674* MetroPlan 2014/2015list t
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To: City Clerk
E: Request for Services
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑ Ordinance
❑ Resolution
® MetroPlan Orlando FY 2014 -2015 Funding Agreement
❑ Mayor's signature
❑ Recording
❑ Rendering
® Safe keeping /records retention
Once completed, please:
❑ Return original
❑ Return copy
Special Instructions:
Please advise if you have any questions regarding the above.
Thank you!
From: Debbie Simmons, City Manager's Office Date: 08/20/2014
To: ora ayor and Members of the City Commission
PREPARED BY: Tom Geor eputy City Manager
SUBMITTED BY. Norto onaparte, Jr., City Manager
SUBJECT: etroPlan Orlando Annual Funding Agreement
SYNOPSIS:
Approval of the Annual Funding Agreement between the City of Sanford and MetroPlan Orlando
for FY 2014/2015 is requested.
FISCAL /STAFFING STATEMENT:
Funding for FY 2014/2015 in the amount of $26,933.50 is requested; this amount is the result of a
reduced assessment of $0.50 per capita from the $0.75 per capita established by the MetroPlan
Board in FY 96/97. For the last five years the amount has been frozen and unchanged at $26,523.
An appropriation for this funding has been provided in the proposed 2014/2015 City budget.
BACKGROUND:
MetroPlan Orlando, the regional transportation planning agency, provides leadership in planning
and promoting a comprehensive intermodal surface transportation system. Under the agreement,
MetroPlan provides a quarterly accounting of its unified planning work program to the City. Two
equal payments are assessed each year; one on October 1, 2014 and one on April 1, 2015.
RECOMMENDATION:
It is staff's recommendation that the City Commission approve the FY 2014/2015 Funding
Agreement with MetroPlan and authorize the Mayor to execute the agreement.
SUGGESTED MOTION:
"I move to approve the FY 2014 /2015 funding agreement between the City and MetroPlan
Orlando in the amount of $26,933.50 and authorize the Mayor to execute the agreement."
Attachment: MetroPlan Funding Agreement
S ° ►lly
City of Sanford /le oPlan Orlando
FY 2014 -2015 Funding Agreement
CITY OF SANFORD /METROPLAN ORLANDO (URBAN AREA METROPOLITAN PLANNING ORGANIZATION)
FY 2014 -2015 FUNDING AGREEMENT
THIS AGREEMENT, is made and entered into this % 9 day of C," �' , 2014, by and
between the CITY OF SANFORD, a municipal corporation organized and existing under the laws of the
State of Florida, whose address is 300 North Park Avenue, Sanford, Florida 32771 (hereinafter referred
to as the "CITY"), and the Orlando Urban Area Metropolitan Planning Organization, d /b /a MetroPlan
Orlando, A Regional Transportation Partnership, a metropolitan planning organization, whose
address is 315 East Robinson Street, Suite 355, Orlando, Florida 32801 -1949 (hereinafter referred to as
"METROPLAN ORLANDO ").
WITNESSETH
WHEREAS, metropolitan planning organizations (MPOs) are the lead transportation planning
agencies in urban areas throughout the United States; and
WHEREAS, the Moving Ahead for Progress in the 21St Century Act (MAP -21) provides MPOs with
the authority and responsibility for transportation planning and funding; and
WHEREAS, the quality of life and economic vitality of our community depends on coordinating
transportation issues and developing complementary plans and policies; and
WHEREAS, METROPLAN ORLANDO has the lead role in formulating regional transportation plans
and programs and coordinating transportation issues among local entities and the Florida Department
of Transportation (FDOT); and
WHEREAS, METROPLAN ORLANDO has adopted the following Mission Statement:
To provide leadership in transportation planning by engaging the public and fostering effective
partnerships.
METROPLAN ORLANDO shall achieve this mission by:
a. Preparing and maintaining up -to -date transportation plans;
b. Setting priorities for investing transportation resources to implement adopted regional
plans;
c. Shaping and communicating a regional perspective on transportation issues;
d. Competing nationally and statewide for additional financial resources;
e. Building strong alliances with the business community and residents of the region;
f. Coordinating planning efforts with federal, state, and local governments and other
transportation agencies; and
g. Recruiting and retaining top quality staff and consultants.
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City of Sanford /MetroPlan Orlando
FY 2014 -2015 Funding Agreement
WHEREAS, the CITY desires to enter into this Agreement with METROPLAN ORLANDO to provide
it with funding to support the functions necessary to achieve METROPLAN ORLANDO's role in planning
and funding the Orlando Urban Area Transportation System.
NOW, THEREFORE, for and in consideration of the mutual covenants and agreements
contained herein, and other good and valuable consideration, receipt and sufficiency of which are
hereby acknowledged, the CITY and METROPLAN ORLANDO agree as follows:
SECTION 1. RECITALS. The CITY and METROPLAN ORLANDO hereby declare that the recitals set
forth above are true and correct and incorporated herein.
SECTION 2. REPORTING REQUIREMENTS. METROPLAN ORLANDO agrees to provide the CITY,
on a quarterly basis commencing October 1, 2014, a written Operational report which will include an
accounting of all Unified Planning Work Program Tasks for the quarter. The report shall identify each
program task, the costs allocated to the task, and the percentage of the task completed. Each
quarterly report shall be cumulative.
