092214 ws agn & min2014 -282
CITY COMMISSION MINUTES
SEPTEMBER 229 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, September 22, 2014 300 North Park Avenue
4:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
2.
3.
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1. Presentation re: Sanford SunRail Station Area Study 4:00 — 4:15 PM
Plan - Final Report
Briefing re: SunRail — Preserve at Lake Mary 4:15 — 4:30 PM
Presentation re: Volusia County Transit Connector Study 4:30 — 4:45 PM
Project Kickoff.
Regular Meeting Items — additional information. 5:00 — 5:15 PM
A. Request to trade in five 2011 Kawasaki motorcycles and
lease seven 2015 Harley Davidson motorcycles using a
piggyback agreement. [Commission Memo 14- 159.H]
B. Payroll Deduction Loan Program for Employees.
[Commission Memo 14- 159.1]
5. Briefing items. 5:15 — 5:45 PM
A. Discussion re: request to become a Commemorative Partner
2014 -283
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SEPTEMBER 22, 2014
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of the United States of America Vietnam War Commemoration
Commission.
B. Discussion re: Proposal to update the City's Comprehensive Plan
provided by Littlejohn Engineering Associates
C. City Commission District Locator website program.
6. City Manager Comments 5:55 — 6:00 PM
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, September 22, 2014, at 4:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Mark M °Carty
Commissioner Randy Jones
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
Asst. City Attorney Lonnie Groot
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:10 PM.
1. Presentations re: SunRail — The Preserve at Lake Monroe.
The Florida Department of Transportation (FDOT) District Five Secretary
Noranne Downs said that she understands that the noise coming from the SunRail
maintenance yard located behind The Preserve neighborhood is a big concern for the
residents as well as the City. FDOT is committed to installing a sound barrier wall in the
neighborhood that will be 22 feet in height and 2200 feet in length. The project should be
under construction the first quarter of 2015.
SunRail Manager of Security and Safety, Doug Stencil, gave a brief
overview of steps that have been taken to help reduce the noise. Ground power and air
compressors have been installed which will allow the diesel locomotives to be shut down
by 11:00 PM nightly if all trains are on schedule. However, the first train departure takes
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SEPTEMBER 22, 2014
WORK SESSION
place at 5:00 AM which means that the locomotives need to be started up approximately
90 minutes before (3:30 AM) for regulatory testing to be completed.
Commissioner Mahany said that she finds it odd that there have been no
noise complaints prior to SunRail. Commissioner M °Carty asked what level of noise
(percent) FDOT would like to achieve and Ms. Downs explained that noise is measured
in decibels. The normal decibel level is 5; however, she believes that FDOT can reduce it
to 10 or 12 decibels.
Commissioner Mahany said that her main concern is for the residents. She
wants to be certain that someone is working with the residents of The Preserve. Ms.
Downs assured her that she and her colleagues will be meeting with the homeowners as
soon as possible.
Resident Karen Gobel who lives in The Preserve said that originally the
residents were told that the maintenance yard was a cleaning facility and would be
utilized once a week. She said that the residents feel betrayed by FDOT and the
neighborhood has been destroyed; their quality of life is gone.
Commissioner Jones said that he drove into the neighborhood on
September 12, 2014 between 4:00 and 5:00 AM. He witnessed the noise while inside his
diesel vehicle.
Mayor Triplett said that with the growth and expansion of SunRail, the
current location may not be the right location for a maintenance yard. Commissioner
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Mahany said that perhaps it needs to be in a more industrial area; she suggested Volusia
County.
City Manager Bonaparte asked Ms. Downs if FDOT would be willing to
work with the residents on reinforcing the windows in their homes to help keep the noise
level down and she said that she will look into it. She asked that staff send her contact
information for the Homeowners Association so that FDOT can schedule to meet with
the homeowners as soon as possible.
