121514 ws agn & minCITY COMMISSION MINUTES
DECEMBER 159 2014
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, December 15, 2014 300 North Park Avenue
5:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
Presentation of Mayfair Golf Course Annual Report
[Commission Memo 14-194]
2. Discussion re: Waterfront Redevelopment Implementation
Process; Budget Amendment [Commission Memo 14-208]
(RM-8.F)
3. Presentation re: City Financial report — 4th Quarter Ended
September 30, 2014. [Commission Memo 14-195]
4. Regular Meeting Items — additional information
A) Health Insurance for Calendar Year 2015
[Commission Memo 14-193.F] (RM-6.F)
4:00 — 4:15 PM
4:15 — 4:30 PM
4:30 — 4:45 PM
4:46 — 5:30 PM
B) Amending the City Codes relating to Administrative
Operations of City Boards, Commissions and Committees.
[Commission Memo 14-202] (RM-7.G)
CITY COMMISSION MINUTES
DECEMBER 159 2014
WORK SESSION
C) Ranking of Firms, Riverwalk Project, Phase III
[Commission Memo 14-203] (RM-8.A)
D) Bids for Cattle Grazing on Site 10
[Commission Memo 14-193.E] (RM-6.E)
E) Special Event: Alive After Five
[Commission Memo 14-193.G] (RM-6.G)
F) Special Event: Food Truck Bazaar
[Commission Memo 14-193.H] (RM-6.J)
G) Special event: Sanford 2015
[Commission Memo 14-193.K] (RM-6.K)
5. Briefing Items 5:30 — 5:45 PM
Texting policy.
6. City Manager Comments 5:45 — 6:00 PIVI
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, December 15, 2014, at 4:00 PM, in the Railroad Depot Room, 2 "d
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Vice Mayor Velma Williams
Commissioner Mark M °Carty
Commissioner Patty Mahany (present at 4:29 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin'
Absent: Mayor Jeff Triplett
Commissioner Randy Jones
Vice Mayor Williams called the meeting to order at 4:15 PM.
1. Presentation of Mayfair Golf Course Annual Report. [Commission Memo 14 -194]
Deputy City Manager Tom George presented a PowerPoint presentation
of the Mayfair Golf Course Annual Report. The presentation included the history and
turnaround of the course, capital improvements, capital expenses, various programs
offered, accomplishments, guest comments and what to expect in FY 2014/2015.
Vice Mayor Williams asked City Manager Bonaparte to schedule a tour of
the golf course for the Commission.
Commissioner Mahany also reminded Mr. Bonaparte that the Commission
is still waiting on a tour of The Preserve neighborhood.
2. Discussion re: Waterfront Redevelopment Implementation Process; Budget
Amendment. [Commission Memo 14 -208] (RM 8.F)
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
John Jones, Littlejohn Engineering Associates, presented a PowerPoint
Presentation that included a recap of the design activity, proposed implementation
process, regulatory updates, proposed schedule and tying it all in with the City's strategic
priorities.
3. Presentation re: City Financial Report — 4th Quarter Ended September 30, 2014
[Commission Memo 14 -195]
Finance Director Cynthia Lindsay reviewed the financial report with a
reminder that the statements are not fully complete as the audit period is still open.
4. Regular Meeting Items — additional information
A. Health Insurance for Calendar Year. [Commission Memo 14- 193.F] (RM
6.F)
Human Resources Director Fred Fosson noted a correction made to the
Agenda Memo: Fiscal Statement, third paragraph, fifth line - should read $3.39 million,
not $3.96 million.
Mr. Fosson said that in 2015 there will be a few changes to the City's
health plan: all medical claims will now be funded at 84% instead of 100% as in previous
years, due to several large claims in 2014; another change is that more people are
enrolling in the City's health plan which leads to an increase in claims funding.
Mr. Fosson said that during the past few years, the City has received
feedback from employees who experienced a medical emergency that required out -of-
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
network transportation (usually air transportation) leaving the employee to pay the
balance (balanced billing), and in some cases the bill was close to $25,000. He would
like the City to implement a program in which the City would pay the balance of up to
$20,000 for employees in this situation. Although it is a large amount, it is a benefit to
the employee and would only pertain to emergency situations. Mr. Bonaparte said that
this is an action item on tonight's agenda.
