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OFFICE OF HUMAN RESOURCES AND RISK MANAGEMENT
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Request for Services
The item(s)noted below is/are attached and forwarded to your office for the following action(s):
n Development Order ❑ Mayor's signature
❑ Final Plat (original mylars) ❑ Recording
• Letter of Credit ❑ ndering
El Maintenance Bond Safe keeping (Vault)
❑ Ordinance ❑ Record Custodian
❑ Performance Bond
❑ Resolution
Once completed,please:
❑ Return original
n Return copy
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Special Instructions:
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Please advise if you have any questions regarding the above.
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bCereerSource EMPLOYER WORKSITE AGREEMENT
CENTRAL FLORIDA
WIA Work Experience Program-Governmental
AGREEMENT#: PY 14-15-00197
Central Florida Regional Workforce Development Board d/b/a CareerSource Central
Florida (CSCF) as the Regional Workforce Development Board and
Company/Business Name: City of Sanford
d/b/a: (if applicable) N/A
Location: 300 North Park Avenue, Sanford, FL 32771
, hereinafter called the Host Worksite; agree to the following terms of this Agreement.
1. Program Overview 2. Term of Agreement
CSCF is a Florida not-for-profit corporation that This work site agreement will begin on July 14,
serves as one of 24 regional workforce boards in 2014, and end no later than June 30, 2015.
Florida. CSCF serves Region 12, which covers Lake,
Orange, Osceola, Seminole and Sumter counties. No Participant may begin work until this Agreement is
Using federal funds allocated by the state of Florida, fully executed by both the Host Worksite and CSCF.
CSCF administers paid work experience internship This Agreement will supersede and replace any prior
programs (collectively, the "Programs") in which a contract or agreement between the parties regarding
participant referred by CSCF to the Host Worksite (a the Programs.
"Participant") is introduced to age-appropriate work
activities including the rigors, demands, rewards and 3. Work Experience Internship Program Periods
sanctions associated with holding a job. and Limitations
In connection with the operation of its Programs, Host Worksite acknowledges and agrees that
CSCF may retain one or more companies to provide Participants will be subject to the following limitations:
payroll administration, human resources services,
employee leasing, employer of record or similar
services (collectively, "HR Contractors"). Among Max. # Max. #
other things, CSCF may delegate some or all of its Work Experience Internship Work of
responsibilities under the Programs or under this Program Hours Weeks
Agreement to an HR Contractor. Host Worksite will
fully cooperate with any and all HR Contractors ® WIA-Adult, Dislocated Worker 40 12
identified by CSCF and will, at CSCF's request, E H1 B-UCF/CSCF Partnership 40 12
coordinate its responsibilities and activities under this
Agreement with such HR Contractors.
4. Responsibilities of Host Worksite
Under Host Worksite's guidance and day-to-day
supervision and in accordance with the job Host Worksite agrees that it will:
description attached hereto, Host Worksite will
provide Participants with a bona fide, meaningful A. Make available suitable job(s) at its work
work experience that will help them receive the site(s) and in the respective occupation(s)
training and experience necessary to succeed in their described in the job description(s) for all
jobs. Participants.
B. Notify CSCF (and, if applicable, the HR
Contractor) immediately if any Participant
would be directly supervised by a member of
that person's immediate family.
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 805-8023
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C. Assign worthwhile and meaningful work to M. Ensure that all required safety supplies and
Participants during the entire time they are at equipment are used in the proper manner for
the work site in accordance with the their intended use and in accordance with all
approved job description(s). Duties not listed laws, including child labor laws where
in the attached approved job description(s) applicable.
must be predetermined and mutually agreed N. Conform to normal routines and functions of
upon by the Host Worksite and CSCF. a commercially reasonable business
D. Direct and supervise Participants' work establishment, including, but not limited to,
activities and training in accordance with their appropriate supervision on the premises at
job description(s)and training plans. all times, displaying positive work habits,
E. Assure that it will have supervisory personnel maintaining safe working conditions, and
who will act as work site supervisors at each appropriate behavior and attire.
work site to provide for continuous on-site O. Inform CSCF (and, if applicable, the HR
supervision and training of Participants at a Contractor) immediately if an accident or
ratio of Participant(s) to staff of no more than injury occurs at the job site affecting or
5:1. involving a Participant, and require the
F. Not entrust any Participant with unsupervised Participant to complete an appropriate
care, custody or control of financial property incident report form.
including cash, checks, accounts, ledgers, P. Notify CSCF (and, if applicable, the HR
balance sheets, reconciliations or payroll Contractor) by telephone of any problem or
deposits. (Host Worksite confirms that it concern regarding a Participant's
alone controls the work site environment at performance at a work site as soon as
its business office, and it acknowledges full possible, but at least within 24 hours after the
responsibility for implementing internal problem is identified.
controls and procedures to prevent misuse of Q. Not discriminate against any Participant or
financial documents and property.) potential Participant because of race, color,
G. Not instruct or allow any Participant to drive religion, sex, national origin, age, disability,
an automobile for any reason for business political affiliation or belief, creed or marital
purposes. status.
