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1674* Halifax Paving Inc. IFB13/14-10 Change Order No. 1`� �b w �� R , r•� F =° f3'� 75177 1 Rr7, it, ",V162 fA Friday, April 03, 2015 To: City Clerk RE: Halifax Paving Inc IFB 13/14 -10 Persimmon Avenue Widening Project PO 34010 Change Order No. 1 increase PO for $72,890.05 The item(s) noted below is /are attached and forwarded to your office for the following action(s): ❑ Development Order ❑ Mayor's signature ❑ Final Plat (original mylars) ❑ Recording ❑ Letter of Credit ❑ Rendering ❑ Maintenance Bond ® Safe keeping (Vault) ❑ Ordinance ❑ Deputy City Manager ❑ Performance Bond ❑ Payment Bond ❑ Resolution ❑ City Manager Signature ❑ ❑ City Clerk Attest/Signature ❑ City Attorney /Signature Once completed, please: ❑ Return originals to Purchasing- Department Marisol ❑ Return copies Special Instructions: M a-,ri yo-l. Ord 01 erg Y I Fro T:\Dept_forms \City Clerk Transmittal Memo - 2009.doc Date DATE: 08/20/14 PURCHASING OFFICE: 407.688.5030 ACCOUNTS PAYABLE: 407.688.5020 FACSIMILE: 407.688.5021 PURCHASE ORDER CITY OF SANFORD P.O. BOX 1788 (300 NORTH PARK AVENUE) SANFORD, FLORIDA 32772 FLORIDA TAX EXEMPT NO.: 858012621681 C -8 VENDOR NO.: 12065 TO: HALIFAX PAVING, INC PO BOX 730549 ORMOND BEACH, FL 32173 -0549 PO NUMBER 034010 CHANGE #: 3 DATE CHG: 10/16/14 SUBMIT INVOICES TO: ACCOUNTS PAYABLE FINANCE DEPT. P.O. BOX 1788 SANFORD. FL 32772 SHIP TO: CITY OF SANFORD 800 FULTON STREET SANFORD, FL 32771 DELIVER BY TERMS F.O.B. DESTINATION . BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/14 NET /30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY UNIT OF ISSUE UNIT COST EXTENDED COST * * CHANGE ORDER * 1 CONSTRUCTION CONTRACTOR FOR THE .00 .00 .00 PERSIMMON AVENUE WIDENING PROJECT IFB 13/14 -10 2 SEE LINE ITEM NO. 1 FOR DETAILS 843588.50 NA 1.00 843588.50 CHANGING PROJECT CODE PER DEPT., 10.16.14 CL 3 PLEASE INCREASE PO 34010 PER 72890.05 NA 1._00 72890.05 CHANGE ORDER #1 ITEM NO. 1 CONNECT EXISTING MAINS @ $2,415 ITEM NO. 2 6 "X2" TAP $3,795 ITEM NO. 3 2 "POLY TUBING WATER MAIN $20,700 ITEM NO. 4 DIRECTIONAL DRILL CROSSING $6,900 ITEM NO. 5 BLOWOFF ASSEMBLY $977.50 ITEM NO. 6 1" SERVICE $7,848.75 ITEM NO. 7 SAMPLE POINT $2,530 ITEM NO. 8 ADDING TIME DUE TO HOLIDAY SCHEDULE 8 MORE DAYS TO COMPLETE ITEM NO. 9 SOD (NOT SHOWN ON PLANS) $3,723.80 ITEM NO. 10 8" WATER MAIN (80 LF @$300 = $24,000 ENTENSION OF WATER MAIN OF APPROVED BY: ✓ /� APPROVED BY: PURCHA ING AGENT CITY MANA ER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 08/20/14 PURCHASING OFFICE: 407.688.5030 ACCOUNTS PAYABLE: 407.688.5020 FACSIMILE: 407.688.5021 VENDOR NO.: 12065 TO: PURCHASE ORDER CITY OF SANFORD P.O. BOX 1788 (300 NORTH PARK AVENUE) SANFORD, FLORIDA 32772 FLORIDA TAX EXEMPT NO.: 858012621681 C -8 HALIFAX PAVING, INC PO BOX 730549 ORMOND BEACH, FL 32173 -0549 PO NUMBER 034010 CHANGE #: 3 DATE CHG: 10/16/14 SUBMIT INVOICES TO: ACCOUNTS PAYABLE FINANCE DEPT. P.O. BOX 1788 SANFORD, FL 32772 SHIP TO: CITY OF SANFORD 800 FULTON STREET SANFORD, FL 32771 DELIVER BY TERMS F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/14 NET /30 ACCOUNT NO.: SEE BELOW PROJECT NO.: NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY UNIT OF I ISSUE UNIT COST EXTENDED COST �Y *�9r is 9c kit k�Y *ic:t �c 4c �c 9c is k:F t :F 