1502* Brown & Caldwell CO #1, RFQ 10/11-06TO: City Clerk
FzF: Brown & Caldwell Change Order No. 1 RFQ 10/11 -06 Water Quality
Improvement Project
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
®
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest /Signature
Once completed, please:
® Return originals to Purchasing
❑ Return copies
Special Instructions:
Mcu-� O rdo-i
U4
From
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
Date
DATE: 10/24/12
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 7417
TO:
BROWN AND CALDWELL
850 TRAFALGAR COURT
SUITE 300
MAITLAND, FL 32751
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681 C -8
PO NUMBER 033113
CHANGE #: 1
DATE CHG: 08/21/14
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY TERMS F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/13 NET /30 63428
ACCOUNT NO.: 452 - 4530- 536.63 -03 PROJECT NO.: DW1101
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHOcl^ MANAGER - CITY OF SANFORD
ITEM NO. DESCRIPTION UNIT COST EXTENDED COST
1
2
* * * * * * * * * * * * * * * * * * **
*
* CHANGE ORI
*
* * * * * * * * * * * * * * * * * * * **
TASK I: PROJECT MANAG
TASK 2: DAVIS BACON Cc ,
REPORT
1.001 11852.00
1.00 31158.00
3 EXPENSES (TRAVEL, COPY 1.00 2000.00
SERVICES...) %
4 CHANGE ORDER NO.1 TO Il 1.00 18804.00
EXISTING PO 33113
REVIEW THE DAVIS BACON w
COMPLIANCES AS
PART OF THE CITY SRF DW:
REQUIREMENTS
INCREASE IN DAYS AN ADD1
DAYS
SUB TOTAL 63814.00
TOTAL 63814.00
APPROVED BY: APPROVED BY: ��2—��! • !
U- Fi'WlKG A T CITY M AGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE, REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
DATE: 10/24/12
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 7417
TO:
BROWN AND CALDWELL
850 TRAFALGAR COURT
SUITE 300
MAITLAND, FL 32751
PURCHASE ORDER PO NUMBER 033113
CITY OF SANFORD
P.O.. BOX 1788
{300 NORTH PARK AVENUE} SUBMIT INVOICES TO: ACCOUNTS PAYABLE
SANFORD, FLORIDA 32772 FINANCE DEPT.
P.O. BOX 1788
FLORIDA TAX EXEMPT NO.: 858012621681C -8 SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION N0.
UNLESS OTHERWISE INDICATED
63428
09/30/13
NET /30
ACCOUNT NO.: 452- 4530 - 536.63 -03 PROJECT NO.: DW1101
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD-
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
TASK I: PROJECT MANAGEMENT
11852.00
NA
1.00
11852.00
2
TASK 2: DAVIS BACON COMPLIANCE
31158.00
NA
1.00
31158.00
REPORT
3
EXPENSES (TRAVEL, COPYING
2000.00
NA
1.00
2000.00
SERVICES...}
SUB
TOTAL
45010.00
TOT
45010.00
APPROVED BY: APPROVED BY:
PURCHASI CffY MANAqA
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP:// WWW. SANFORDFL. GOV IDEPARTMENTSIPURCHASErrERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
x"`41
WS RM x
C>
Item No. CN LO
LL
Cr
CITY COMMISSION MEMORANDUM 14,.129.0
AUGUST 11, 2014 AGENDA
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Paul Moore, Utility Director
SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager
SUBJECT: Brown and Caldwell Change Order #1
SYNOPSIS:
Approval of Change Order No. 1 for Brown and Caldwell to _ perform Davis -Bacon Payroll
compliance support under the City's current master agreement with Brown and Caldwell.
FISCAL/STAFFING STATEMENT:
The total cost of Change Order No. 1 to an existing purchase order is estimated at $18,804. Funds
are available under DWSRF 590120.
BACKGROUND:
On September 12, 2011 the City approved Brown and Caldwell technical services to provide SRF
Davis -Bacon compliance review services for the Water Quality Improvements Projects Pipe
Rehabilitation Program. Due to contractor's (Killebrew,, In c.) challenges during construction, the
pipe rehabilitation project will be extended with final completion expected in April 2015. Brown
and Caldwell Davis -Bacon payrolls compliance review is needed until the project is completed.
The attached Change Order details the cost.
LEGAL. REVIEW:
No legal review requested of the City Attorney.
