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102714 rm agn & minCITY COMMISSION MINUTES OCTOBER 279 2014 REGULAR MEETING City Commission Chambers 1St Floor Sanford City Hall MONDAY, October 27, 2014 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi-judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA CALL TO ORDER: 1) Meeting call to order by Mayor Triplett. CEREMONIAL MATTERS: 2) Legislative Prayer by Evangelist Diane Courtney, First Shiloh Missionary Baptist Church. CITY COMMISSION MINUTES OCTOBER 279 2014 REGULAR MEETING 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards: Presentation of the City Manager's Annual Report BUSINESS OF THE COMMISSION: 5) Minutes: October 13, 2014 Work Session and Regular Meeting. 6) CONSENT AGENDA: This action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 14-174] A. Approve "1St Saturdays" special event permit, noise permit, and street closures on the first Saturday of every month from November 2014 through June 2015 and August through September 2015; and July 11, 2015. B. Support Smart Growth America Technical Assistance application and authorize the Mayor to execute the letter of application. C. Approve procurement of concrete services from Caraway Concrete Construction, Inc. in the amount of $300,000 for three projects: new sidewalk construction on Locust Avenue; sidewalk repair; and traffic calming. D. Approve purchase order to Advanced Xerographic Imaging Systems (AXIS) for utility bill mailing in an amount not to exceed $60,000. E. Approve chemical purchase for use at treatment facilities from Harcros Chemicals at a cost of $219,303. CITY COMMISSION MINUTES OCTOBER 279 2014 REGULAR MEETING F. Approve purchase of liquid oxygen from Air Liquide in the amount of $69,999.99. G. Award purchase order to Pace Analytical Services, Inc., for contract laboratory services in an amount not to exceed $90,000. H. Approve purchase of chemicals used in water and wastewater treatment from the Dumont Company at the unit prices of various piggy -back bids at a total cost of $104,691. I. Approve purchase of sodium hypochlorite from Odyssey Manufacturing Company in the amount of $243,615. J. Approve the service funding agreement and addendum to agreement between LYNX and the City of Sanford in the amount of $93,000 and authorize the Mayor to execute the agreement. (WS- 5.A) 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing.. (Hearing Sequence: 1St - staff; 2nd - applicant/requesting party; 3rd - public; final - City Commission motion, discussion and action.) A) First reading of Ordinance No. 4325, to annex 0.18 acre at 2218 Southwest Rd; Michael Rood owner; Ad published October 26, 2014. [Commission Memo 14 -175) 8) OTHER ITEMS: A. Approve Resolution No. 2485, amending the budget, and approve Cost Share Agreement No. 28078 with the St. Johns River Water Management District for a reclaimed water line extension in the Orlando- Sanford International Airport area. [Commission Memo 14 -176] B. Approve Resolution No. 2486 amending the budget; and approve CPH proposal in the amount of $106,180 for utility CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING relocation work on Hwy. 17-92 requested by FDOT. [Commission Memo 14-177] C. Approve Resolution No. 2487 amending the budget; award procurement of services to FRS Environmental Remediation, Inc. to remove contaminated soils from the former Police Station site, in an amount not to exceed $163,883; and award design and monitoring services from PPM Consultants in an amount not to exceed $82,737. [Commission Memo 14-178] D. Approve Resolution No. 2488 approving the Vietnam War Commemorative Partner Program and establishing the City Commission as the Committee. [Commission Memo 14-179] E. Approve Resolution No. 2489 providing for a potential runoff election date of December 2, 2014 and related matters pertaining to the 2014 City election cycle. [Commission Memo 14-180] (WS-4.A) F. Approve Resolution No. 2490 appointing Commissioner Patty Mahany to the Central Florida Commission on Homelessness Board of Directors. [Commission Memo 14-182] 9) CITY ATTORNEYS REPORT. 10) CITY CLERKS REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, October 27, 2014, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Velma Williams Commissioner Mark M`Carty Commissioner Randy Jones Commissioner Patty Mahany City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert Acting City Clerk Pat Lee Deputy City Clerk Traci Houchin Absent: City Clerk Cynthia Porter CALL TO ORDER: 1) Meeting was called to order by Mayor Triplett at 7:05 PM. CEREMONIAL MATTERS: 2) Legislative Prayer by Ms. Thelma Mike, Good Samaritan for His Glory Ministries, Inc. 3) Pledge of Allegiance. 