9c F F �c * *�c :t ir kk ic * CHANGE ORDER PERSIMMON & 3RD A TOTAL OF 45 ADDITIONAL DAYS INCLUDED... SUB TOTAL 916478.55 TOT L 916478.55 REMARKS: ---------------------------- - - - - -- EQ /ACCT DATE REQ. BY ----- - - - - -- - - - -- PR - - - - - -- JECT -- - - - - -- AMOUNT ---------------------------- - - - - -- 000064384 08/14/14 ROBERT BE ----- - - - - -- L - - - -- RS - - - - - -- 710 -- - - - - -- .00 3640475416387 4384 10/16/14 CATHY LOTE PIO RS L.001 843588.50 3640475416387 000064723 03/13/15 JEFF DAVIS RS 001 2890.05 3640475416387 ---------------------------- - - - - -- ----- - - - - -- ----- -------- -- - - - - -- APPROVED BY: PURCHASING AGENT APPROVED BY: CITY MANAGER ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE(TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING DATE: 08/20% Li, CHAS °E.:QRDER PO NUMBER 034010 TY OF SANFORD CHANGE $ 1 1. ., ...:... .. , ... P.O. BOX 1788 DATE CHG : 10 / 16 / 14 1 RCHASING OFFICE: 407.688.5030 ORTH PARK -AVENUE) 'SUBMIT INVOICES TO: ACCOUNTS PAYABLE ACCOUNTS PAYABLE: 407.688.5020 'SANFORD, FLORIDA 32'772 FINANCE DEPT.' FACSIMILE: 407.688,5021 FLORIDA TAXEXEMPTNO.:85 801 2621 681C•8. SANO D1783 .. .. 2772 VENDOR NO.: •1206.5 . .. .. ..' .:.,.:. :.:.....:.SHIP •TO:`':�'� :.::'...:.:� .: ::::::: .. HALT'FAX PAVING, INC D. CITY OF.:. SANFORD.. PO BOX:730549 800 :.;FULTON :.STREET ORMOND BEACH, FL 32173 -0549 SANFORD . :%.FL ,-32771 DELIVER BY TERMS :F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED " 09/30/14_ NET /.30., ACCOUNT NO.: SEE BELOW NO NO.:. ' NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER =CITY OF SANFORD UNIT OF ITEM NO. DESCRIPTION QUANTITY UNIT COST EXTENDED COST ..::.. ISSUE .,:. kiric4c9ricicYric9c* 9e�k* icie�e* * *. # *iric,�E"l:9c9c9:ieic4cir9r .. - .. - * CHANGE :ORDER 1" CONSTRUCTION CONTRACTOR FOR THE 00 PERSIMMON AVENUE :•... :':: ':.r:: WIDENING:PROJECT IFB 13'/14= 10..:. 2 SEE.:LINE ITEM: NO.` lI FOR ;:DETAILS,:. $43.5.8,8.50 NA 1.00, . ,;;843588 .50 CHANGING PROJECT 'CODE PER: DEPT.':; T TAL' ^:::. ..: 843588 .50 TOT. 843588,50 REMARKS.: ---------- .:-------- - - - - -- -------------------------- - ------------------ EQ /ACCT DATE REQ. BY PR JECT :AMOUNT.' 000064384 ''-08/14/14 ROBERT BE L RS T10 00 3640475416387 4384 . ' ' 10%16/14 '"!.:CATHY LOTE. PIO .RS 001: `843588 `5 0 ,,.;., 3.6404754163$?• ° ..: . •.: APPROVED B_ Y: APPROVED 8Y PURCHAS AGENT CITY MANAG 3• ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS. AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP: /lWWW.SANFORDFL.GOVI DEPARTMENTS /PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING a`I STS CITY COMMISSION MEMORANDUM 15 — 032.D MARCH 9,20 15 AGENDA WS— RM X Item No. &t) TO: Honorable Mayor and Members of the City Commission PREPARED BY: Jeffrey J. Davis, Interim Project Manager v/ SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager SUBJECT: Approval of Change Order No. 1 for Persi on Avenue Road Widening Project STRATEGIC PRIORITIES: ❑ Unify Downtown & the Waterfront ❑ Promote the City's Distinct Culture ❑ Update Regulatory Framework ❑ Redevelop and Revitalize Disadvantaged Communities SYNOPSIS: Approval of Change Order No. 1 to Halifax Paving, Inc. for the Persimmon Avenue Widening- Project (IFB 13/14 -10) is requested. F'ISCALISTAFFING STATEMENT: The