Loading...
1676 Daytona Harley Davidson PO 34070 1,oRltj Monday, October 13, 2014 ! ■—1877—`4 PURCHASING DEPARTMENT TRANSMITTAL MEMORANDUM cie( To: City Clerk RE: Daytona Harley Davison PO 34070 and executed agreement- Piggy back Contract with Sunrise FL The item(s)noted below is/are attached and forwarded to your office for the following action(s): ❑ Development Order n Mayor's signature ❑ Final Plat(original mylars) ❑ Recording ❑ Letter of Credit ❑ Rendering ❑ Maintenance Bond ❑ Safe keeping (Vault) ❑ Ordinance n Deputy City Manager ❑ Performance Bond n Payment Bond ❑ Resolution City Manager Signature ❑ n City Clerk Attest/Signature Once completed, please: ❑ Return originals to Purchasing ❑ Return copies Special Instructions: Mari40-1, 0rotov.e/z. vv` O t2 7 From ate T:\Dept_forms\City Clerk Transmittal Memo-2009.doc DATE: 10/07/14 PURCHASE ORDER PO NUMBER 034070 CITY OF SANFORD P.O. BOX 1788 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. 1 FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O. BOX 1788 SANFORD, FL 32772 VENDOR NO.: 12080 TO: SHIP TO: DAYTONA HARLEY DAVIDSON CITY OF SANFORD 1637 NORTH US HWY 1 815 HISTORIC GOLDSBORO BL ORMOND BEACH, FL 32174 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 11/01/14 NET/30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY UNIT OF UNIT COST EXTENDED COST ISSUE 1 PIGGY BACKING OFF OF THE CITY OF 24 . 00 EA 2800 . 00 67200 . 00 SUNRISE, FL DAYTONA BEACH/HARLEY DAVIDSON LEASE CONTRACT LEASE 7 2015 FLHP ROAD KING POLICE MOTORCYCLES FOR A PERIOD OF TWO YEARS AT A COST OF $2,400 PER MONTH. REFERENCE YOUR QUOTE DATED AUGUST 19, 2014 2 AS PER YOUR QUOTE DATED AUGUST 20800 . 00 EA 1 . 00 20800 . 00 19, 2014 INSTALL ALL POLICE RELATED EQUIPMENT AND LIGHTING. THE COST AND INSTALLATION OF THIS EQUIPMENT WILL BE $6, 900 PER MOTORCYCLE X 7 = $48, 000 - THE TRADE IN VALUE FOR FIVE 2011 KAWASAKI POLICE MOTORCYCLES IS $5, 500 X 5 = $27, 500 . THE NET COST TO INSTALL THE EQUIPMENT ON THE SEVEN NEW HARLEY DAVIDSON MOTORCYCLE IS $20, 800 . 3 COST FOR TAG, TITLE AND 175 . 00 EA 1 . 00 175 . 00 REGISTRATION SUB-TOTAL 88175 . 00 TOTAL 88175 . 00 // APPROVED BY: /%//T, `,_ 7 �D` �� / APPROVED BY: PURCHA °G AGENT CITY M 6ER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 10/07/14 PURCHASE ORDER PO NUMBER 034070 CITY OF SANFORD P.O. BOX 1788 PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O. BOX 1788 SANFORD,FL 32772 VENDOR NO.: 12080 TO: SHIP TO: DAYTONA HARLEY DAVIDSON CITY OF SANFORD 1637 NORTH US HWY 1 815 HISTORIC GOLDSBORO BL ORMOND BEACH, FL 32174 SANFORD, FL 32771 DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 11/01/14 ACCOUNT NO.: PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY UNIT OF UNIT COST EXTENDED COST ISSUE REQ/ACCT DATE REQ. BY PROJECT AMOUNT 0000064474 09/30/14 JIM KRZENSKI 67200 . 00 00120315214400 0000064474 09/30/14 JIM KRZENSKI 20800 . 00 36020315216400 0000064474 09/30/14 JIM KRZENSKI 175 . 00 00120315214900 jj /i APPROVED BY: // -✓.• .% APPROVED BY: PURCHAS•••GENT CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING Exhibit A Part One (2015 Lease Proposal) �CMDIOR� HARLEY-DAVIDSON BRUCE ROSSMEYER'S ELA,!LLEToDLVI1DSft 73 =L ,, POLICE & FLEET SALES s_ Barry T. Kuhnly Manager August 19,2014 Mr. Darren L. Scott Deputy Chief of Police Sanford Police Department 815 West 13th Street Sanford, FL 32771 Deputy Chief Scott: Please consider this letter as a follow-up to our conversation and an open proposal offered for your review and consideration regarding the lease of police motorcycles. The City of Sanford Police Department could piggyback off the current City of Sunrise Lease agreement dated April 16,2014, using a lease agreement between the City of Sanford Police Department and Daytona Harley-Davidson. Daytona Harley-Davidson is prepared to lease to the Sanford Police Department, 2015 FLHP Road King police motorcycles,two-tone black and white,on a two year unlimited mileage lease, for$400.00 per month per motorcycle. 