1590* Ed Waters & Sons PO 33457.1 Chg order 2 69,6 'it- 1
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PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Ed Waters & Sons Contracting PO 33457.1 Change Order no. 2 US 17-92
Riverwalk Phase II IFB 12/13-15
The item(s) noted below is/are attached and forwarded to your office for the following action(s):
❑ Development Order ❑ Mayor's signature
❑ Final Plat (original mylars) ❑ Recording
❑ Letter of Credit n Rendering
❑ Maintenance Bond ® Safe keeping (Vault)
❑ Ordinance ❑ Deputy City Manager
❑ Performance Bond ❑ Payment Bond
❑ Resolution ❑ City Manager Signature
❑ ❑ City Clerk Attest/Signature
Once completed, please:
❑ Return originals to Purchasing
❑ Return copies
El
Special Instructions:
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T:\Dept_forms\City Clerk Transmittal Memo-2009.doc
DATE: 07/01/13 PURCHASE ORDER p0 NUMBER 033457
CITY OF SANFORD CHANGE # : 1
P.O. BOX 1788 DATE CHG: 10/13/14
PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE
ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1788
SANFORD,FL 32772
VENDOR NO.: 11949
TO: SHIP TO:
ED WATERS & SONS CONTRACTING, CITY OF SANFORD
3375 AGRICULTURAL CENTER 300 N. PARK AVENUE
DR. , SANFORD, FL 32771
ST AUGUSTINE, FL 32092
DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/13 NET/30
ACCOUNT NO.: SEE BELOW PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD
UNIT OF
ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST
*
* CHANGE ORDER
*
**********************************.A
1 CONSTRUCTION SERVICES FOR SANFORD 4923470 . 82 NA 1 . 00 4923470 . 82
RIVERWALK PHASE
II; IFB NO. 12/13-15
(1) . BASE BID, FROM FRENCH AVENUE
TO THE HOSPITAL
WHICH INCLUDES AN IMPROVED PARKING
AREA LOCATED AT
THE FORMER POLICE BENEVOLENT SITE,
PEDESTRIAN
BRIDGE, LANDSCAPING AND LIGHTING.
(2) . ALTERNATE ONE, WHICH EXTENDS
THE RIVERWALK TO
TERWILLIGER LANE NEAR REGATTA
SHORES APARTMENTS.
(3) . ALTERNATE TWO, WHICH IS A
SHORT SEGMENT FROM
THE ZOO TO THE I-4 RIGHT-OF-WAY.
2 APPROVAL OF CHANGE ORDER NO. 2 267608 .21 NA 1 . 00 267608 .21
ADDING 84 MORE DAYS
TO COMPLETE THE SANFORD RIVERWALK
PH II CANTILEVER
DECK AND IMPROVEMENTS LOCATED
ADJACENT TO CENTRAL
FL REGIONAL HOSPITAL IS BEING
REQUESTED. . .
SUB-TOTAL 5191079 . 03
TOTAL 5191079. 03
'
APPROVED BY• --/ � % APPROVED BY:
/ PUR' IG AGENT / CITY MA GE.
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
DATE: 07/01/13 PURCHASE ORDER p0 NUMBER 033457
CITY OF SANFORD CHANGE # : 1
P.O. BOX 1788 DATE CHG: 10/13/14
PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE
ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1788
SANFORD,FL 32772
VENDOR NO.: 11949
TO: SHIP TO:
ED WATERS & SONS CONTRACTING, CITY OF SANFORD
3375 AGRICULTURAL CENTER 300 N. PARK AVENUE
DR. , SANFORD, FL 32771
ST AUGUSTINE, FL 32092
DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/13
ACCOUNT NO.: PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD
UNIT OF
ITEM NO. DESCRIPTION QUANTITY ISSUE UNIT COST EXTENDED COST
**********************************'F
*
* CHANGE ORDER
*
**********************************,
REQ/ACCT DATE REQ. BY PROJECT AMOUNT
0000063817 06/25/13 ROBERT BEALL PWL101 4923470 . 82
31040475416300
63817 10/20/14 CATHY LOTEMPIO/BI PWL101 267608 . 21
31040475416300
APPROVED BY: APPROVED BY:
PURCHASING AGENT CITY MANAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP://WWW.SANFORDFL.GOV/DEPARTMENTS/PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
Stiff0190
1871777 1
PUBLIC WORKS DEPARTMENT
MEMORANDUM
To: Bill Smith, Purchasing Manager
FROM: Cathy LoTempio, Fiscal Technician
DATE: October 8, 2014
RE: Increase Purchase Order
Please increase Purchase Order 33457 to Ed Waters & Sons Contracting Co. in the amount of
$267,608.21 using account number 310-4047-541.63-00 with Project Code PW1101. This
increase is due to adding (84) contract days to complete the Sanford Riverwalk Phase II
cantilever deck and improvements located adjacent to the Central Florida Regional Hospital.
