01-12-15 WS Agenda & MinutesCITY COMMISSION MINUTES
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, January 12, 2015
4:45 PM
2015 -001
JANUARY 12, 2015
WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
1. Regular Meeting Items — additional information 5:00 — 5:30 PM
A. Firefighter Union contracts.
[Commission Memo 15- 001.A] (RM -6.A)
B. Acceptance of the Dreamwold lift station into City ownership.
[Commission Memo 15 -012] (RM -8.D)
C. Ordinance No. 4331, amending City Code relating to
Administrative operations of City Boards, Commissions, and
Committees [Commission Memo 15 -007] (RM -7.F)
D. Purchase of Lakeview Terrace -312 E. Commercial St.
[Commission Memo 15- 001.M] (RM -6.M)
2. Briefing Items 5:30 — 5:45 PM
A. Staffing numbers.
2015 -002
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WORK SESSION
B. Texting policy.
City Manager Comments 5:45 — 6:00 PM
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The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, January 12, 2015, at 5:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Mark M'Carty
Commissioner Randy Jones
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Commissioner Randy Jones
Mayor Triplett called the meeting to order at 5:07 PM.
1. Regular Meeting Items — additional information
A. Firefighter Union contracts. [Commission Memo 15 -00LA] (RM 6.A)
Deputy City Manager Tom George said that the City has reached
agreement with the IAFF on the two professional Firefighters Collective Bargaining
Agreements. The two year agreements will stay the same with the exception of two
articles: Article 23, Wages and Article 41, Entire Agreement/Duration. He distributed a
copy to the Commission.
City Manager Bonaparte thanked Mr. George and Fire Chief Craig Radzak
for negotiating agreements that are consistent with the Commission's directive.
B. Acceptance of the Dreamwold lift station into City ownership.
[Commission Memo 15 -012] (RM 8.1))
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WORK SESSION
Utility Director Paul Moore explained that this is an older duplex
community at 24`" Place and 25'h Place. He said that there are approximately 32 units
serviced by a private lift station; however, the lift station is no longer being managed.
The owner of the lift station provided a quit claim deed to the City. Mr. Moore said that
over the next several years this lift station could cost the City approximately $50,000. In
order to recoup the money, the City could implement a one -time assessment fee to the
property owners.
Vice Mayor Williams asked why the City should accept the lift station.
City Attorney Colbert explained that the City is obligated to protect the health and
welfare of its citizens and that this is one of the least expensive alternatives. Mr.
Bonaparte said that this is an action item on tonight's agenda.
C. Ordinance No. 4331, amending the City Code relating to
administrative operations of City Boards, Commissions and
Committees. [Commission Memo 15 -007] (RM 7.F).
City Clerk Cynthia Porter said that this Ordinance is being considered for
second reading and adoption at tonight's Regular Meeting. After the last Work Session
and Regular Meeting discussions, the Commission recommended several amendments
which have been incorporated into the Ordinance.
Mr. Colbert said that many cities are adopting texting policies. If the
Commission believes that it would be appropriate, they could choose to adopt this
Ordinance with alternative language pertaining to texting and if not, there is an
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WORK SESSION
alternative motion. Mr. Bonaparte said that he is concerned with the language as it is
written. It states that a Commissioner will be in violation if they receive a text message.
He said that receiving a text message is not something that an individual can control.
Mayor Triplett also said that he does not like the way the Ordinance is written in that
regard.
Commissioner Mahany said that she is concerned with a sentence on page
12 pertaining to staff liaisons and that she would like that language not to be stricken
from the Ordinance. After hearing the Commission's discussion, Ms. Porter suggested
that the entire paragraph be left in the Ordinance. There was a consensus among the
Commission to move forward with the Ordinance, leaving the paragraph in and removing
the texting language.
D. Purchase of Lakeview Terrace — 312 E. Commercial Street.
[Commission Memo 15- OO1.M] (RM 6.M)
There were no questions or concerns from the Commission. This will be
an action item on tonight's agenda.
2. Briefing Items
• Staffing Numbers
Mr. Fosson distributed and reviewed a staffing number summary of
employees for the last FY year which includes new hires, promotions, resignations,
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WORK SESSION
retirements, dismissals and death. Vice Mayor Williams said that she would like to see
this reported quarterly.
• Texting Policy
The Commission requested that the City Attorney and staff contact other
municipalities to learn how they handle texting and to report back to the Commission.
3. City Manager Comments
Mr. Bonaparte said that he received an invite from the Florida Department
of Transportation District 5 Secretary Noranne Downs regarding a tour of the SunRail
Maintenance Facility which will be held on January 29, 2015. She asked that the
Commission choose a time and the consensus among the Commission was 11:00 AM.
Mr. Bonaparte suggested a reception in the lobby prior to the Regular
Meeting on January 26, 2015 instead of dinner; the Commission had no objection.
Mr. Bonaparte handed out a letter that was sent by Congressman Mica to
Ms. Vivian Bryant, President and CEO of the Orlando Housing Authority. The letter
shows that it was copied to the City Commission; however, it was not.
Mr. Bonaparte asked the Commission if there were any questions or
comments pertaining to the Police Officers Retirement System Proposed Ordinance
which is on tonight's agenda for action. There were none.
4. City Commission Comments
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Commissioner Mahany asked the City Attorney to look into an issue
pertaining to people taking from recycle bins during the early morning hours in several
neighborhoods throughout her district.
Commissioner Mahany informed the Commission that there will be a
retirement party held on January 28, 2015 for Arlene Davison. She will help with the
decorations and food but informed the Commission that she needs a budget. She asked
the Commission if they would support doing something other than the norm as this
individual has been with the City for over 40 years. Mr. Bonaparte said that an
Administrative Policy could be implemented to address employees who retire with 35
years or more service. Further, there was a consensus of the Commission that staff work
with Commissioner Mahany to organize an appropriate send off for Ms. Davison.
Mayor Triplett said that a new group named The New Sanford Initiatives
is planning a big clean up on February 21" and has requested the use of the City logo on
the cards they plan to distribute regarding the clean -up. There was a consensus among
the Commission to allow the use of the City logo.
There being no further business, the meeting was adjjurned at 6:19 PM.
Mayor Jeff
Attest:
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