1. The following new police emergency equipment could be installed. • Windshield lights - Windshield mounted light array mounted on the inside of the windshield with three red and two blue LED lights. • Fork lights - Fork mounted bracket on each side of the front forks with two new style LINZ6 red/blue LED lights(Two mounted on each side) with chrome flanges. • Front lights-Two new style round 4"extended dual red/blue LED light with white running light. • Fog Light bracket-Two brackets mounted between the front warning lights and turn signals on a 45 degree angle containing one new style LINZ6 red/blue split LED light. Daytona Harley-Davidson • 1637 North US Hwy 1 •Ormond Beach,FL 32174 u Cell: 954.257.2073 •Fax: 386.671.7077 • E-mail: bkuhnly @brhd.com !HARLEY:DAVIDSON f 2 • Harley-Davidson black box—with adapter plate, auxiliary battery,three red/blue split lens LED lights with clear lens and chrome flanges small LED blue oval running lights to the rear,plus an internal three outlet power supply. • Saddlebag Chrome Rails - with two LINZ6 red/blue lights mounted on a bracket to the side of the saddlebag rails and two LINZ6 red/blue lights mounted on a bracket to the rear of the saddlebag rails. All lights to have chrome flanges • Whelen siren—amplifier, siren speaker,and microphone. Total installed$6,900 Installation includes all extra brackets,wiring harnesses,flashers and hardware. Daytona Harley-Davidson will take your 2011 Kawasaki Police Motorcycles in trade for $5,500 per motorcycle which would cover the cost of the police emergency equipment. At the end of two years the lease could be renewed and the police emergency equipment could be transferred to the new bike for$1000.00 per motorcycle. The only additional charge would be the cost of tag,title and registration fees. I have enclosed a lease agreement for your review and consideration. If you have any further questions please feel free to contact me at any time. Sincerely, B ' y T Kuhnly Manager, Police and Fleet Sales Bruce Rossmeyer's Harley-Davidson 1637 North US Highway 1 Ormond Beach,FL 32174 Phone: 954-257-2073 Email: bkuhnly @brhd.com NARIEY-OAVIDSO►N Exhibit "B" [Attach original government contract] 6 Exhibit"B" City of Sunrise Contract MOTORCYCLE LEASE AGREEMENT This Motorcycle Lease Agreement(the"Lease") is made this 16th day of April 2014 by and between Daytona Harley-Davidson. 1637 North US Highway 1, Ormond Beach. FL 32174 ("Dealer" or"Lessor") and The City of Sunrise,(the "Department"or "Lessee"). whose address is 10770 West Oakland Park Blvd., Sunrise, Fl. 33 351 for the lease of police motorcycles (hereinafter referred to as the vehicles")as described in Exhibit "A"attached hereto, for use by the Department's authorized employees in the performance of police-related or law-enforcement duties. The terms and conditions of the Lease are as follows: 1. Term: The term of this Lease shall be twenty-four(24) months commencing on June 1, 2014 and ending on May 31, 2016. Lessee shall have the right to extend the term of this Lease upon mutual agreement between Lessor and Lessee. In the event Lessee elects to exercise its option to renew the terms of this Lease. then Lessee shall provide Lessor with written notice of its election within one hundred twenty days prior to the expiration of this lease. 2. Payment: Lessee shall make monthly lease payments to Lessor in the amount of$400.00 for each vehicle commencing on June 1. 2014. 3. Miscellaneous Fees: Lessee agrees to pay for all fees in connection with the certificate of'title, registration. and license fees. Lessor agrees to waive all charges with respect to freight and dealer prep of the vehicles. 4. Maintenance,Repairs and Operating Expenses: Lessee agrees to service the vehicles according to the manufacturer's recommendations as outlined in the owner's manual for the vehicles and as requested by the manufacturer in any recall campaign. Lessee's use or repair of the vehicles must not invalidate any warranty. 5. Use and Subleasing: Lessee agrees that the vehicles(a)will be operated only by authorized licensed drivers employed by Lessee as law-enforcement officers; (b) will be kept free of all tines. liens and encumbrances; (c)will not be used illegally, improperly. for hire. or contrary to the manufacturer's recommendations; and (d) will not be altered, marked or have equipment installed on them without Lessor's consent. 6. Insurance: Without waiving the right to sovereign immunity as provided by Florida Statute. Chapter 768.28, the Lessee acknowledges to be self-insured for General Liability and Automobile Liability under Florida's sovereign immunity statue with monetary waiver limits of$100.000 Per Person and$200,000 Per Occurrence; or such monetary waiver limits that may change and be set forth by the legislature. The Lessee acknowledges being self insured for Worker's Compensation & Employer's Liability insurance in accordance with Florida Statute. Chapter 440. The Lessee acknowledges being self insured for physical damage in accordance with the Lessee's Risk Management Program. Lessee