[Mr. Bonaparte called a five minute recess at 5:30 PM and reconvened the
meeting at 5:35 PM]
B. Amending the City Codes relating to Administrative Operations of City
Boards, Commissions, and Committees. [Commission Memo 14 -202]
(RM 7.G)
City Clerk Cynthia Porter reviewed Ordinance No. 4331 which establishes
an administrative process and requires all City Boards and Committees to be compliant in
meeting guidelines such as posting meeting notices, preparing minutes and adhering to all
other guidelines established in the Ordinance.
Mr. Colbert acknowledged that this Ordinance will bring the various
Boards and Committees up to the same standards as the City Commission. He also
mentioned that as of January 1, 2015, the elected officials will be required to obtain four
hours of ethics training per year. He said that this Ordinance would be the appropriate
document for this requirement. There was a consensus among the Commission to amend
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
the Ordinance to include the requirement for annual ethics and sunshine law training for
all board members.
Ms. Porter also stated that the City Clerk's office will offer Ethics
Training in mid - February. It will be offered to all City Boards and Committees, City staff
and elected officials for cities in Seminole County.
C. Ranking of Firms, Riverwalk Project, Phase III. [Commission Memo 14-
203] (RM 8.A)
Purchasing Manager Bill Smith, explained that there are two options
regarding the motion pertaining to vendor presentations. This will be an action item
tonight's agenda.
D. Bids for Cattle Grazing on Site 10. [Commission Memo 14- 193.E] (RM
6.E)
Commissioner Mahany said that it was her understanding that there were
some issues with the former lessee and asked if everything has been worked out on this
property. Deputy City Manager Tom George said that staff is optimistic with the new
lessee.
E. Special Event: Alive After Five. [Commission Memo 14- 193.G] (RM 6.G)
Margie Chusmir, President of the Sanford Welcome Center, said that the
event is drawing more people; however, wrist band sales have dropped so they will no
longer be sold. She also said that patrons have asked for more food choices, therefore,
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
some changes are being implemented for 2015. This is an action item on tonight's
agenda.
F. Special Event: Food Truck Bazaar. [Commission Memo 14- 193.H] (RM
6.J)
There were no questions or comments from the Commission. This is an
action item on tonight's agenda.
G. Special Event: Sanford 2015. [Commission Memo 14- 193.K] (RM 6.K)
Recreation Services Manager Lisa Jones said that this is a new two -day
musical event and will feature positive messages throughout the evening. City staff
would like to extend the variance to midnight so that there is time to break down the
event and clean up.
Commissioner Mahany asked if the event will have any effect on the
nursing home facility that is located across the street. Ms. Jones assured her that they
will be notified.
Mr. Bonaparte stated that there are two agenda items on tonight's agenda
that deal with class and pay; he asked the Commission if they have any questions on the
items. There were no questions.
5. Briefing Items
A. Texting Policy.
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
Mr. Bonaparte informed the Commission that this item relates to public
records and retention and will be on an upcoming agenda.
6. City Manager Comments — Mr. Bonaparte
• Staff is working on the recommendations by Management Partners
and how to move forward.
• Department Directors will provide quarterly updates to the City
Commission.
• City Commission should have received an e -mail from the City
Manager in regards to being nominated to serve on the Florida
MIT Board of Trustees.
• Little Red School House — still looking into.
• Riverwalk Phase II - ribbon cutting ceremony in January.
• Staff is working on landscaping at the treatment plant located
across from the Riverwalk Phase II project.
• Robert Beall has been promoted to Parks and Grounds Operations
Manager.
Planning & Development Services Director Russ Gibson said that the
applicant has asked for a continuance regarding Item 7.A, Brisson West Administrative
Appeal.
CITY COMMISSION MINUTES
DECEMBER 15, 2014
WORK SESSION
Recreation Director Mike Kirby said that Duane LaFollette recently
passed away and a celebration of life will be held at the Sanford Memorial Stadium on
Saturday from 1:00 to 5:00 PM.
Vice Mayor Williams requested that staff provide the Commission with a
monthly report on new hires, terminated employees, retired employees, and those that
quit. She also inquired about exit interviews and Mr. Fosson said that they are done at the
employee's request. She said that as a Commission, they should be aware of the reasons
people leave and she would like to review the exit interviews.
Following up, Mr. Bonaparte said that staff will look to schedule a
meeting at the Preserve to hear the SunRail Maintenance Yard noise; provide a status
update on Dollar General that is going up on Mellonville; and prepare a monthly report
on people that are hired, fired, quit, or retired.
There being no further business, the meeting was adjourned at 6:17 PM.
Mayor Jeff
Attest:
City Clerk
TH