RECOMMENDATION:
It is staff's recommendation that the City Commission approve Change Order No. 1 to Brown and
Caldwell at an estimated cost of $18,804.00 for Davis- Beacon payroll compliance review.
SUGGESTED MOTION:
"I move to approve Change Order No. 1 with Brown and Caldwell in the amount of $18,804.00."
Attachment: Change Order No. 1
DATE: 10/24/12
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 7417
TO:
BROWN AND CALDWELL
850 TRAFALGAR COURT
SUITE 300
MAITLAND, FL 32751
PURCHASE ORDER PO NUMBER 033113
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE) SUBMIT INVOICES TO: ACCOUNTS PAYABLE
SANFORD, FLORIDA 32772 FINANCE DEPT.
P.O. BOX 1788
FLORIDA TAX EXEMPT NO.: 858012621681C -8 SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
63428
09/30/13
NET /30
ACCOUNT NO.: 452-4530-536.63-03 PROJECT NO.: DW1101
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
TASK I: PROJECT MANAGEMENT
11852.00
NA
1.00
11852.00
2
TASK 2: DAMS BACON COMPLIANCE
31158.00
NA
1.00
31158.00
REPORT
3
EXPENSES (TRAVEL, COPYING
2000.00
NA
1.00
2000.00
SERVICES...}
SUB
TOTAL
45010.00
TOT
45010.00
APPROVED BY:C
APPROVED BY: -'
PURCHASI CITY MANA
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP:/ AWWW. SANFORDFL. GOVMEPARTMENTS MURCHASErrERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
SECTION 00850
CHANGE ORDER FORM
Change Order No. 1
Project Title Water Quality Improvement Project
Bid No. PF6k 14 11 PO #33113
Owner:
Contractor:
Agreement Date
City of Sanford
Brown and Caldwell
11.10.11
PROJECT NO. IFB 11/12 -17
This Change Order is necessary to cover changes in the work to be
performed under this Agreement. The GENERAL CONDITIONS,
SUPPLEMENTARY CONDITIONS, and STANDARD SPECIFICATIONS
apply to and govern all work under this Change Order.
THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS:
(1) Original Contract Price
(2) Current Contract Price (Adjusted by Previous Change Orders)
(3) Total Proposed Change in Contract Price
(4) New Contract Price (Item 2 + Item 3)
(5) Original Contract Time
(6) Current Contract Time (Adjusted by Previous Change Orders)
(7) Total Proposed Change in Contract Time
(8) New Contract Time (Item 6 + Item 7)
(9) Original Contract Substantial Completion Date
(10) New Contract Substantial Completion Date
00850 -1
$45,010.00
$45,010.00
$18,804.00
$63,811.00
360 Days
360 Days
450 Days
810 Days
September 30, 2013
April 30, 2015
PROJECT NO. IFB 11112 -17
CHANGES ORDERED
ITEM 1 — Davis Compliance Payrolls Review
Description of Change: Review Davis Bacon payroll compliance as part of City's SRF DW
590120 requirements.
Reason for Change: Killebrew have requested extra days to complete the Pipe Rehabilitation
Project. As a result, Brown and Caldwell will have to extend their services.
Change in Contract Price: 45,010.00
Change in Contract Time: 450 days
CHANGE ORDER SUMMARY
No.
Description
Change in
Contract Price
Change in
Contract Time
1
Davis Bacon Contractor's Payrolls Review
18,804.00
450 days
TOTAL
18,804.001
450 Days
WAIVER This Change Order constitutes full and mutual accord and satisfaction for the
adjustment of the Contract Price and Contract Time as a result of increases or decreases in
cost and time of performance caused directly and indirectly from the change. Acceptance of
this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change
Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall
waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution
of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction
that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change
Order.
00850 -2
PROJECT NO. lFI3 11/12-17
APPROVAL AND CHANGE ORDER AUTHORIZATION
ACKNOWLEDGMENTS
The aforementioned change, and work affected thereby, is subject to all provisions of the
original Agreement and specifically changed by this Change Order; and
|tis expressly understood and agreed that the approval of the Change Order shall have no
effect on the original Agreement other than matters expressly provided herein.
Date
(Corporate Seal)
Ail,
Date I
QA
Contractor
Date
By (Signature
Date
END OF SECTION
O08G0-3