agrees to be fully responsible for any deductible or self-insured retention to the extent the damages were not caused by nor contributed by Lessor. The Lessee acknowledges the Lessor as a Loss Payee to the extent of the financial interest in the physical damage of the motorcycle. In the event of a total loss or destruction of the motorcycle, Lessee's maximum exposure shall be the actual cash value of the motorcycle. Lessor agrees to provide Lessee with all relevant documentation regarding the motorcycle's original cost new. The Lessee's Automobile liability and physical damage insurance shall be primary as respects to any coverage afforded to or maintained by Lessor. Unless otherwise noted. no self-insurance provided above shall be for the benefit of the Lessor, nor does the Lessee intend to extend liability under sovereign immunity to the Lessor. The Lessee agrees to provide a Certificate of Insurance evidencing self- insurance and/or sovereign immunity status, which Lessor agrees to recognize as acceptable for the foregoing coverages. 7. Notice of Accidents and Cooperation: Lessee agrees to cooperate fully with Lessor and any insurance company in the investigation and defense of any and all claims arising from their possession and use of the vehicles. Lessee will make a complete report to Lessor within 48 hours after any accident,theft or loss involving the vehicles. 8. Limitation of Liability: Lessor shall not be liable for any indirect or consequential damages or inconvenience (except for those relating to personal injury) which may result to Lessor from any damages W. or defect in,the vehicles for the time needed to repair or service the vehicles. Monthly lease payments shall continue and not be reduced or delayed during this time. Lessor makes no express warranties covering the vehicles. In particular, Lessor makes no express warranties of vehicle condition, merchantability, durability or fitness for a particular purpose of use covering the vehicles, and Lessor expressly disclaims any such express warranties. . 3 9. Return of the Vehicles: At the end of the Lease,the Department must return the vehicles to Lessor in good condition. without damage, excessive wear or use and with all the original equipment installed by the manufacturer. • Lessor will not be responsible for accident or training damage • 'bank. fenders, and saddlebags will be free of dents • Tires shall have minimum of 4/32 tread depth • Chrome edges of floor boards shall not be completely worn down • Clutch and brake levers shall not be bent • Windshields shall he free of scratches and distortion • Service must be up to date as per factory recommendations 10. Governing Law: This agreement shall be governed by the laws of the State of Florida. Should the parties be involved in legal action against each other arising under,or connected to this agreement, each party will be responsible for their own attorney's fees and costs. The venue for any litigation will be Broward County. Florida. Both parties hereby agree to waive a jury trial and will proceed to a trial by,judge if necessary. DAYTONA HARLEY-DAVIDSON CITY OF SUNRISE &Lip Barry uhnly. Manager Signature Police/Fleet Sales & leasing Title: ice d-'0„-- .(3:UrUlaSl Arwn Patt( Print Name 3 Motorcycle Leasing Agreement (with Rossmeyer Daytona Motorcycles, Inc.) Piggyback Contract (City of Sunrise) The City of Sanford ("City") enters this "Piggyback" Contract with Rossmeyer Daytona Motorcycles, Inc., a Florida corporation which is authorized to do business in and is doing business in the State of Florida, DBA as Daytona Harley-Davidson (hereinafter referred to as the "Vendor"), under the terms and conditions hereinafter provided. The City and the Vendor agree as follows: A. The Purchasing Policy for the City of Sanford allows for "piggybacking" contracts. Pursuant to this procedure, the City is allowed to piggyback an existing government contract, and there is no need to obtain formal or informal quotations, proposals or bids. The parties agree that the Vendor has entered a contract with the City of Sunrise, Florida, said contract being identified as the "Motorcycle Lease Agreement" relating to the lease of leased vehicles as described in Exhibit "A"; said original contract being referred to as the "original government contract" and being attached hereto as Exhibit "B". B. The original government contract is incorporated herein by reference and is attached as Exhibit "B" to this contract. All of the terms and conditions set out in the original government