City Commission approved this item on 7/14/14. The new total for the purchase order is
$5,191,079.03.
Please contact me if you have any questions.
Thank you.
ib.8. veo
7fNFO1thItem No.
CITY COMMISSION MEMORANDUM 14-- 124.0
JULY 14, 2014 AGENDA
To: •norable May. .nd Members of the City Commission
PREPARED BY: Robert Beall, Proje,t Manager
SUBMITTED BY: : ° :• • =•• s arte,Jr., City Manager
SUBJECT: Approve Change Order#02 to Ed Waters an ons Contracting Co.
SYNOPSIS:
Approval of Change Order #02 to Ed Waters and Sons Contracting Co. (EW&S) in an amount not to exceed
$267,608.21 and adding 84 contract days to complete the Sanford RiverWalk Phase II cantilever deck and
improvements located adjacent to the Central Florida Regional Hospital is being requested.
FISCAL/STAFFING STATEMENT:
Funds for Change Order #02 in the amount not to exceed $267,608.21 are requested and are available through
project funds from the Seminole County's Cost Share Funds for the Sanford Riverwalk Phase II project.
BACKGROUND:
Central Florida Regional Hospital requested certain enhancements which include a cantilevered overlook be
added in front of the hospital. City staff as well as Seminole County agreed with the enhancements and CPH
Engineers were directed to design such improvements.
These enhancements will help to better identify the new entrance of the Hospital along Seminole Boulevard and
add a future crossing to the RiverWalk. The requested additional funds and days requested were negotiated by
City Staff, CPH and the contractor to facilitate completion of this portion of the project.
LEGAL REVIEW:
The City Attorney has no legal objection.
RECOMMENDATION:
It is staff's recommendation that the City Commission approve Change Order #2 to EW&S in the amount not to
exceed $267,608.21, and 84 additional contract days for the completion of Sanford Riverwalk Phase II project.
SUGGESTED MOTION:
"I move to approve Change Order #2 to Ed Waters and Sons Contracting Co. in the amount not to exceed
$267,608.21, and 84 additional contract days for completion of the Sanford Riverwalk Phase II project."
Attachment: Change Order# 2
US 17-92 RiverWalk Phase II
SECTION 00950
CHANGE ORDER FORM
Change Order No. 002
Project Name: US 17-92 RiverWalk Phase II
Bid No.: City of Sanford Bid No. IFB 12/13-15
Owner: City of Sanford
Contractor: Ed Waters & Sons Contracting Co.
Agreement Date: June 10th, 2013 (Notice to Proceed August 1St, 2013)
This Change Order is necessary to cover changes in the work to be performed under
this Agreement. The GENERAL CONDITIONS, SUPPLEMENTARY CONDITIONS,
and STANDARD SPECIFICATIONS apply to and govern all work under this Change
Order.
THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS:
(1) Original Contract Price $ 4,923,470.82
(2) Current Contract Price (Adjusted by Previous Change Orders) $ 4,923,470.82
(3) Total Proposed Change in Contract Price $ 267,608.21
(4) New Contract Price (Item 2 + Item 3) $ 5,191,079.03
(5) Original Contract Time 305 Days
(6) Current Contract Time (Adjusted by Previous Change Orders) 305 Days
(7) Total Proposed Change in Contract Time 84 Days
(8) New Contract Time (Item 6 + Item 7) 389 Days
(9) New Contract Substantial Completion Date August 24th, 2014
FPIN: 430913-1-58/68-01 CHANGE ORDER FORM
City of Sanford Bid No. IFB 12/13-15 00950-1 06-25-2014
SPECLIB040811
DATE: 07/01/13 PURCHASE ORDER
PO NUMBER 033457
CITY OF SANFORD
P.O. BOX 1788
PURCHASING OFFICE:407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO:ACCOUNTS PAYABLE
ACCOUNTS PAYABLE:407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE:407.688.5021 FLORIDA TAX EXEMPT NO.:858012621681C-8 P.O.BOX 1788
SANFORD,FL 32772
VENDOR NO.: 11949
TO: SHIP TO:
ED WATERS & SONS CONTRACTING, CITY OF SANFORD
3375 AGRICULTURAL CENTER 300 N. PARK AVENUE
ST AUGUSTINE, FL 32092 SANFORD, FL 32771
DELIVER BY TERMS F.O.B.DESTINATION BID OR QUOTATION NO. REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/13 NET/30 63817
ACCOUNTNO.: 310-4047-541. 63-00 PROJECTNO.: PW1101
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER-CITY OF SANFORD
ITEM NO. DESCRIPTION QUANTITY UNIT OF UNIT COST EXTENDED COST
ISSUE
1 CONSTRUCTION SERVICES FOR SANFORD 4923470 .82 NA 1.00 4923470 .82
RIVERWALK PHASE
II• IFB NO. 12/13-15
(1) . BASE BID, FROM FRENCH AVENUE
TO THE HOSPITAL
WHICH INCLUDES AN IMPROVED PARKING
AREA LOCATED AT
THE FORMER POLICE BENEVOLENT SITE,
PEDESTRIAN
BRIDGE, LANDSCAPING AND LIGHTING.
(2) . ALTERNATE ONE, WHICH EXTENDS
THE RIVERWALK TO
TERWILLIGER LANE NEAR REGATTA
SHORES APARTMENTS.
(3) . ALTERNATE TWO, WHICH IS A
SHORT SEGMENT FROM
THE ZOO TO THE 1-4 RIGHT—OF—WAY.
SUB—TOTAL 4923470.82
TOTAL 4923470 .82
APPROVED BY: 41111 r-si--4160-!/.dle- APPROVED BY: / ■ ljC..f'`"
PURCHA ,G A I T / CITY MAN
/ R
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O.MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP://WWW.SANFORDFL.GOVIDEPARTMENTSIPURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
US 17-92 RiverWalk Phase II
CHANGES ORDERED
ITEM 1
Description of Change: Additional Work Authorization for the construction of Cantilevered
Structure adjacent to the Central Florida Regional Hospital per
Work Change Directive No. 07
Reason for Change: Contract modification to include additional improvements to the
Sanford RiverWalk Phase I I Project at the request of City Staff.
Change in Contract Price: $267,608.21
Change in Contract Time: 43 Days
ITEM 2
Description of Change: Contract Time Extension to account for accumulated project
Weather Days, Holidays, and/or Special Event days that the
Contractor was unable or not allowed to continue construction
activities per FDOT Specification requirements
Reason for Change: Standard Contract Time extension for non-compensatory
contract day adjustments to account for days that the Contractor
was not allowed or able to perform Construction activities due to
the weather conditions, Holidays, or special events.
Change in Contract Price: $0.00
Change in Contract Time: 41 Days
ITEM 3
Description of Change:
Reason for Change:
Change in Contract Price: $
Change in Contract Time: Days
FPIN: 430913-1-58/68-01 CHANGE ORDER FORM
City of Sanford Bid No. IFB 12/13-15 00950-2 06-25-2014
SPECLIB040811
US 17-92 RiverWalk Phase II
CHANGE ORDER SUMMARY
No. Description Change in Change in
Contract Price Contract Time
1 WCD No. 07 — Hos.ital Cantilevered Structure $ 267,608.21 43 Da s
2 WCD No. 10 —Weather, Holiday & Event Adjust. $ 0.00 41 Days
TOTAL $ 267,608.21 84 Days
WAIVER This Change Order constitutes full and mutual accord and satisfaction for the
adjustment of the Contract Price and Contract Time as a result of increases or decreases in
cost and time of performance caused directly and indirectly from the change. Acceptance of
this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change
Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall
waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution
of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction
that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change
Order.