SECTION 3. FISCAL YEAR 2014 -2015 CITY FUNDING REQUIREMENTS. The CITY agrees to
allocate TWENTY -SIX THOUSAND NINE HUNDRED THIRTY -THREE AND 50/100 DOLLARS ($26,933.50) to
METROPLAN ORLANDO from the CITY's Fiscal Year 2014 -2015 budget, to be utilized by METROPLAN
ORLANDO during its fiscal year ending June 30, 2015, in accordance with this Funding Agreement. Said
funds shall be paid to METROPLAN ORLANDO on a semi - annual basis. The first payment of THIRTEEN -
THOUSAND FOUR HUNDRED SIXTY -SIX AND 75/100 DOLLARS ($13,466.75) shall be due and payable on
October 1, 2014. The second payment of THIRTEEN - THOUSAND FOUR HUNDRED SIXTY -SIX AND 75/100
DOLLARS ($13,466.75) shall occur on or before April 1, 2015. The funding provided to METROPLAN
ORLANDO by the CITY is contingent upon funding by all local governments who are represented on the
METROPLAN ORLANDO Board; such funding being equal to FIFTY CENTS ($.50) per capita based, at
time of budget adoption, on the latest available estimates of population within each local
government's jurisdiction as provided by the Bureau of Economic and Business Research, University of
Florida.
SECTION 4. EFFECTIVE DATE TERM. The effective date of this Agreement shall be the date
of signature by the last party to sign this Agreement. The terms of this Agreement shall commence on
the effective date and terminate on September 30, 2015.
SECTION 5. INTERPRETATION. The headings contained in this Agreement are for reference
purposes only and will not affect in any way the meaning or interpretation of this Agreement.
SECTION 6. NEGOTIATIONS. The parties to this Agreement acknowledge that all terms of this
Agreement were negotiated at arms length and that this Agreement and all documents executed in
connection herewith were prepared and executed without undue influence exerted by any party or
upon any party. Further, this Agreement was drafted jointly by all parties, and no parties are entitled
to the benefit of any rules of construction with respect to the interpretation of any terms, conditions,
or provisions of this Agreement in favor of or against any person or party who drafted this Agreement.
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City of Sanford /MetroPlan Orlando
FY 2014 -2015 Funding Agreement
SECTION 7. MISCELLANEOUS
A. This Funding Agreement constitutes the entire agreement between the parties with
respect to the specific matters contained herein and supersedes all previous
discussions, understandings, and agreements, written or oral, between the parties
hereto. Any amendments to or waivers of the provisions herein shall be made by the
parties in writing. No other agreement, oral or otherwise, regarding the subject matter
of this Funding Agreement shall be deemed to exist or to bind either party hereto.
B. if any sentence, phrase, paragraph, provision or portion of this Funding Agreement is
for any reason held invalid or unconstitutional by any court of competent jurisdiction,
such portion shall be deemed an independent provision and such holding shall not affect
the validity of the remaining portions hereof.
C. The parties hereby acknowledge that they have freely and voluntarily entered into this
Funding Agreement and that each party has been given the opportunity to receive the
advice of independent legal counsel for all negotiations in connection with this Funding
Agreement.
SECTION 8. CONTROLLING LAWS
A. This Funding Agreement and the provisions contained herein shall be construed,
controlled, and interpreted according to the laws of the State of Florida and all duly
adopted ordinances, regulations, and policies of the CITY now in effect and those
hereinafter adopted.
B. The location for settlement of any and all lawsuits, claims, controversies, or disputes,
arising out of or relating to any part of this Funding Agreement, or any breach thereof,
shall be Orange County, Florida.
C. The parties to this Funding Agreement agree to comply with all applicable Federal,
State, and local taws, ordinances, rules and regulations pertaining to this Agreement.
SECTION 9. BINDING NATURE OF AGREEMENT. This Agreement shall be binding only between
the CITY and METROPLAN ORLANDO.
SECTION 10. NOTICES. All notices, consents, approvals, waivers and deletions which any party
shall be required or shall desire to make or give under this Agreement shall be in writing and shall be
sufficient only when mailed by certified mail, first class postage affixed, addressed as follows:
CITY: Office of the Mayor
City of Sanford
P.O. Box 1788
Sanford, FL 32772
METROPLAN ORLANDO: Executive Director
MetroPlan Orlando
315 East Robinson Street, Suite 355
Orlando, FL 32801 -1949
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City of Sanford /Metro Plan Orlando
FY 2014 -2015 Funding Agreement
SECTION 11. AUDIT AND RECORDKEEPING PROCEDURES. METROPLAN ORLANDO shall keep
and maintain all records related to this Funding Agreement and the services rendered pursuant to this
Funding Agreement for the period required by the State of Florida General Records Schedule GS1 -L for
Local Government Agencies or other applicable State law, whichever is greater. Said records shall be
made available to the public for inspection, examination and copying pursuant to the terms of Chapter
119, Florida Statutes. If any litigation, claim or audit is commenced, said records shall be maintained
until all litigation, including appeals, claims or audits have been concluded or resolved.
IN WITNESS WHEREOF, the parties have hereunto executed this Agreement as of the day and year
first above written.
ATTEST:
ATTEST:
METROPLAN ORLANDO
Print Name: Harold W. Barley
Title: Executive Director
Date: & , -2-3 1 `f'
CITY OF
Al
P
(CORPORATE SEAL)
SANFORD
ri nt Name:
Title:
tJJ
Date: 9- , ! 'r, l Y
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