total funding requested is in an amount not to exceed $72,890.05 and is available from the City's Second Generation residual funds account. BACKGROUND: Funding as a result of a Change Order in an amount of $72,890.05 is requested for unanticipated utility adjustments that need to be corrected for construction progress. City staff confirmed the necessary adjustments identified by the contractor. It was noted that the utilities were in conflict with the road and drainage construction along the scope of the project. The Change Order also grants the contractor an additional 43 days to complete work (35 for construction plus 8 for holiday and weather). LEGAL, REVIEW: The City Attorney has reviewed this matter and has no legal objection to the procurement activity assuming that the procurement activity has been accomplished in accordance with controlling legal authority including, but not limited to, City purchasing policies and assuming that the analysis of this matter has resulted in the conclusion that the additional costs relating to utility adjustments did not result in any liability that could result in the City obtaining damages from the firm that accomplished the design of the subject Project or in the City obtaining damages from others that were the insipient cause of the additional work for which the City is incurring additional costs. SECTION 00950 ',1'ffl;VJzU AtIMORR L Change Order No. -1 Project Name: -Persimmon Ave Widening Project Bid No.: I FB 13/14-10 Owner: Contractor: Agreement Date: - City of Sanford, Florida - Halifax Paving, Inc. 8/11/14 This Change Order is necessary to cover changes in the work to be performed under this Agreement. The Agreement, General Conditions, Supplementary Conditions, and Technical Specifications contained in the Project Manual apply to and govern all work under this Change Order. THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS: 1. Original Contract Price 2. Current Contract Price (Adjusted by Previous Change Orders) 3. Total Proposed Change in Contract Price 4. New Contract Price (Item 2 + Item 3) 5. Original Contract Time 6. Current Contract Time(Adjusted by Previous Change Orders) 7. Total Proposed Change in Contract Time 8. New Contract Time (Item 6 + Item 7) 9. New Contract Substantial Completion Date 10. New Contract Final Completion Date $ 843,588.50 $843,588.50 $72,890.05 $916,478.55 180 Days 0 Days_ 45 Days 225 Days July 13, 2015 August 12, 2015 Persimmon Ave Widening Project, IFB 13114-10 CHANGE ORDER FORM 00950-1 ITEM I Description of Change: Reason for Change: Change in Contract Price: Change in Contract Time: ITEM 2 Description of Change Reason for Change: Change in Contract Price: Change in Contract Time: ITEM 3 Description of Change Reason for Change: Change in Contract Price: Change in Contract Time CHANGES ORDERED Connect to existing mains Unanticipated small service Main adjustments along 3rd St. with additional improvements on 2 service main crossing on Persimmon. $2,415.00 Days 1 6" X 2" tap Unanticipated small service Main adjustments along 3rd St. with additional improvements on 2 service main crossing on Persimmon. $3,795.00 Days 1 2" poly-tubing water main Unanticipated small service Main adjustments along 31d St. with additional improvements on 2 service main crossing