H. Orient and train its work site supervisory R. Ensure that Participants receive fair and
personnel including any alternate staff impartial treatment and that they not be
directly responsible for supervision of subjected to harassment of any kind.
Participants. S. Ensure that the following general working
I. Notify CSCF (and, if applicable, the HR conditions are complied with:
Contractor) immediately of any temporary 1) this work experience position(s) will
and/or ongoing changes in the designation of result in an increase in the Host
personnel who will be supervising the Worksite's level of employment and
participant(s). under no circumstances will it result in
J. Be accountable for maintaining Participants' the displacement of current
time sheets including supervising their proper employees or freezing the hiring of
completion and approving Participants' time new employees in anticipation of any
sheets if all prior requirements are met, and Participant;
timely submitting timesheets in accordance 2) there will be no displacement or
with CSCF's payroll procedures (and, if partial displacement (reduction of
applicable, the HR Contractor's). hours worked, wages or employment
K. Require Participants' conformance with Host benefits) of currently employed
Worksite's personnel rules of conduct such workers nor replacement of laid-off
as dress code, parking, etc. workers by any Participant;
L. Ensure that all sites where Participants will 3) there will be no infringement of
be assigned are sanitary and safe promotional opportunities for regular
environments in accordance with health and employees; and
safety standards established by state and 4) Participants must receive comparable
federal law. working conditions and non-payroll
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 8058023
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FLORIDA
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benefits such as rest breaks, lunch, Florida, federal agencies or departments (or
etc. as other current employees. officials or employees of any of the
T. Ensure that Participants will not be employed foregoing) or against any Participants that in
in the building, operating, or maintaining of any way relates to the Program or this
any part of any building used for sectarian Agreement.
instruction or as a place of worship. BB.Allow CSCF, the governor of the state of
U. Ensure that this Agreement will not impair Florida, or any of their respective
existing contracts for services or a collective representatives, agents or subcontractors
bargaining agreement between Host (including, but not limited to, any HR
Worksite and other parties; nor will this Contractor), and the U.S. Department of
agreement assist, promote or deter union Labor ("DOL") access to the Host Worksite's
organization. work site(s) at all reasonable hours for all
V. Ensure that no Participant will assist with reasonable purposes such as monitoring the
political or lobbying activities or any activity Program, counseling Participants, etc.
designed to influence legislation or CC.Comply with all applicable employment and
appropriation pending before the Congress of labor laws.
the United States. DD.Maintain the confidentiality of any information
W. Not subcontract, assign or transfer any rights regarding Participants or their immediate
or responsibilities under this Agreement or families obtained from forms, discussions or
any portion thereof without the prior written other source. Without written consent of the
approval of CSCF in its sole discretion. Any Participant, such information shall be
transfer or disposition (whether voluntarily, by divulged only as necessary for purposes
law or otherwise) of ownership of or a related to the performance of this Agreement.
controlling interest in Host Worksite will be EE. Host Worksite will consider all Participants
deemed an assignment or transfer for for any unsubsidized job openings that may
purposes of this paragraph. occur with the Host Worksite if Participants
X. Implement administrative controls to ensure meet the necessary qualifications for the job.
that costs for wages and other costs for
which CSCF is responsible for paying are not 5. Responsibilities of CSCF
being paid by other federal, state, or local
programs to avoid duplication of funding. CSCF (and, if applicable, it's HR Contractor[s])will:
Y. Maintain all records and files pertaining to the
operation of this Agreement (including any
amendments, extensions or renewals) for
three years after termination or expiration of
this Agreement. Records and files must
include, but not be limited to, time and
attendance sheets, supervisor assignments,
this Agreement, etc.
Z. Monitor to ensure that all Participants at all
work sites are only performing work activities
identified in the attached job description and
that Host Worksite is complying with this
Agreement. Host Worksite will notify CSCF
(and, if applicable, the HR Contractor) of any
changes to its work site address or required
work hours, job description, training plans or
if the work has been completed and the job
needs to end.