contract are fully binding on the parties and said terms and conditions are incorporated herein. C. Notwithstanding the requirement that the original government contract is fully binding on the parties, the parties have agreed to modify certain technical provisions of the original government contract as applied to this Contract between the Vendor and the City, as follows: 1 (1). Time Period ("Term") of this Contract: October 1, 2014 through September 30, 2016 with right to renew with written notice within 90 days prior to the end of the term of this Contract. (2). Insurance Requirements of this Contract: The City has insurance through the Florida League of Cities and will provide proof of insurance and extent of insurance upon request by the Vendor. Upon request by the Vendor, the City will fulfill the insurance requirements of the original government contract. (3). Any other provisions of the original government contract that will be modified: (a). The terms set forth in the letter, dated August 19, 2014, from Mr. Barry T. Kuhnly to Deputy Chief of Police Darren L. Scott, are hereby adopted and incorporated into this Contract and the letter is attached as Exhibit "C" to this Contract. (b). The leased vehicles shall, at no additional cost to the City, be covered by the 2015 Harley-Davidson Motor Company's two (2) year unlimited mileage warranty and any factory authorized Harley-Davidson dealership shall make any and all repairs or replacement of parts in accordance with the terms and conditions of such warranty. (c). The City shall make monthly lease payments to the Vendor in the monthly rental sum of $400.00 for each vehicle commencing on October 1, 2014, but, in the event of budgetary constraints of the City, the Vendor shall make alternative, lump sum payment, arrangements with the City as mutually agreed upon. Details, if any, of such plan are set forth in the attached as Exhibit "D to this Contract. 2 (d). The Vendor shall not charge the City for any dealer preparation or freight charges relative to the leased vehicles. (e). The City shall pay all fees and charges relating to title of the leased vehicles, registration and licensing. (f). Address change for the City: Notwithstanding the address and contact information for the government entity as set out in the original government contract, the Vendor agrees that he/she/it shall send notices, invoices and shall conduct all business with the City to the attention of City Manager, at: City of Sanford, 300 North Park Avenue; Sanford, Florida 32771. The City Manager's designated representative for this Contract is Deputy Chief of Police Darren L. Scott, Sanford Police Department, City of Sanford, 815 Historic Goldsboro Boulevard, Sanford, Florida 32771, telephone number (407-688-5070) and whose e-mail address is: DARREN.SCOTTASanfordfl.gov. The Vendor's contact person shall be Barry Kuhnly, Manager, Police and Fleet Sales, Rossmeyer Daytona Motorcycles, Inc., 1637 North Highway 1, Ormond Beach, Florida 32174, telephone number 954-257- 2073 and whose e-mail address is bkuhnlyCa7brhd.com. (g). Notwithstanding anything in the original government contract to the contrary, the venue of any dispute will be in Seminole County, Florida. Litigation between the parties arising out of this Contract shall be in Seminole County, Florida in the Court of appropriate jurisdiction. The law of Florida shall control any dispute between the parties arising out of or related to this Contract, the performance thereof or any products or services delivered pursuant to such Contract. 3 (h). Notwithstanding any other provision in the original government contract to the contrary, there shall be no arbitration with respect to any dispute between the parties arising out of this Contract. Dispute resolution shall be through voluntary and non-binding mediation, negotiation or litigation in the court of appropriate jurisdiction in Seminole County, Florida, with the parties bearing the costs of their own legal fees with respect to any dispute resolution, including litigation. (i). All the services to be provided or performed shall be in conformance with commonly accepted industry and professional codes and standards, standards of the City, and the laws of any Federal, State, or local regulatory authority. (4). All other provisions in the original government contract are fully binding on the parties and will represent the agreement between the City and the Vendor. Entered this day of S 4 2014. atiil►Uafrrd. kl.No4,4' �ra�4 1111, Rossmeyer Daytona Motorcycles, 'sZ�GO �r5.zot4s,=: ~ Inc. M I t 76;e4)7) c 7 �`� Zb �Jd,cry s �J / = _... 