on Persimmon. Persimmon Ave Widening Project, IFB 13/14-10 CHANGE ORDER FORM 00950-2 ITEM 4 Description of Change: Directional drill crossing Reason for Change: Unanticipated small service Main adjustments along 3rd St. with additional improvements on 2 service main crossing on Persimmon. Change in Contract Price: $6,900.00 Change in Contract Time: Days 2 1111:01i' E! Description of Change: Blowoff assembly Reason for Change: Unanticipated small service Main adjustments along 3rd St. with additional improvements on 2 service main crossing on Persimmon. Change in Contract Price: $977.50 Change in Contract Time: Days 10 yff!i[ Description of Change: 1" service Reason for Change: Unanticipated small service Main adjustments along 3rd St. with additional improvements on 2 service main crossing on Persimmon. Change in Contract Price: $7,848.75 Change in Contract Time: Days 10 ITEM 7 Description of Change: Sample Point Reason for Change: Unanticipated small service Main adjustments along 31d St. with additional improvements on 2 service main crossing on Persimmon Ave Widening Project, IFB 13/14 -10 CHANGE ORDER FORM 00950 -3 Persimmon. Change in Contract Price: $2,530.00 Change in Contract Time: Days 3 ITEM 8 Description of Change: Christmas 4 days, New Year 1 day, Martin Luther King day 1, rain Feb. 17; 1 day, rain Feb. 18; 1 day. Reason for Change: Add contract time for rain and holidays Change in Contract Price: $0.00 Change in Contract Time: Days 8 ITEM 9 Description of Change: Reason for Change: Change in Contract Price: Change in Contract Time ITEM 10 Description of Change: Reason for Change: Change in Contract Price Sod Sod for Pond I not shown on plans $3,723.80 Days 8" Water Main (80 LF @ $300.00 = $24,000.00) Extension of water main on Persimmon & 3 rd $24,000.00 Change in Contract Time: Days 2 CHANGE ORDER SUMMARY No. Description Change in Contract Price Change in Contract Time I Potable Water System, 8" water main, sod $72,890.05 37 Holiday and rain days 0.00 8 Persimmon Ave Widening Project IFB 13114-10 CHANGE ORDER FORM 00960-4 TOTAL $72,890.05 45 Days WAIVER This Change Order constitutes full and mutual accord and satisfaction for the adjustment of the Contract Price and Contract Time as a result of increases or decreases in cost and time of performance caused directly and indirectly from the change. Acceptance of this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change Order. Persimmon Ave Widening Project, IFB 13114-10 CHANGE ORDER FORM 00950-5 The aforementioned change, and work affected thereby, is subject to all provisions of the original Agreement and specifically changed by this Change Order; and It is expressly understood and agreed that the approval of the Change Order shall have no effect on the original Agreement other than matters expressly provided herein. WITNESS to CONTRACTOR: i2 ecct, �.� �� Date ATTEST: (Sign"atune) 3—( 0 - r�� Date Halifax Paving, Inc. Contractor Printed N e and Title of Officer By (Signature)'- Date (Corporate City of Sanford Owner ;e,,'/ 7aipie-Lt, Printed Name and Title By (Signature) Naach 9. 2015 (Seal) Date Foe aze and aeLiance o .the san"e02d ci;ty commizzion only. Appaov,ed az -4o loam and iegai-ii-y. 4;LLoaney Persimmon Ave Widening Project, IFB 13114-10 CHANGE ORDER FORM 00950-6