102714 rm agn & minCITY COMMISSION MINUTES
OCTOBER 279 2014
REGULAR MEETING
City Commission Chambers
1St Floor Sanford City Hall
MONDAY, October 27, 2014 300 North Park Avenue
7 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting.
Advice to the public: If a person decides to appeal a decision made with
respect to any matter considered at the above meeting or hearing, he or
she may need a verbatim record of the proceedings, including the
testimony and evidence, which record is not provided by the City of
Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit
for each speaker on each item, except a person representing an organization
and presenting its views during a quasi-judicial hearing will be allowed five (5)
minutes, and a person speaking under Citizen Participation will also be allowed
five (5) minutes. Your cooperation is appreciated in observing the time limit
policy. Each person desiring to address the City Commission on an agenda item
pending before the City Commission must, before addressing the City
Commission, legibly complete a citizen's input form and submit the form to the
City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City
of Sanford recognizing the importance of civility, decency, decorum and
respectful behavior in promoting citizen participation in a democratic government.
The City of Sanford calls upon the elected officials, employees, and the public to
exercise civility toward each other. (Resolution No. 2226, 04/11/11)
AGENDA
CALL TO ORDER:
1) Meeting call to order by Mayor Triplett.
CEREMONIAL MATTERS:
2) Legislative Prayer by Evangelist Diane Courtney, First Shiloh Missionary
Baptist Church.
CITY COMMISSION MINUTES
OCTOBER 279 2014
REGULAR MEETING
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards:
Presentation of the City Manager's Annual Report
BUSINESS OF THE COMMISSION:
5) Minutes:
October 13, 2014 Work Session and Regular Meeting.
6) CONSENT AGENDA: This action proposed to be taken is stated for each
item on the Consent Agenda. Unless the item is removed from the
Consent Agenda by a City Commission member, no discussion on
individual items will occur and a single motion will approve all
items. [Commission Memo 14-174]
A. Approve "1St Saturdays" special event permit, noise permit, and
street closures on the first Saturday of every month from November
2014 through June 2015 and August through September 2015; and
July 11, 2015.
B. Support Smart Growth America Technical Assistance
application and authorize the Mayor to execute the letter of
application.
C. Approve procurement of concrete services from Caraway
Concrete Construction, Inc. in the amount of $300,000 for three
projects: new sidewalk construction on Locust Avenue; sidewalk
repair; and traffic calming.
D. Approve purchase order to Advanced Xerographic Imaging
Systems (AXIS) for utility bill mailing in an amount not to exceed
$60,000.
E. Approve chemical purchase for use at treatment facilities from
Harcros Chemicals at a cost of $219,303.
CITY COMMISSION MINUTES
OCTOBER 279 2014
REGULAR MEETING
F. Approve purchase of liquid oxygen from Air Liquide in the
amount of $69,999.99.
G. Award purchase order to Pace Analytical Services, Inc., for
contract laboratory services in an amount not to exceed $90,000.
H. Approve purchase of chemicals used in water and wastewater
treatment from the Dumont Company at the unit prices of various
piggy -back bids at a total cost of $104,691.
I. Approve purchase of sodium hypochlorite from Odyssey
Manufacturing Company in the amount of $243,615.
J. Approve the service funding agreement and addendum to
agreement between LYNX and the City of Sanford in the amount of
$93,000 and authorize the Mayor to execute the agreement. (WS-
5.A)
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to
be a time for the public to obtain information about the subject matter of
the hearing.. (Hearing Sequence: 1St - staff; 2nd - applicant/requesting
party; 3rd - public; final - City Commission motion, discussion and action.)
A) First reading of Ordinance No. 4325, to annex 0.18 acre at 2218
Southwest Rd; Michael Rood owner; Ad published October 26,
2014. [Commission Memo 14 -175)
8) OTHER ITEMS:
A. Approve Resolution No. 2485, amending the budget, and
approve Cost Share Agreement No. 28078 with the St. Johns
River Water Management District for a reclaimed water line
extension in the Orlando- Sanford International Airport area.
[Commission Memo 14 -176]
B. Approve Resolution No. 2486 amending the budget; and
approve CPH proposal in the amount of $106,180 for utility
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
relocation work on Hwy. 17-92 requested by FDOT. [Commission
Memo 14-177]
C. Approve Resolution No. 2487 amending the budget; award
procurement of services to FRS Environmental Remediation, Inc.
to remove contaminated soils from the former Police Station site, in
an amount not to exceed $163,883; and award design and
monitoring services from PPM Consultants in an amount not to
exceed $82,737. [Commission Memo 14-178]
D. Approve Resolution No. 2488 approving the Vietnam War
Commemorative Partner Program and establishing the City
Commission as the Committee. [Commission Memo 14-179]
E. Approve Resolution No. 2489 providing for a potential runoff
election date of December 2, 2014 and related matters pertaining to
the 2014 City election cycle. [Commission Memo 14-180] (WS-4.A)
F. Approve Resolution No. 2490 appointing Commissioner Patty
Mahany to the Central Florida Commission on Homelessness
Board of Directors. [Commission Memo 14-182]
9) CITY ATTORNEYS REPORT.