FPIN: 430913-1-58/68-01 CHANGE ORDER FORM
City of Sanford Bid No. IFB 12/13-15 00950-3 06-25-2014
SPECLIB040811
US 17-92 RiverWalk Phase II
APPROVAL AND CHANGE ORDER AUTHORIZATION
ACKNOWLEDGMENTS
The aforementioned change, and work affected thereby, is subject to all provisions of the
original Agreement and specifically changed by this Change Order; and
It is expressly understood and agreed that the approval of the Change Order shall have no
effect on the original Agreement other than matters expressly provided herein./�
WITNESS to CONTRACTOR: ED Vvu„'tre.2—c ) l 5ms 714. G
Contractor
■i A A K-L £y1bf-24161-- P - l
Pri d NO e and Title of Officer
Date (By..(Sig .,ture)
Io(Z<-f)l./
Date
(Corporate Seal)
- ATTEST: City of Sanford
Owner
ae�L %2 c�z het t,�i�o2
•
(Sign ture) � 1 Printed Na and Ti -
Date By (Si gnat r:5
Y ( 9 N
(Seal) Date
END OF SECTION
FPIN: 430913-1-58/68-01 CHANGE ORDER FORM
City of Sanford Bid No. IFB 12/13-15 00950-4 06-25-2014
SPECLIB040811
US 17-92 Riverwalk Phase II
SECTION 00945
WORK CHANGE DIRECTIVE FORM
Work Directive No. 0010
Project Name: US 17-92 Riverwalk Phase II
Bid No.: City of Sanford Bid No. IFB 12/13-15
Owner: City of Sanford
Contractor: Ed Waters & Sons Contracting Co.
Agreement Date: June 101h, 2013 (Notice to Proceed August 151, 2013)
Effective Date: June 251h, 2014
Description of Change:
Contract Time extension to account for rain days, holidays, and/or event days as recorded by
the City throughout the Construction period.
Reason for Change:
City and FDOT Construction Project Administrator have maintained records of the days that the
Contractor has been unable to work due to holidays, adverse weather conditions, and/or special
events throughout the project. The attached logs/records are provided for justification of the
proposed Contract Period Extension.
If a claim is made that the above change(s) have affected Contract Price or Contract Time, any
claim for a Change Order based thereon will involve one of the following methods of
determining the effect of the change(s).
Method of Determining the Change in Contract Price
Time and Materials
Unit Prices
Cost Plus Fixed Fee
X Other
Estimated change in Contract Price = $ 0.00 . If the change involves an additional
increase, estimated amount is not to be exceeded without further authorization.
FPIN: 430913-1-58168-01 WORK CHANGE DIRECTIVE
City of Sanford Bid No. IFB 12113-15 00945-1 2014-06-03(Revised 2014-06-25)
SPECUB040811
1
US 17-92 Riverwalk Phase 11
Method of Determining the Change in Contract Time
Contractor's Records
Engineer's Records
X As Specified Below
X Other (Contract Administrator's Contract Time Adjustment Letters)
Estimated change in Contract Time = 41 days. If the change involves an additional
increase, estimated time is not to be exceeded without further authorization.
Any documentation referenced/included with this form shall be incorporated into the Contract
Documents, superseding original documents (if any) effective as of the date shown on this
Form.
Recommended By:
/. 4°.‘;‘,., /44/400.---) ‘;47/15/
CPH, Inc. Date
Executed By:
61pz7�,f-
Owner' Aurlrized Representative Date
/s)
'+ ( ZS' ILI
Contraefor'i Authorized Representative Date
END OF SECTION
FPIN: 430913-1-58/68-01 WORK CHANGE DIRECTIVE
City of Sanford Bid No.IFB 12/13-15 00945-2 2014-06-03(Revised 2014-06-25)
SPECLIB040811