02-23-15 WS Agenda & MinutesCITY COMMISSION MINUTES
FEBRUARY 23, 2015
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, February 23, 2015
4:00 PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0105)
Presentation re: 2015 Fireball Run by Frank Hale,
Executive Director, Sanford Chamber of Commerce
2. Discussion re: Hopper Academy
3. Discussion re: City elections
4. Presentation of City Financial Report —
1st Quarter Ended December 31, 2014
[Commission Memo 15 -025]
5. Regular Meeting Items — additional information
A. Food Truck Bazaar special event
[Commission Memo 15- 024.F) (RM -6.F)
B. First Comprehensive Plan Amendment for 2015
[Commission Memo 15 -028] (RM -7.C)
4:00 — 4:20 PM
4:20 — 4:40 PM
4:40 — 5:00 PM
5:00 — 5:15 PM
5:15 — 5:45 PM
CITY COMMISSION MINUTES
FEBRUARY 23, 2015
WORK SESSION
C. Amendments to City of Sanford Land Development Regulations
[Commission Memo 15-029] (RM-7.D)
D. Mobile Food Vendor — Ivy Patrick Ice Cream
[Commission Memo 15-031] (RM-8.B)
6. Briefing Items 5:45 — 5:55 PM
A. Discussion re: SunRail's maintenance facility and the
homes at the Preserve at Lake Monroe
7. City Manager Comments 5:55 — 6:00 PM
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The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, February 23, 2015, at 4:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones (arrived at 4:10)
Commissioner Patty Mahany
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Mayor Triplett called the meeting to order at 4:08 PM.
1. Presentation re: 2015 Fireball Run by Frank Hale, Executive Director,
Sanford Chamber of Commerce.
Mr. Hale introduced Jay Sanchez, Executive Director of Fireball Run who
explained that this is an on line entertainment series comprised of 40 teams that travel
across the country and engage in different points of interest in various destinations. He
said that Sanford has been selected as one of the top six destinations. He showed a brief
trailer (video) of the upcoming season.
Following the video, Mr. Hale said that in . order to move forward, they
need approval from the City in order to promote Sanford as one of the destinations. Mr.
Sanchez explained that each week, Fireball Run gets a lot of media coverage and Sanford
is losing a lot of exposure by not advertising that they will be a Fireball destination.
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Commissioner Mahany asked how the organization chose Sanford and
what will take place in Sanford during the event. Mr. Sanchez explained that they look at
destinations that are economically progressive, the economic earnings and the
entertainment value. He said that he personally favored Sanford and felt that Fireball
Run could help showcase positive media for the City of Sanford. As for the events that
will take place, he is unable to go into detail.
Leisure Services Manager Lisa Jones said that there is a cost involved with
the event which at this time is estimated at $5000 and is needed for street closures,
security and other support services. She said that Mr. Hale has asked the City to absorb
the cost.
City Attorney Colbert said that the Commission may form a consensus in
order to move forward with advertising Sanford as a Fireball Run destination with no
further details. The consensus of the Commission was that Fireball Run could move
forward and advertise the event listing Sanford as a Fireball Destination.
2. Discussion re: Hopper Academy
Commissioner Woodruff stated that the information contained in the grant
indicates that his position is that of Project Manager. He does not consider himself to
hold that position; however, he was involved in writing the grant, therefore, he signed the
application at the time that it was submitted. He stated that he has no personal gain and if
the Commission prefers to select someone else to fill that role he fully supports it.
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Commissioner Woodruff went on to say that he would like the Commission to look at the
value and the history of the Hopper Academy. He believes that the City would not be
providing money to an organization but saving a historic structure. He said that the
deadline for receiving the grant is closely approaching and the state is ready to issue the
first portion of the grant which means that the City must contribute close to $43,000 in
order to get started.
Mayor Triplett asked Commissioner Woodruff how much money has been
put into this project to date. Commissioner Woodruff estimated it to be close to $700,000.
Commissioner Williams provided a timeline of history surrounding this
item and the organization (Community Improvement Association) that owns it. She said
that she has concerns with the history of the organization as it relates to accountability.
She suggested that the Commission take a tour of the site and get a feel for what is really
needed. She also asked the City Manager to provide her with a list of the organization's
status over the past five years including their current and former board members. She said
that if the Commission wishes to move forward with this, she would like them to consider
using the insurance funds received from the Little Red Schoolhouse.
Community Improvement Association President Charles Rowe said that
he understands that Commissioner Williams supports the Hopper Academy. He too,
provided some history of the Hopper Academy. He said that he has been working
towards this for the past 30 years and that he only wants to see that the building is
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FEBRUARY 23, 2015
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preserved and not torn down. He said that it is a historic monument and that he is willing
to work with whomever to see that it is preserved. He truly believes that the grant will
get them where they need to be.
Mr. Bonaparte asked Mr. Rowe a few questions: 1) what has the
organization done to raise money in order to operate the academy and 2) if there is a plan
for ongoing maintenance. Mr. Rowe explained that they have had numerous fundraisers
over the years; however, the community of Georgetown is not sufficient in raising the
kind of money that is needed to preserve the building. He said that he has three ideas that
will provide ongoing maintenance but believes only two would be feasible to the
community. He said they could develop and sell some of the properties in the back;
however, he feels that the community would be against this. He also said that they could
place a large organization in the facility and at this time he does have someone interested.
And lastly, bring in several organizations and offer various leases. Mr. Bonaparte still
said that he does not feel that the grant money can preserve this building. He asked Mr.
Rowe if the organization could provide something to the City showing that the grant
($518,000) will make the building occupiable. Mr. Rowe said that he can provide
something.
Mayor Triplett said that he is willing to go with the minimum amount in
order to get the grant started but that he wants multiple benefactors and community
support for this project.
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Mr. Bonaparte asked the Mr. Colbert to address Commissioner
Woodruff's position and how this may be a conflict of interest. Mr. Colbert said that he
does have some concerns and that he would need to research more in depth. As for the
time being, he recommends that Commissioner Woodruff refrain from any kind of vote.
This will be an action item added to tonight's Regular Meeting.
3. Discussion re: City Elections
Item was not discussed.
4. Presentation of the City Financial Report —1st Quarter Ended December 31,-
2014. [Commission Memo 15 -0251
This item will be re- scheduled for the March 9, 2015 Work Session.
5. Regular Meeting Items — additional information
Due to time constraints, these items will be discussed at the Regular
Meeting.
A. Food Truck Bazaar — Special Event [Commission Memo 15 -024] (RM
6.F)
B. First Comprehensive Plan Amendment for 2015 [Commission memo 15-
028] (RM 7.C)
C. Amendments to City of Sanford Land Development Regulations
[Commission Memo 15 -029] (RM7.D)
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D. Mobile Food Vendor — Ivy Patrick Ice Cream [Commission Memo 15-
031] (RM 8.13)
6. Briefing items
A. Discussion re: SunRail's maintenance facility and the homes at the
Preserve at Lake Monroe.
Mr. Bonaparte said that he has heard nothing to indicate that Florida
Department of Transportation (FDOT) will provide timely relief to the residents of The
Preserve. He suggested that the Commission send a letter to Secretary Downs indicating
that the City's request is that the SunRail maintenance facility be re- located to a non-
residential area. There was a consensus among the Commission to authorize the Mayor
to sign and send a letter.
Commissioner Mahany asked that separate or special Work Sessions be
considered for some of the larger items coming before them for consideration.
7. City Manager Comments
There being no further business, the meeting was adjq*ed at 6:26 PM.
Mayor J
Attest:
City C erk
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