AA. Immediately advise CSCF (and, if applicable,
the HR Contractor) in writing of any actions,
suits, claims or grievances filed against Host
Worksite, CSCF, HR Contractor(s), state of
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 805-8023
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A. Recruit, select and refer Participant(s) thereof with Host Worksite. In addition, CSCF or
eligible for this Program to the Host Worksite. CSCF Party may consult with Host Worksite
B. Assist the job site supervisor in resolving any regarding the scope or findings of any such check.
problems concerning Participants' job
performance. However, Host Worksite acknowledges and agrees
C. Hear all grievances concerning Participants' that:
performance at the work site in accordance
with CSCF's Participant grievance A. any background information provided to Host
procedures. Worksite by CSCF or a CSCF Party is
D. Provide counseling and supportive services provided strictly as a courtesy on an AS-IS,
to Participants as the need is identified and WHERE-IS, basis and is not represented,
budget allows. warranted or guaranteed regarding its
E. Be responsible for distributing Participant accuracy, thoroughness, applicability or
paychecks subject to Host Worksite's timely fitness for any particular use, and any and all
submission of properly completed and signed such representations, warranties or
timesheets. guaranties are hereby disclaimed;
F. Be responsible for employing all Participants B. if Host Worksite is concerned about the
and paying them for all actual hours worked. background of any Participant, it is
(Note: 1. No fringe benefits or holiday pay encouraged (subject to applicable law) to
are provided to Participants; and 2. Workers' conduct its own background check;
Compensation benefits are provided by the C. regardless of whatever information CSCF or
state of Florida.) any CSCF Party might provide Host Worksite
G. Observe activities under this Agreement at regarding a Participant or any discussions or
the work site(s) at reasonable hours and as consultations that may occur regarding a
frequently as the authorized representatives Participant, Host Worksite is the ultimate
of CSCF may deem necessary to assure the decision maker whether any Participant will
work experience is constructive for be accepted at any work site as well as the
Participant(s) and that Host Worksite is job duties that will be assigned to a particular
complying with the terms of this Agreement. Participant and the level of supervision that
(CSCF may require corrective action within will be appropriate for such Participant;
specified time periods or remove Participants D. neither CSCF nor any CSCF Party makes
from work sites upon written notification any express or implied warranties,
delivered to Host Worksite at the time of their representations, or promises regarding the
experience, fitness, honesty, or reliability of
removal. Such action may be taken when
any particular Participant, and Host Worksite
CSCF, the governor of the state of Florida or
agrees to accept the risk that a Participant
DOL finds serious or continual violations of may commit an act of wrongdoing while
rules or laws, where violations are not being working at Host Worksite's business resulting
remedied, or where CSCF, the Florida in loss, damage or injury; and
governor or DOL find noncompliance with E. Host Worksite waives, releases, indemnifies
any of the terms or conditions under this and defends CSCF, the CSCF Parties (and
Agreement.) their respective agents, employees,
representatives and attorneys) from and
6. Background Checks against any claim, judgment, proceeding,
loss, damage, cost or expense arising out of
CSCF reserves the right (but not the obligation) to or related to any background information
conduct background checks on Participants or about a Participant provided (or not provided,
prospective Participants, which CSCF may conduct as the case may be) to Host Worksite or any
itself or through one or more contractors or vendors act or omission on the part of any Participant
(including the HR Contractor and/or its (whether negligent or willful, whether lawful
subcontractors or vendors) (all of the foregoing are or otherwise) at any work site or while
collectively called the "CSCF Parties"). If CSCF otherwise under the actual or constructive
conducts any such check or causes it to be supervision or direction of Host Worksite or
conducted, it will, subject to applicable law and its any of its employees, agents or
having obtained an appropriate consent or release representatives.
from the Participant, endeavors to share the results
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 805-8023
FLORIDA
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8. Hold Harmless 1) Host Worksite has failed to comply
with any provision in this Agreement;
A. Without waiving its sovereign immunity, and 2) Host Worksite fails to perform in whole
if and to the extent allowed by law, each or in part under this Agreement or
party shall indemnify and hold harmless each fails to take corrective action after
other, its officers, officials, and employees receiving oral or written requests to
from and against all claims and liabilities of do so within an appropriate time
any nature or kind, including costs and period as may be stipulated by CSCF;
expenses for or on account of any claims, or
damages, losses, or expenses of any 3) DOL or the state of Florida fails to
character whatsoever resulting in whole or in provide adequate funds, reduces,
part from the negligent performance or
omission of either party's employees or eliminates or otherwise terminates the
representatives connected with the activities program under which this Agreement
described herein. is written.
