111714 ws agn & minCITY COMMISSION MINUTES
2014-354
NOVEMBER 17, 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, November 17, 2014 300 North Park Avenue
5:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
Presentation by DRMP/FDOT re: PD&E Study to
evaluate improvements to the Goldsboro Community area
2. Presentation of City Financial Report — 4t" Quarter Ended
September 30, 2014 [Commission Memo 14-184]
3. Regular Meeting Items — additional information
A. Purchase of replacement Fire Engine
[Commission Memo 14-183.A] (RM 6.A)
B. Post Protest Award of Design Services Contract
Water Treatment Plant No. 1, Upgrades Project
[Commission Memo 14-187] (RM 8.A)
4. Briefing items
5. City Manager's Annual Performance Evaluation
5:00 — 5:15 PM
5:15 — 5:25 PM
5:25 — 5:35 PM
5:35 — 5:40 PM
5:40 — 5:55 PM
CITY COMMISSION MINUTES
� me
NOVEMBER 179 2014
WORK SESSION
City Manager Comments 5:55 — 6:00 PM
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NOVEMBER 17, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, November 17, 2014, at 5:00 PM, in the Railroad Depot Room, 2 °a
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Mark McCarty
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Commissioner Patty Mahany
Mayor Triplett called the meeting to order at 5:20 PM.
1. Presentations by DRMP/FDOT re: PD & E Study to evaluate improvements
to the Goldsboro Community area.
Public Works Director Bilal Iftikhar said that the purpose of this study,
which began about ten years ago, was to provide for better connectivity between the
Goldsboro neighborhood, SR46 and Interstate 4; and to find a better way to access SR46
for both vehicles and pedestrians. DRMP did a study about five years ago and this is the
next phase of the study. Mr. Iftikhar introduced FDOT Project Manager Mary McGehee
and DRMP Vice President Ben Faust.
Mr. Faust presented a PowerPoint Presentation on the Goldsboro
Community Gateway Improvements Project Development & Environment Study. The
presentation highlighted the project, study goals, connectivity concepts, alternatives, the
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NOVEMBER 17, 2014
WORK SESSION
preferred alternative, and next steps. One of the next steps is to obtain a letter of support
from the City prior to moving forward.
Vice Mayor Williams asked how soon the letter of support is needed and
Mary McGehee said that the public hearing is scheduled for January; December would be
great. There was a consensus among the Commission that a letter of support be provided
for the December 15, 2014 Regular Meeting agenda.
2. Presentation of City Financial Report — 4`h Quarter Ended September 30,
2014. [Commission Memo 14 -1841
This item was moved to the December 15, 2014 Work Session agenda.
3. Discussion re: Promise Zone (PZ) Designation (not on the agenda).
Mr. Bonaparte said this item was brought to the City's attention today by
Seminole County and he asked Seminole County Community Services Compliance
Officer Buddy Balagia to discuss it along with Senior Project Manager Andrew Thomas.
Mr. Thomas said that Seminole County is currently in the process of
submitting an application to designate a Promise Zone (PZ) through HUD. Although it
does not bring funds, it is a special designation to assist distressed neighborhoods, areas
and communities. The designation gives special consideration by various federal
departments as funding is being considered.
Mr. Balagia said that it is a ten year designation that can be extended, and
in order to qualify, a population of at least 10,000 is needed which is why Seminole
County would like to include Goldsboro and Georgetown, along with Midway.
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Vice Mayor Williams asked Mr. Balagia if Sanford will receive funding
and he explained that it only opens the area up for future funding. This is the second
round of PZ's. The first round designated 10 PZ areas and this round will designate 15
PZ areas. Vice Mayor Williams asked if the City can apply for funding or if it is limited
to the County. Mr. Balagia said his understanding is that both can apply. Vice Mayor
Williams said that it is very important to her that the City have the ability to apply for the
funds directly.
Mr. Balagia said that a consultant is currently working with the County on
the application and once it is complete, he will provide it to the Commission for review.
City Attorney Colbert said that if the Commission feels that a PZ
Designation would be beneficial to the City, a motion could be made at tonight's Regular
Meeting that would authorize the Mayor to sign a letter of support contingent upon staff
review and recommendation.
Mayor Triplett asked Mr. Colbert if the City can enter into an agreement
with the County stipulating that the City is affiliated with said agreement and Mr. Colbert
said that Mr. Balagia would need to take this to the County Commission as a part of their
discussion and approval process; Mr. Balagia agreed to do so.
4. Regular Meeting Items — additional information
Mr. Bonaparte suggested that the Commission discuss this item first as it is an
action item on tonight's Regular Meeting agenda.
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WORK SESSION
B. Post Protest Award of Design Services Contract Water Treatment Plant
#1, Upgrades Project. [Commission Memo 14 -1871 (RM 8.A)
Mayor Triplett asked if staff followed the proper guidelines regarding this
protest and City Attorney Colbert confirmed that it was properly rewritten and reviewed.
There were no further questions or comments.
A. Purchase of Replacement Fire Engine. [Commission Memo 14- 183.A]
(RM 6.A)
Mr. Bonaparte stated that this item is also an action item on tonight's
Regular Meeting agenda and asked if there were any questions prior to the meeting.
Mayor Triplett asked what the old engine will be worth and where that money would go.
Chief Radzak said it has a trade in value of $45,000 which will be taken off the purchase
price of the new engine.
C. Change Order #3 for Riverwalk Phase II (not on the original agenda).
Mr. Bonaparte said that this agenda item comes with a large expense and
asked the Commission if there were any questions before taking action at tonight's
Regular Meeting.
Mayor Triplett asked why the project is so close to going over the 10%
allowance with this particular change order.
Project Manager Robert Beall said that there were several issues that
caused delays at the start of the project. He said in reality they are close to 6% over on
expenses due to unforeseen issues that occur on construction projects.
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5. Briefing Items
Mr. Bonaparte said that there are several other items on tonight's agenda
that he would like to mention, the first one being the Lien Amnesty Program for which
staff recommends approval.
There is also a request for a waiver of lien for which staff recommends
denial. Vice Mayor Williams asked why staff would like to deny the request. Mr.
Bonaparte explained that the lien request was for lot clearing (grass cutting), which the
owner paid; however, when the owner looked at the invoice, there was a box checked for
demolition. Due to the typographical error on the invoice, the owner believes that the
fine should be waived and his payment refunded.
Mr. Bonaparte said that there is an item on tonight's agenda pertaining to
the purchase of a bucket truck. It has been brought to his attention that the amount listed
in the documentation is incorrect; the amount listed is $137,500. The correct amount
should be $139,667 which includes an automatic transmission. Mr. Colbert said that the
item can be pulled off of the Consent Agenda, amended and separately considered.
Mr. Bonaparte asked the Commission if anyone would be attending the
Seminole County Delegation meeting on Wednesday morning as it would need to be
noticed. It was a consensus among the Commission that no one would be in attendance.
6. City Manager's Annual Performance Evaluation
Mr. Bonaparte recommended that this item be moved to the December 15,
Work Session. Mayor Triplett said that he believes that all of the information is contained
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WORK SESSION
in the evaluation and recommended that Mr. Bonaparte's pay increase be retroactive to
October 1, 2014 and that this item be placed on the December 15, 2014 Regular Meeting
agenda as an action item.
7. City Manager's Comments
None.
There being no further business, the meeting was adjourneA at 6:20 PM.
Mayor Jeff
Attest:
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