40 PM
ended September 30, 2013.
[Commission Memo 14 -089] (RM 6.M)
3. Discussion re: Strategic Plan 3:40 — 4:10 PM
[Commission Memo 14 -093]
4. Discussion re: Wi -Fi Expansion Plan 4:10 — 4:25 PM
[Commission Memo 14 -090]
5. Discussion re: Mural Program 4:25 — 4:40 PM
[Commission Memo 14-0911
6. Discussion re: Agreement for Professional Services 4:40 — 4:55 PM
CITY COMMISSION MINUTES
MARCII 24, 2014
WORK SESSION
between the City of Sanford and Alcalde and Fay, ltd.
7. Regular Meeting Agenda Items — additional information 4:55 — 5:30 PM
A. Riverfront Development Planning & Design Activities
[Commission Memo 14-087] (RM 8.G)
B. Wayfinding: Banner Signs on 1 Sc Street
[Commission Memo 14 -092] (RM 8.H)
C. Solid Waste Franchise Agreement Renewal
[Commission Memo 14 -094] (RM 8.1)
8. Briefing items. 5:30 — 5:50 PM
• City Commission Discretionary Funds
Potential joint meeting with the Planning & Zoning Commission
9. City Manager Comments 5:50 — 6:00 PM
CITV COMMISSION MINUTES
MARUi 24, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, March 24, 2014, at 3:00 PM, in the Railroad Depot Room, 2" " Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams (present @ 3:18 PM)
Commissioner Mark M °Carty
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney Williarn L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Commissioner Randy Jones
Mayor Triplett called the meeting to order- at 3:10 PM.
1. Presentation of. Sanford Airport Authority CAFR for the fiscal year ended
September 30, 2013 and 2012.
Larry Dale, Sanford Airport Authority President and Chief Executive
Officer- introduced Kelly Leary, Director- of Government Service of McDirmit Davis &
Company, LLC, who presented the report. Ms. Leary said that the report is unqualified
which is the best report you can get. Overall, the Authority is in compliance and doing
well.
2. Presentation of. City of Sanford CAFR for the Fiscal year ended September
30, 2013.
CITY COMMISSION MINUTES
MARCH 24, 2014
WORK SESSION
Finance Director Cynthia Lindsay introduced Bill Blend and Joel Knopp
with Moore Stephens Lovelace Certified Public Accountants, who presented a
PowerPoint presentation that included the audit review and financial highlights. The audit
report was uninodified, which is a new tenn that replaces unqualified and means that the
audit was not modified in any way and that the City is in good shape. Lastly, he
acknowledged that Ms. Lindsay and her staff did a great job and stated that the City
keeps one of the cleanest set of books. Mr. Blend also said that the City is doing well
financially.
3. Discussion re: Strategic Plan
Whit Blanton, Renaissance Group, provided a handout entitled hnagine
Sanford - Vision and Strategic Planning and asked the Commission to rank the six themes
listed in terms of priority. These are short tern priorities that they would like to pursue
or invest in over the next few years. The top three priorities that the Commission
identified were: 1) Unify Downtown & the Waterfront; 2) Promote the Distinct Culture;
and 3) Update the Regulatory and Policy Framework.
Vice Mayor Williams suggested that prior to moving forward with this
item they should come up with a comprehensive assessment to determine the City's
needs and concerns. Several years ago the Commission was presented with a program
called the WINS Program (Westside Improvement Neighborhood Strategy) and although
this program was not implemented, it may be beneficial to review it. (A copy of the
CITY COMMISSION MINUTES
MARM 24, 2014
WORK SESSION
Synopsis of the WINS project was provided at the end of the meeting by Andrew
Thomas).
Mr. Blanton said that he will prepare a summary of the discussion and
bring it back for consideration in a few weeks.
4. Discussion re: Wi -Fi Expansion Plan
IT Manager Chris McDeed said that he is seeking direction from the
Commission in regards to expanding; the City's downtown Wi -Fi.
[Mayor Triplett called a five minute recess at 4:50 PM and reconvened the
meeting; at 4:58 PM].
Mr. McDeed reviewed the business case study that was provided with the
agenda which included detailed alternatives and cost analysis. The Commission agreed to
move forward with Alternative A to provide Wi -Fi in the downtown area only and to
look at including the newly renovated Sanford Avenue.
S. Discussion re: Mural Program
Community Planner Christine Dalton said that the Planning Department
has received many inquiries regarding public art, specifically murals, and would like
feedback from the Commission on moving forward with a public art program. She
presented a slide show of various murals. The Commission agreed for staff to move
forward with formalizing a public art program.
CITY COMMISSION MINUTES
MARCH 24, 2014
WORK SESSION
6. Discussion re: Agreement for Professional Services between the City of
Sanford and Alcalde and Fay, Ltd
This item was not discussed.
7. Regular Meeting Agenda Items — additional information and /or questions.
A. Riverfront Development Planning & Design Activities
Economic Development Director Bob Turk explained that the City
currently has two proposals regarding economic development: one with CPH Engineers
for the CRA extension and the second with Littlejohn Engineering Associates (LEA) for
planning and design of the downtown area. He said that LEA would provide planning,
design and economic development services to examine and evaluate development
scenarios for the various City -owned parcels. Funds have been allocated within the
FY2014 Economic Development budget. The Commission will take action on this item
tonight.
B. Wayfinding: Banner Signs on I" Street
Community Planner Christine Dalton said that in October 2013 the
Wayfinding Plan amendment was approved to allow for banners (on light poles) along l"
Street. She requested approval to work with organizations participating in City sponsored
events to allow them the opportunity to purchase an event banner. She said that the City
would design and manage the banners in order to maintain consistency. The Commission
will take action on this item tonight.
CITY COMMISSION MINUTES
MARCn 24, 2014
WORD SESSION
C. Solid Waste Franchise Agreement Renewal
Deputy City Manager Torn George said that the Waste Pro Agreement is
the most beneficial agreement for the City and its residents. Waste Pro is offering a
reduction in the current residential rates, a two year rate freeze and a reduction in
construction and demolition (C &D), yard waste and class III roll off rates. Therefore,
staff recommends approval for a Solid Waste Franchise Agreement with Waste Pro, Inc.
The Commission will take action on this item tonight.
8. Briefing Items.
* Potential joint meeting with the Planning & Zoning Commission.
Planning Director Russ Gibson asked the Commission if they would be
interested in having a joint meeting with the Planning & Zoning Commission. The
Commission agreed to choose several topics for discussion and also asked that the
Planning & Zoning Commission choose several topics for discussion. Mayor Triplett
suggested that they schedule this meeting during the next month.
City Commission Discretionary Funds
This item was not discussed due to time constraints.
9. City Manager Comments.
Mr. Bonaparte asked Chief Smith to provide an update on Officer Robert
German's funeral and the impact it may have on traffic throughout the City. Chief Smith
said that there will be portions of 17/92 closed beginning at 11:30AM on Thursday
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morning and could last for several hours. He said that the impact could cause increased
phone calls (complaints) into City Hall.
Mr. Bonaparte thanked Vice Mayor Williams for presenting Dr. Bernice
King with a Key to the City and representing the City of Sanford.
Mr. Bonaparte said that he received notification that the House version of
the State budget contains money ($500,000) for Ft. Mellon Park.
Commissioner McCarty addressed the postcard postage incident and
apologized. He said that he had no intent of wrong doing and he presented a check to the
City Manager in the amount $1,500. He said that he would still like to see a policy
implemented regarding this.
There being no further business, the meeting was aiijoumed at 6:35 PM,
Mayor J
Attest:
City Clerk
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