101314 ws agn & minCITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, October 13, 2014 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
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1 Discussion re: Appointment of a representative to the 4:00 — 4:15 PM
Central Florida Commission on Homelessness Board
of Directors. [Commission Memo 14-172]
2. Regular Meeting Items - additional information 4:15 - 5:00 PM
A. Riverfront Development Planning & Design Activities Summary.
[Commission Memo 14-166.0] (RM 6.0)
B. Funding Agreements for Paw Park Improvements and Paw Park
Village Master Plan. [Commission Memo 14-166.P] (RM 6.P)
C. Approval of the United Service Workers Collective Bargaining
Agreement. [Commission Memo 14-166.R] (RM 6.R)
3. Briefing Items 5:00 — 5:50 PM
A. Presentation of Public Records Request annual report.
[Commission Memo 14-171]
CITY COMMISSION MINUTES
OCTOBER 139 2014
WORK SESSION
B. Administrative Policy re: Working Out of Class
C. FY 2015 Holiday Schedule
D. Re: Resolution approving Vietnam War Commemorative Partner
Program and establishing the City Commission as the Committee
E. City Manger's Annual Performance Evaluation
5. City Manager Comments 5:50 — 6:00 PM
CITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, October 13, 2014, at 4:00 PM, in the City Commission Chambers,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Mark McCarty
Commissioner Randy Jones
Commissioner Patty Mahany
Deputy City Manager Tom George
Assistant City Attorney Lonnie Groot
City Clerk Cynthia Porter
Absent: City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
Mayor Triplett called the Work Session to order at 4:07 PM.
1. Discussion re: Appointment of a Representative to the Central Florida
Commission on Homelessness Board of Directors. [Commission Memo 14 -172]
Senior Projects Manager Andrew Thomas reviewed this item and the need
for appointing a representative to the Central Florida Commission on Homelessness to fill
the, designated seat for the City of Sanford on this Board. There was a consensus of the
Commission that Commissioner Mahany serve on the Board as the Commission's
representative. The City Attorney will prepare a resolution for the next Regular Meeting
to formalize the appointment.
CITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
2. Regular Meeting Items — additional information
A) Riverfront Development Planning and Design Activities Summary.
[Commission Memo 14- 166.0] (RM -6.0)
John Jones, Project Manager, Littlejohn, distributed a memorandum
regarding the Riverfront Design Workshop Summary Report and gave a powerpoint
presentation regarding the same.
Acknowledgement of the findings and output of the Riverfront Design
Workshop Activities and Waterfront Conceptual Master Plan by Littlejohn Engineering
Associates, Inc. and support of proceeding with the same is on tonight's Consent Agenda
for approval.
Assistant City Attorney Lonnie Groot said that the proposed uses have to
be consistent with the Downtown Sanford Community Redevelopment Plan and at this
time that Plan does not include the proposed uses; therefore it will have to be amended
and ultimately approved by the Seminole County Board of County Commissioners.
B) Funding Agreements for Paw Park Improvements and Paw Park Village
Master Plan. [Commission Memo 14- 166.P] (RM -6.P)
Planning and Development Services Director Russ Gibson reviewed this
item; it is on tonight's agenda for action.
C) Approval of the United Service Workers Collective Bargaining Agreement
[Commission Memo 14- 166.R] (RM -6.R)
CITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
Deputy City Manager Tom George reviewed this item; it is on tonight's
agenda for action.
3. Briefing Items
A) Presentation of Public Records Request annual report.
[Commission Memo 14 -171]
The Commission acknowledged the Report.
B) Administrative Policy re: Working Out of Class.
The Commission had no questions regarding this Policy; is ok with it.
C) FY 2015 Holiday schedule
Human Resources Director Fred Fosson distributed and reviewed the
holiday schedule and explained that it follows the same one as last year with nine
holidays; the Wednesday before Thanksgiving was traded for December 23rd. City Hall
will be open on Monday, December 22 and closed the remainder of the week. Service to
citizens will not be compromised because on -call staff will be available as well as
emergency staff. The Commission supported the schedule.
D) Re: Resolution approving Vietnam War Commemorative Partner Program
and establishing the City Commission as the Committee
Assistant City Attorney Lonnie Groot distributed a Fact Sheet on The
United States of America Vietnam War Commemoration and briefed the Commission on
the concept of participating in the Vietnam War Commemorative Partner Program. The
CITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
City Commission must establish a committee to participate in the Program. He suggested
approval of a resolution at the next meeting which will provide for the City Commission
to be the committee. There was no objection of the Commission.
E) City Manager's Annual Performance Evaluation
Mayor Triplett said that the Commission will be provided evaluation
forms today and asked that they be turned in by October 31". Mr. Bonaparte's annual
evaluation will be scheduled for the Work Session on November 17`h
4. City Manager Comments
Mr. George said that the LYNX annual agreement is on the Consent
Agenda tonight and asked if the Commission had any questions about it. The
Commission discussed the routes and questioned the amount of funds provided by the
City to LYNX. Sanford and Altamonte Springs pay LYNX but other cities don't pay;
what the other cities don't pay the County pays. Seminole County pays LYNX $b million
a year. There was a consensus of the Commission that this item be removed from
tonight's agenda to allow for further discussion with Seminole County.
Mr. George said that at the next Work Session there will be discussion
regarding the Little Red School House property.
Mr. George said that there have been discussions about the continuing
noise level from the SunRail maintenance yard and its effect on residents of The Preserve
neighborhood. He spoke with Noranne Downs this morning and FDOT plans to follow
CITY COMMISSION MINUTES
OCTOBER 13, 2014
WORK SESSION
their plan to build a noise sound wall scheduled for spring of 2015. She advised that there
had been an attempt to meet with the residents of The Preserve. Mayor Triplett said that
he will reach out to State Representative Jason Brodeur. The Mayor asked Mr. George to
relay to City Manager Bonaparte that the Commission wants emails regarding this issue
transmitted to Representative Brodeur and Senator Simmons and convey to them that the
Commission and the citizens of Sanford don't feel like we are getting anywhere on this
issue, and our response versus a $2.3 million wall right now is to spend that money to
begin moving the maintenance yard out of our resident's back yard. The Commission is
interested in planning a 4 AM tour of the neighborhood and the SunRail facility and
extending an invitation to attend to FDOT representatives and Representative Brodeur.
There being no further business, the meeting was adjourned at 6:15 PM.
Mayor Jeff
Attest:
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