10) CITY CLERKS REPORT.
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak
and may present additional written material. If you have a matter you
would like to discuss which requires more than five (5) minutes, please
feel free to arrange a meeting with the appropriate administrative or
elected official. This Citizen Participation is for the City Commission to
receive citizen input and comments pertaining to matters over which the
City Commission has jurisdiction or control. Questions directed to the City
Commission may be referred to City staff to be answered within a
reasonable period of time following the meeting.
13) CITY COMMISSIONER'S REPORTS.
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
The City Commission of the City of Sanford, Florida, met in Regular
Meeting on Monday, October 27, 2014, at 7 PM, in the City Commission Chambers, City
Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Mark M`Carty
Commissioner Randy Jones
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
Acting City Clerk Pat Lee
Deputy City Clerk Traci Houchin
Absent: City Clerk Cynthia Porter
CALL TO ORDER:
1) Meeting was called to order by Mayor Triplett at 7:05 PM.
CEREMONIAL MATTERS:
2) Legislative Prayer by Ms. Thelma Mike, Good Samaritan for His Glory
Ministries, Inc.
3) Pledge of Allegiance.
4) Presentations, Proclamations and Awards.
• Presentation of the City Manager's Annual Report
BUSINESS OF THE COMMISSION:
5) Minutes:
October 13, 2014 Work Session and Regular Meeting.
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
Commissioner Mahany moved to approve the Minutes. Seconded by Vice
Mayor Williams and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner McCarty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
6) CONSENT AGENDA: [Commission Memo 14 -174]
A. Approve "I" Saturdays" special event permit, noise permit, and street
closures on the first Saturday of every month from November 2014
through June 2015 and August through September 2015; and July 11,
2015.
B. Support Smart Growth America Technical Assistance application and
authorize the Mayor to execute the letter of application.
C. Approve procurement of concrete services from Caraway Concrete
Construction, Inc. in the amount of $300,000 for three projects; new
sidewalk construction on Locust Avenue; sidewalk repair; and traffic
calming.
D. Approve purchase order to Advanced Xerographic Imaging Systems
(AXIS) for utility bill mailing in an amount not to exceed $60,000.
E. Approve chemical purchase for use at treatment facilities from Harcros
Chemicals at a cost of $219,303.
F. Approve purchase of liquid oxygen from Air Liquide in the amount of
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
$69,999.99.
G. Award purchase order to Pace Analytical Services, Inc., for contract
laboratory services in an amount not to exceed $90,000.
H. Approve purchase of chemicals used in water and wastewater treatment
from the Dumont Company at the unit prices of various piggyback bids at
a total cost of $104,691.
I. Approve purchase of sodium hypochlorite from Odyssey Manufacturing
Company in the amount of $243,615.
J. Approve the service funding agreement and addendum to agreement
between LYNX and the City of Sanford in the amount of $93,000 and
authorize the Mayor to execute the agreement. (WS 5.A)
Vice Mayor Williams moved to approve the Consent Agenda. Seconded
by Commissioner Mahany and carried by the vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner McCarty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
7) PUBLIC HEARINGS:
A. First reading of Ordinance No. 4325, to annex 0.18 acres at 2218
Southwest Road; Michael Rood, owner; Ad published October 26, 2014.
[Commission Memo 14 -175]
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
Commissioner Jones moved to approve the first reading of Ordinance No.
4325. Seconded by Vice Mayor Williams and carried by vote of the Commission as
follows:
Mayor Triplett
Vice Mayor Williams
Commissioner McCarty
Commissioner Jones
Commissioner Mahany
8) OTHER ITEMS:
A. Approve Resolution No. 2485, amen(
Aye
Aye
Aye
Aye
Aye
ling the budget, and approve Cost
Share Agreement No. 28078 with the St. Johns River Water Management
District for a reclaimed water line extension in the Orlando- Sanford
International Airport area. [Commission Memo 14 -176]
Commissioner McCarty moved to approve Resolution No. 2485. Seconded
by Commissioner Jones and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner McCarty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
B. Approve Resolution No. 2486, amending the budget; and approve the
CPH proposal in the amount of $106,180 for utility relocation work on
Hwy. 17 -92 requested by FDOT. [Commission Memo 14 -177]
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
Commissioner Mahany moved to approve Resolution 2486. Seconded by
Vice Mayor Williams and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner M'Carty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
C. Approve Resolution No. 2487, amending the budget; award procurement
of services to FRS Environmental Remediation, Inc. to remove
contaminated soils from the former Police Station site, in an amount not to
exceed $163,883; and award design and monitoring services from PPM
Consultants in an amount not to exceed $82,737. [Commission Memo 14-
178]
Commissioner Jones moved to approve Resolution No. 2487. Seconded by
Commissioner Mahany and carried by vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner M °Carty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
D. Approve Resolution No. 2488, approving the Vietnam War
Commemorative Partner Program and establishing the City Commission
as the Committee. [Commission Memo 14 -179]
Commissioner Mahany moved to approve Resolution No. 2488. Seconded
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
by Vice Mayor Williams and a carried by a vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner M °Carty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
E. Approve Resolution No. 2489, providing for a potential runoff election
date of December 2, 2014 and related matters pertaining to the 2014 City
election cycle. [Commission Memo 14 -180] (WS 4.A)
Mr. Bonaparte said following tonight's Work Session, he and Mr. Colbert
followed up with Mike Ertel, Seminole County Supervisor of Elections, regarding a
potential runoff election date of December 9, 2014, at the request of the City
Commission. Mr. Ertel stated that December 9, 2014 was problematic for him; however,
if that was the wish of the Commission, he would make it happen.
