051214 ws agn & minCITY COMMISSION MINUTES
2014 -157
MAY 127 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, May 12, 2014 300 North Park Avenue
5:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
f including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
AGENDA
Continuation of Strategic Plan Discussion
[Commission Memo 14 -111]
2. Regular Meeting Items — additional information
A. Construction, Engineering and Inspection (CEI) for
Persimmon Avenue Sidewalk Project.
[Commission Memo 14- 109.E] (RM 6.E)
B. Grant from the Department of Housing and Urban
Development Community Development Block Grant
2013/2014 to fund the Goldsboro Front Porch
Council, Inc. Youth Empowerment and Leadership
Development Academy.
[Commission Memo 14- 109.F] (RM 65)
C. Conditional Temporary Parking Easement at 210
Sanford Ave. [Commission Memo 109.G] (RM 6.G)
5:00 — 5:30 PM
5:30 — 5:45 PM
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MAY 12, 2014
WORK SESSION
D. Florida Department of State Small Matching Grant Application
Of $15,000. [Commission Memo 14 -112] (RM 8.13)
3. Briefing Items 5:45 — 5:55 PM
4. City Manager Comments 5:55 — 6:00 PM
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MAY 12, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, May 12, 2014, at 5:00 PM, in the Railroad Depot Room, 2nd Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams (present at 5:06 PM)
Commissioner Mark McCarty
Commissioner Randy Jones
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
Deputy City Manager Tom George
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 5:04 PM.
1. Discussion re: Continuation of Strategic Plan
Whit Blanton, Renaissance Planning, distributed and reviewed a document
entitled Strategic Priorities — A Summary of the Imagine Sanford Initiative. He asked the
Commission to suggest any changes to help him develop a document that will show how
the City intends to move forward in their priorities and values.
City Manager Bonaparte asked the Commission to forward any
suggestions that they have to Mr. Blanton so he can put something together for discussion
at the June 9th Work Session and formal action agendized for the June 23`d Regular
Meeting.
2. Regular Meeting Agenda Items — additional information
CITY COMMISSION MINUTES 2014-16G
MAY 12, 2014
WORK SESSION
A. Construction, Engineering and Inspection (CEI) for Persimmon
Avenue Sidewalk Project.
There was no discussion or questions.
B. Grant from the Department of Housing and Urban Development
Community Development Block Grant 2013/2014 to fund the
Goldsboro Front Porch Council, Inc. Youth Empowerment and
Leadership Development Academy ( YELDA).
Senior Planner Andrew Thomas advised the Commission that this is the
third and final year for the YELDA program and that the program has been successful in
meeting its goals.
C. Conditional Temporary Parking Easement at 210 Sanford Ave.
Deputy City Manager Tom George stated that the City is anticipating the
need for parking upon the completion of the Sanford Avenue Streetscape Project. The
City has negotiated an agreement with a local business owner that will provide for free
public parking after normal business hours during the work week and unrestricted hours
on the weekends. The term of the agreement is for eight (8) years and will cost the City
approximately $40,000 for in -kind services to resurface the parking lot, striping, curb
work, landscaping and signage. The property owner will be responsible for ongoing
maintenance following the initial rehabilitation work done by the City. Approximately 25
parking spaces will be made available.
The Commission will take action on this item tonight.
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WORK SESSION
D. Florida Department of State Small matching Grant Application for
$15,000.
Community Planner Christine Dalton explained that the grant does not
require a match from the City; therefore, there would be no impact to the City's budget.
The grant could be used to lay the groundwork and help provide a basis for developing a
Historic Preservation Plan, and also ties into the Strategic Plan core values of enriching
the City's culture and history.
The Commission will take action on this item tonight.
3. Briefing Items — City Manager
• The Sanford Airport Authority requested a Joint Meeting to review and
approve its budget on August 12th or August 26th. The Commission had no date
preference.
• The Commission concurred to hold a Joint Meeting with the Planning &
Zoning Commission at the June 23 d Work Session. The Commission is to provide
agenda items to Planning and Development Services Director Russ Gibson.
• City Attorney Colbert provided an update to a decision that was made by
the Supreme Court on prayer at public meetings. He said that the Regular Meetings will
continue with the invocation during the ceremonial part of the meeting. The City Clerk
will revise the agenda to reflect the changes as recommended by Mr. Colbert.
4. City Manager Comments
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MAY 12, 2014
WORK SESSION
Mr. Bonaparte thanked Public Works staff for refurbishing the parking lot
on Commercial Street.
City Commission Comments
Commissioner Mahany said that she received a call from a health care
provider giving thanks to Commissioner McCarty for his help on the sidewalks; the
residents love them. Also, in looking at the City Attorney's monthly statement, she asked
if the City is involved with unmanned airplanes or drones, and Mr. Colbert explained that
the expense relates to the Sanford Aero Modelers Lease which is on tonight's agenda.
Deputy City Manager Tom George said that the City does have an
unmanned aircraft and asked Project Manager Chris Smith to explain. Mr. Smith said
that the City purchased a small model aircraft that will take aerial photos of construction
sites each month as required for grant purposes. At this time, staff is only training to fly it
until a Certificate of Appropriateness (waiver) is received from the Federal Aviation
Authority (FAA).
Vice Mayor Williams discussed RM Item 6.A, the termination of the
Alcalde & Fay, Ltd. agreement and expressed concerns about the way the termination
was handled.
Commissioner Mahany said that she wasn't aware of some of the things
that Alcalde & Fay has accomplished for the City according to their e -mail transmission.
Mr. Bonaparte said that he too was not aware of these things. If they are doing things to
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MAY 12, 2014
WORK SESSION
help the City then they should let the City know, as he has never received any type of
report from them.
City Attorney Colbert said that it is normal practice for a lobbyist to
provide the City with a report. He too confirmed that he has not received any reports
from Alcalde & Fay other than generic updates or information.
There was discussion about the entrance to the Sun Rail Station needing to
be maintained. Also discussed was the maintenance of the median, high growth and
debris on SR 46. Mr. Bonaparte said that the Florida Department of Transportation
(FDOT) is responsible for the maintenance and they can continue to be asked to maintain
on a more frequent basis; however, he will look into options that the City has in order to
take over maintaining SR 46 from I -4 into Sanford.
There being no further business, the meeting was adjourned at 6:29 PM.
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