B. In agreeing to provide direction, training and Any term or provision of this Agreement under which
supervision of the participant, the Agency a party hereto (i) owes money to the other that
understands that this does not make CSCF remains unpaid, or (ii) is obligated to indemnify the
or its designee liable to the Agency or any other will survive the expiration or sooner termination
third party by reason of any future act or of this Agreement.
failure to act by any participant on or off the
job. 10. Notice
9. Termination Other than as provided herein, any notice to CSCF
must be in writing and will be hand delivered or
This Agreement may be terminated as follows: mailed to CSCF at its office at 707 Mendham
Boulevard, Ste. 250, Orlando FL 32825, Attn:
A. CSCF or the Host Worksite may terminate Business Services Manager. All notices required to
the Agreement for convenience upon at least be given to the Host Worksite under this Agreement
30 days' written notice to the other party. will be sufficient when hand delivered or mailed to the
B. CSCF may terminate this Agreement in Host Worksite at its office located at the address
whole or in part at any time that the CSCF identified in paragraph one, page one of this
President and CEO or Chief Operating Agreement.
Officer, in his/her sole judgment, determines
that:
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 805-8023
EMMY(FIARIDA
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IN WITNESS THEREOF, the parties hereto, having been duly authorized and representing that they have the
power and authority to execute this Agreement and perform the responsibilities specified herein, have made and
executed this Agreement on the respective dates under each signature.
HOST WORKSITE CareerSource Central Florida
(CSCF)
(NOTE: Exhibit`B"Requires Separate Signature)
SEE ATTACHED CITY SIGNATURE PAGE (-047)4-WA.dt7tt../ /AU)
Signature Signature
Homer Boone
Printed/Typed Name Prnted/Typed Name
Director of Customer Service
Prnted/Typed Title Printed/Typed Title
7/5 Uat A0/41
Date ate
❑ 17.259 Youth
❑ 17.258 Adult
City of Sanford El 17.260 Dislocated Worker
❑ 93.558 TANF
Company Name
Federal ID# CFDA#'s
Contact Name
Phone#
FAX#
E-mail Address
it
CareerSource Central Florida offers equal opportunity programs.Auxiliary aids and services are available upon request to individuals with disabilities.TTY:407 805-8023
EMPLat FICRIDA
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ATTEST: CITY OF SANF 0 RD
Afge'
CYN'HIA PORTER JEFF T �tlir AYOR
CITY CLERK
APPROVED AS TO LEGALITY:
1/71:e.at'
W.L. COLBERT
CITY ATTORNEY
11,510
SM
019, WS RM Xk-1877RRI134 Item No. ir7
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CITY COMMISSION MEMORANDUM I 4.124-A
JULY 14, 2014 AGENDA
To: Honorable Mayor and Members of the City Commission
PREPARED BY: Fred W. Fosson, Director of Human Resource anagement
SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager
SUBJECT: Agreement with Central Florida Regiona 'r evelopment Board d/b/a
CareerSource Central Florida
SYNOPSIS:
Approval of an agreement between the City and CareerSource Central Florida is requested. The
previous agreement expired June 30, 2014.
FISCAL/STAFFING STATEMENT:
There is no cost to the City.
BACKGROUND:
Workforce Central Florida has a new name, Career/Source Central Florida (CSCF). The CSCF
Agreement accounts for two programs, the H1B-UCF.CSCF partnership (H1B) and the WIA-
Adult, Dislocated Worker(WIA).
For the H1B program CareerSource Central Florida has partnered with the University of Central
Florida to offer a unique work experience internship opportunity for job seekers with the focus on
Science, Technology, Engineering and Math or STEM. Through this program, businesses can
connect with job seekers that have college degrees, industry certifications or previous professional
experience. This is a 12-week work experience internship. During the 12-week program, CSCF
pays the participants wages up to $21 per hour for 40 hours per week while the City provides
valuable hands-on work experience opportunities.
The WIA program is a work experience opportunity for program participants 18 years and older
and eligible for Workforce Investment Act (WIA) funds. The participant does a 12-week work
experience at an approved employer worksite. CSCF pays the participants $12 per hour 40 hours
per week for the duration of the internship.
In both of the H1B and the WIA programs the participant is not employed by the City, but will be
employees of CSCF; however, the City will provide participants with a bona fide, meaningful
work experience that will help the participant receive the training and experience necessary to
succeed in that type of position. Further, at the end of a work experience if the participant has
performed satisfactorily the City can choose to hire the participant for the position, not
withstanding the City's normative competitive recruitment process.
LEGAL REVIEW:
The City Attorney's office has reviewed and approved the attached agreement.
RECOMMENDATION:
It is staffs recommendation that the City Commission approve the CareerSource Central Florida
Agreement.
SUGGESTED MOTION:
"I move to approve the agreement with CareerSource Central Florida."
Attachment:
• Proposed Agreement between the City of Sanford and CareerSource Central Florida.
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