4) Presentations, Proclamations and Awards. • Presentation of the City Manager's Annual Report BUSINESS OF THE COMMISSION: 5) Minutes: October 13, 2014 Work Session and Regular Meeting. CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING Commissioner Mahany moved to approve the Minutes. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner McCarty Aye Commissioner Jones Aye Commissioner Mahany Aye 6) CONSENT AGENDA: [Commission Memo 14 -174] A. Approve "I" Saturdays" special event permit, noise permit, and street closures on the first Saturday of every month from November 2014 through June 2015 and August through September 2015; and July 11, 2015. B. Support Smart Growth America Technical Assistance application and authorize the Mayor to execute the letter of application. C. Approve procurement of concrete services from Caraway Concrete Construction, Inc. in the amount of $300,000 for three projects; new sidewalk construction on Locust Avenue; sidewalk repair; and traffic calming. D. Approve purchase order to Advanced Xerographic Imaging Systems (AXIS) for utility bill mailing in an amount not to exceed $60,000. E. Approve chemical purchase for use at treatment facilities from Harcros Chemicals at a cost of $219,303. F. Approve purchase of liquid oxygen from Air Liquide in the amount of CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING $69,999.99. G. Award purchase order to Pace Analytical Services, Inc., for contract laboratory services in an amount not to exceed $90,000. H. Approve purchase of chemicals used in water and wastewater treatment from the Dumont Company at the unit prices of various piggyback bids at a total cost of $104,691. I. Approve purchase of sodium hypochlorite from Odyssey Manufacturing Company in the amount of $243,615. J. Approve the service funding agreement and addendum to agreement between LYNX and the City of Sanford in the amount of $93,000 and authorize the Mayor to execute the agreement. (WS 5.A) Vice Mayor Williams moved to approve the Consent Agenda. Seconded by Commissioner Mahany and carried by the vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner McCarty Aye Commissioner Jones Aye Commissioner Mahany Aye 7) PUBLIC HEARINGS: A. First reading of Ordinance No. 4325, to annex 0.18 acres at 2218 Southwest Road; Michael Rood, owner; Ad published October 26, 2014. [Commission Memo 14 -175] CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING Commissioner Jones moved to approve the first reading of Ordinance No. 4325. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Vice Mayor Williams Commissioner McCarty Commissioner Jones Commissioner Mahany 8) OTHER ITEMS: A. Approve Resolution No. 2485, amen( Aye Aye Aye Aye Aye ling the budget, and approve Cost Share Agreement No. 28078 with the St. Johns River Water Management District for a reclaimed water line extension in the Orlando- Sanford International Airport area. [Commission Memo 14 -176] Commissioner McCarty moved to approve Resolution No. 2485. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner McCarty Aye Commissioner Jones Aye Commissioner Mahany Aye B. Approve Resolution No. 2486, amending the budget; and approve the CPH proposal in the amount of $106,180 for utility relocation work on Hwy. 17 -92 requested by FDOT. [Commission Memo 14 -177] CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING Commissioner Mahany moved to approve Resolution 2486. Seconded by Vice Mayor Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner M'Carty Aye Commissioner Jones Aye Commissioner Mahany Aye C. Approve Resolution No. 2487, amending the budget; award procurement of services to FRS Environmental Remediation, Inc. to remove contaminated soils from the former Police Station site, in an amount not to exceed $163,883; and award design and monitoring services from PPM Consultants in an amount not to exceed $82,737. [Commission Memo 14- 178] Commissioner Jones moved to approve Resolution No. 2487. Seconded by Commissioner Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner M °Carty Aye Commissioner Jones Aye Commissioner Mahany Aye D. Approve Resolution No. 2488, approving the Vietnam War Commemorative Partner Program and establishing the City Commission as the Committee. [Commission Memo 14 -179] Commissioner Mahany moved to approve Resolution No. 2488. Seconded CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING by Vice Mayor Williams and a carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner M °Carty Aye Commissioner Jones Aye Commissioner Mahany Aye E. Approve Resolution No. 2489, providing for a potential runoff election date of December 2, 