2. Presentation re: Sanford SunRail Station Area Study Plan — Final Report.
Richard Wohlfarth of IBI Group, Inc., presented a PowerPoint
presentation that reviewed the Sanford SunRail Station Area project; goals for the
Sanford SunRail Station Area Plan; the plan development process; key messages from the
community and the public; a needs assessment study (housing, retail and industrial);
development studies for the Sanford SunRail Station Area Plan and key implementation
strategies on how to make it happen.
3. Presentation re: Volusia County Transit Connector Study — Project Kickoff.
The Florida Department of Transportation (FDOT) District Five Modal
Development Manager Brenda Young presented a PowerPoint presentation of the
Volusia County Transit Connector Study that provided a brief description of the study
area; the scope of services; the planning process; public outreach objectives and project
schedule.
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Commissioner Williams asked if FDOT will be funding the study and Ms.
Young explained that they are responsible for 75% of the funding and that Volusia
County is responsible for the remaining 25 %.
Mayor Triplett asked Ms. Young the next steps and she explained that
they are scheduled to come back to the City Commission two more times over the next
year.
4. Regular Meeting Items — additional information
A. Request to trade -in five 2011 Kawasaki motorcycles and lease seven 2015
Harley Davidson motorcycles using a piggyback agreement. [Commission
Memo 14- 159.I] (RM 7.H)
Deputy Police Chief Darren Scott reviewed the request and explained that
the City has twelve certified motorcycle officers in the department so each bike will be
utilized. This is an action item on tonight's agenda.
B. Payroll Deduction Loan Program for Employees [Commission Memo 14-
159.I] (RM 7.I)
There were no questions from the Commission. This is an action on
tonight's agenda.
5. Briefing Items
A. Discussion re: request to become a Commemorative Partner of the United
States of America Vietnam War Commemoration Commission.
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Communications Officer Lisa Mosca said that the City received an
invitation from Major General Arnold Fields asking if Sanford would like to be a
Commemorative Partner with the United States Vietnam War Commemoration
Commission. There is no cost to the City and the only requirement is that the City
conducts two commemorative events each year, which they already do. The consensus of
the Commission was to move forward with the application.
B. Discussion re: Proposal to update the City's Comprehensive Plan provided
by Littlejohn Engineering Associates.
Mr. Bonaparte informed the Commission that this particular item is not
budgeted for and asked the Commission if they would like to move forward with this
item. The consensus of the Commission was to move forward with the update. Mayor
Triplett asked how long this process will take and John Jones of Littlejohn Engineering
said approximately one year.
C. City Commission District Locator website program.
City Clerk Cynthia Porter gave a brief demonstration of the City
Commission District Locator program. She said that a resident who was having difficulty
locating her Commission district suggested that this information should be available on
the City's website. She worked with the IT Department to create the interactive map. The
program has not yet been implemented as she first wanted to share it with the
Commission. The consensus of the Commission was to move forward with the program.
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6. City Manager Comments
Mr. Bonaparte said that the Seminole County Board of Commissioners
will be considering the City's CRA Extension at the October 14, 2014 meeting.
Mr. Bonaparte said that Management Partners will be presenting the Final
Report and Implementation Action Plan to the Commission at the October 27, 2014 Work
Session.
Mr. Bonaparte mentioned a new policy for employees who are performing
additional duties or working out of classification. He said that the policy has been
reviewed by the City Attorney and since it is an administrative policy, Commission
approval is not required; however, he wanted to inform the Commission of the policy. He
asked the Human Resources Director Fred Fosson to provide a little more detail.
Mr. Fosson said that the policy pertains to circumstances that arise when a
position is vacant or when an employee is out for an extended period of time. He said
that it has been a struggle to determine how to compensate employees that take on
additional responsibilities of a second job. This fulfills a temporary need for the City.
The Commission asked for a copy of the policy.
There being no further business, the meeting washYdjou 6:20 PM.
Mayor Jeff Tri
Attest:
City Cler
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