7&YCtMf / By: ,r ic a rn (Sigfi r )Q-. Date Barry Kuhnly, Mgr, Police and Fleet Sales„ 8 ,4■0 i,q'. ,,,,,,i.:•p j . , e fcriA___ n -1 Prif'114me and Title Attest: City Of Sanf• By: AMID Cynthi Porter, City Clerk Jeff Triplett ty Mayor Date: G - Z Approved as to form and legal sufficiency. Itie 11JIA 4411 6 7 L. olbert City A oorn fiat 4 I Exhibit "A" Model Year: 2015. Model Description: FLHP, two-tone black and white. Number of Units: 7 Vehicle Identification Numbers: • pa% WS ✓ RMV Item�� M -1877- Rrn +1 CITY COMMISSION MEMORANDUM 14159.H SEPTEMBER 22, 2014 AGENDA To: Honorable Mayor and Members of the City Corn Sion PREPARED BY: Jim Krzenski, Administrative Services Mana SUBMITTED BY Norton N. Bonaparte, Jr. City Manager SUBJECT: Request authorization to trade-in five currentl owned motorcycles, lease seven motorcycles and use the resulting savi gs to purchase additional motorcycle equipment SYNOPSIS: The Police Department requests authorization to trade-in five 2011 Kawasaki Motorcycles, lease seven motorcycles and use the resulting savings to purchase additional equipment in support of our Motorcycle Officers. FISCAL/STAFFING STATEMENT: The Police Department's proposed FY-2015 budget includes $143,803 of Capital Funding for the purchase of Police motorcycles. Based on a comparison analysis (attachment 1), it has been determined that a significant long term savings will be realized by leasing rather than purchasing motorcycles. The total cost to lease seven 2015 Harley Davidson motorcycles is approximately $88,000. This includes $48,300 to outfit the motorcycles with police equipment, plus 24 months of lease payments totaling $67,200, minus the trade-in value of $27,500 for five currently owned Kawasaki motorcycles. The cost to renew at the conclusion of the two year lease will be $1,000 per motorcycle to fund the transfer of the police equipment from the old to the new motorcycles. A lease contract would be processed piggybacking the City of Sunrise, FL Harley Davidson Motorcycle lease contract. We are requesting that the FY-2015 savings be used to purchase the additional motorcycle equipment described in attachment (2). BACKGROUND: There are a growing number of law enforcement agencies across the state that are achieving significant cost savings replacing their Police motorcycles using a lease contract rather than purchasing them. LEGAL REVIEW: A full review by the City Attorney of the proposed lease documents and contract has been completed. RECOMMENDATION: It is staff's recommendation that the City Commission authorize the Police Department to trade-in five 2011 Kawasaki Police motorcycles, lease seven 2015 Harley Davidson motorcycles piggybacking t he Su nri se, FL Harley Davidson motorcycle lease contract, and use the resulting savings to purchase additional equipment in support of the Motorcycle Unit as described in attachment(2). SUGGESTED MOTION: "I move to authorize the Police Department to trade-in five 2011 Kawasaki Police Motorcycles, approve the leasing agreement piggyback contract with Rossmeyer Daytona Motorcycles to lease seven 2015 Harley Davidson motorcycles and use the resulting savings to purchase additional equipment in support of the Motorcycle Unit as described in attachment (2). Attachments (1) Analysis comparing leasing verses purchasing police motorcycle (2) Proposed spending plan for first year cost savings balance (3) Piggyback contract with Rossmeyer Daytona Motorcycles, Inc. r - RECOMMENDATION: It is staffs recommendation that the City Commission authorize the Police Department to trade-in five 2011 Kawasaki Police motorcycles, lease seven 2015 Harley Davidson motorcycles piggybacking the Sunrise, FL Harley Davidson motorcycle lease contract, and use the resulting savings to purchase additional equipment in support of the Motorcycle Unit as described in attachment(2). SUGGESTED MOTION: "I move to authorize the Police Department to trade-in five 2011 Kawasaki Police Motorcycles, approve the leasing agreement piggyback contract with Rossmeyer Daytona Motorcycles to lease seven 2015 Harley Davidson motorcycles and use the resulting savings to purchase additional equipment in support of the Motorcycle Unit as described in attachment(2). Attachments (1) Analysis comparing leasing verses purchasing police motorcycle (2) Proposed spending plan for first year cost savings balance (3) Piggyback contract with Rossmeyer Daytona Motorcycles, Inc.