2014 and related matters pertaining to the 2014 City election cycle. [Commission Memo 14 -180] (WS 4.A) Mr. Bonaparte said following tonight's Work Session, he and Mr. Colbert followed up with Mike Ertel, Seminole County Supervisor of Elections, regarding a potential runoff election date of December 9, 2014, at the request of the City Commission. Mr. Ertel stated that December 9, 2014 was problematic for him; however, if that was the wish of the Commission, he would make it happen. Commissioner Mahany said that the recommended date of December 2, 2014 is too close to the Thanksgiving holiday and that many people will be out of town. Vice Mayor Williams said that December 2, 2014 is not in the best interest of the citizens. Commissioner Mahany said that several years ago the Commission discussed holding runoff elections in January and asked if that is still feasible. Commissioner Jones said that at that time, the Commission decided that it was not a good idea after the holidays. CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING Commissioner Jones moved to approve Resolution No. 2489, relating to the 2014 City election cycle which designates the potential runoff election date of December 9, 2014; with early voting to occur December 6, 2014 through December 8, 2014 at the SOE's office; acknowledge the service of the County Canvassing Board as the City Canvassing Board for the runoff election; confirm polling locations Option 8, all 14 City polling sites, three days of early voting for Mayor and District 1 and Option 3 to include all sites open with three days of early voting (added on) for District 1 only; approve sending a postcard mailer City -wide or only in District 1 depending upon the outcome of the Regular election; provide for other related administrative matters; approve the expense and designate the funding source as the Fund Balance. Seconded by Vice Mayor Williams and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner M °Carty Aye Commissioner Jones Aye Commissioner Mahany Aye F. Approve Resolution No. 2490, appointing Commissioner Mahany to the Central Florida Commission on Homelessness Board of Directors. [Commission Memo 14 -182] Vice Mayor Williams moved to appoint Commissioner Mahany to the Central Florida Commission on Homelessness Board of Directors. Seconded by Commissioner Jones and carried by a vote of the Commission as follows: CITY COMMISSION MINUTES Mayor Triplett Vice Mayor Williams Commissioner McCarty Commissioner Jones Commissioner Mahany 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. Aye Aye Aye Aye Aye OCTOBER 27, 2014 REGULAR MEETING As discussed in today's Work Session, Mr. Bonaparte said that staff is seeking direction on an upcoming election issue pertaining to medical marijuana dispensaries. Staff would like to establish a six month moratorium with a provision that the moratorium could be extended another six months should the Commission deem necessary (in the event that Amendment 2 passes). Vice Mayor Williams moved to approve the moratorium. Seconded by Commissioner Mahany and carried by a vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Williams Aye Commissioner McCarty Aye Commissioner Jones Aye Commissioner Mahany Aye Utilities Director Paul Moore stated that a private lift station in the Roselea (formerly Ridgewood) apartment community is currently experiencing an overflow of sewage. He said that if it is not repaired soon, the City may need to turn off CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING the water. He intends to keep monitoring the situation and keep the Commission informed. Mr. Bonaparte said that due to the construction along Seminole Blvd. motorists have not been permitted to go straight through or make a right turn which is an inconvenience. It has been addressed with Public Works and they are looking to find a way to open the road soon. Mr. Bonaparte thanked Lisa Mosca for putting together the City Manager's 2014 Annual Report. 12) CITIZEN PARTICIPATION. Thelma Mike thanked Commissioner Jones for taking the time to think through his decisions on the dais. Also, she commended City Employees for always handling themselves in a professional manner. 13) CITY COMMISSIONER'S REPORTS. Commissioner McCarty said that the Wayne Densch Performing Arts Center will be hosting a fundraiser on November 8, 2014 and their goal is $15,000. Mayor Triplett said that he appreciates the email that was sent out to all employees pertaining to elections and how City employees should conduct themselves. There being no further business, the meeting was adjourned at 7:58 PM. CITY COMMISSION MINUTES OCTOBER 27, 2014 REGULAR MEETING Attest: City C rk