Commissioner Mahany said that the recommended date of December 2,
2014 is too close to the Thanksgiving holiday and that many people will be out of town.
Vice Mayor Williams said that December 2, 2014 is not in the best interest of the
citizens. Commissioner Mahany said that several years ago the Commission discussed
holding runoff elections in January and asked if that is still feasible. Commissioner Jones
said that at that time, the Commission decided that it was not a good idea after the
holidays.
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
Commissioner Jones moved to approve Resolution No. 2489, relating to
the 2014 City election cycle which designates the potential runoff election date of
December 9, 2014; with early voting to occur December 6, 2014 through December 8,
2014 at the SOE's office; acknowledge the service of the County Canvassing Board as
the City Canvassing Board for the runoff election; confirm polling locations Option 8, all
14 City polling sites, three days of early voting for Mayor and District 1 and Option 3 to
include all sites open with three days of early voting (added on) for District 1 only;
approve sending a postcard mailer City -wide or only in District 1 depending upon the
outcome of the Regular election; provide for other related administrative matters;
approve the expense and designate the funding source as the Fund Balance. Seconded by
Vice Mayor Williams and carried by a vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner M °Carty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
F. Approve Resolution No. 2490, appointing Commissioner Mahany to the
Central Florida Commission on Homelessness Board of Directors.
[Commission Memo 14 -182]
Vice Mayor Williams moved to appoint Commissioner Mahany to the
Central Florida Commission on Homelessness Board of Directors. Seconded by
Commissioner Jones and carried by a vote of the Commission as follows:
CITY COMMISSION MINUTES
Mayor Triplett
Vice Mayor Williams
Commissioner McCarty
Commissioner Jones
Commissioner Mahany
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
Aye
Aye
Aye
Aye
Aye
OCTOBER 27, 2014
REGULAR MEETING
As discussed in today's Work Session, Mr. Bonaparte said that staff is
seeking direction on an upcoming election issue pertaining to medical marijuana
dispensaries. Staff would like to establish a six month moratorium with a provision that
the moratorium could be extended another six months should the Commission deem
necessary (in the event that Amendment 2 passes).
Vice Mayor Williams moved to approve the moratorium. Seconded by
Commissioner Mahany and carried by a vote of the Commission as follows:
Mayor Triplett
Aye
Vice Mayor Williams
Aye
Commissioner McCarty
Aye
Commissioner Jones
Aye
Commissioner Mahany
Aye
Utilities Director Paul Moore stated that a private lift station in the
Roselea (formerly Ridgewood) apartment community is currently experiencing an
overflow of sewage. He said that if it is not repaired soon, the City may need to turn off
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
the water. He intends to keep monitoring the situation and keep the Commission
informed.
Mr. Bonaparte said that due to the construction along Seminole Blvd.
motorists have not been permitted to go straight through or make a right turn which is an
inconvenience. It has been addressed with Public Works and they are looking to find a
way to open the road soon.
Mr. Bonaparte thanked Lisa Mosca for putting together the City
Manager's 2014 Annual Report.
12) CITIZEN PARTICIPATION.
Thelma Mike thanked Commissioner Jones for taking the time to think
through his decisions on the dais. Also, she commended City Employees for always
handling themselves in a professional manner.
13) CITY COMMISSIONER'S REPORTS.
Commissioner McCarty said that the Wayne Densch Performing Arts
Center will be hosting a fundraiser on November 8, 2014 and their goal is $15,000.
Mayor Triplett said that he appreciates the email that was sent out to all
employees pertaining to elections and how City employees should conduct themselves.
There being no further business, the meeting was adjourned at 7:58 PM.
CITY COMMISSION MINUTES
OCTOBER 27, 2014
REGULAR MEETING
Attest:
City C rk