04-13-2015 WS Agenda & Minutesis
CITY COMMISSION MINUTES
APRIL 13, 2015
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, April 13, 2015 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with
disabilities needing assistance to participate in any of these proceedings
should contact the City Clerk at 407.688.5010 at least 48 hours in advance
of the meeting. Advice to the public: If a person decides to appeal a
decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings,
including the testimony and evidence, which record is not provided by the
City of Sanford. (FS 286.0106)
AGENDA
Presentation — Habitat for Humanity Report on Housing 4:00 — 4:15 PM
Projects in the City of Sanford. [Commission Memo 15-054]
2. Presentation — BC/BS Health Insurance
3. Presentation — Sanford Airport Authority's Financial Report
[Commission Memo 15-046.F] (RM 6.F)
4. Presentation — Comprehensive Annual Financial Report
[Commission Memo 15-046.G] (RM 6.G)
5. Update on activities of the Public Works Department
6. Discussion re: Public Safety Complex Debt
[Commission Memo 15-055]
7. Regular Meeting Items — additional information
A. Wayfinding Program Implementation: City Welcome
4:15 — 4:30 PM
4:30 — 4:45 PM
4:45 — 5:00 PM
5:00 — 5:15 PM
5:15 — 5:30 PIVI
5:30 — 5:50 PM
CITY COMMISSION MINUTES
APRIL 13, 2015
WORK SESSION
and Promotional Signs
[Commission Memo 15- 046.1] (RM -6.1)
B. Resolution providing for initial steps to surplus
City real property interests
[Commission Memo 15 -057] (RM -8.G)
8. Briefing Items 5:50 — 5:55 PM
9. City Manager Comments 5:55 — 6:00 PM
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, April 13, 2015, at 4:00 PM, in the Railroad Depot Room, 2nd Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present Vice Mayor Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones (arrived at 5:35 PM)
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Cynthia Porter
Deputy City Clerk Traci Houchin
Absent: Mayor Jeff Triplett
Commissioner Patty Mahany
Vice Mayor Williams called the meeting to order at 4:03 PM.
1. Presentation — Habitat for Humanity Report on Housing Projects in the City of
Sanford. [Commission Memo 15 -054]
Senior Project Manager Andrew Thomas introduced Executive Director
Penny Seater and Associate Director Kelly Pisciotta of Habitat for Humanity representing
Seminole County and Greater Apopka. Ms. Seater provided a handout and gave a
PowerPoint presentation that provided a progress report on their mission and the impact
that the organization has had in Sanford and Seminole County.
2. Presentation — Annual Health Insurance Update
Mr. Mackie Branham representing Crown Consulting Group presented a
PowerPoint presentation and handout on the total cost of the City's Group Health Plan
and Wellness Center Utilization from January 2014 to December 2014. The presentation
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WORK SESSION
included savings /cost summary, growth in membership, medical and pharmacy claims
paid, claims by employee class, fixed costs and claims; plan year comparisons, medical
trends and aging population. As for the Wellness Center, a utilization summary was
presented along with a unique patient participation analysis, appointment breakdowns,
and goals to improve employee engagement.
3. Presentation — Sanford Airport Authority's Financial Report [Commission Memo
15- 046.F] (RM 6.F)
Bill Blend with Moore Stephens -Lovelace, a firm of Licensed Public
Accountants, stated that the auditors have concluded that the Airport's financial
statements for the fiscal years ended September 30, 2014 and 2013 are fairly presented in
conformity with the principles generally accepted in the USA.
4. Presentation — Comprehensive Annual Financial Report [Commission Memo 15-
046.G] (RM 6.G)
Mr. Blend stated that the auditors have concluded that the City's financial
statements for the fiscal year ended September 30, 2014 are fairly presented in
conformity with the Generally Accepted Accounting Principles (GAAP).
5. Update on activities of the Public Works Department.
Public Works Director Bilal Iftikhar distributed a handout and began a
PowerPoint presentation. He explained that the department is made up of seven divisions
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and introduced each supervisor who continued their portion of the presentation and
provided a brief description of what takes place in each of the seven divisions.
6. Discussion re: Public Safety Complex Debt [Commission Memo 15 -055]
Finance Director Cynthia Lindsay stated that the City has two options
regarding the Public Safety Complex debt: refund the note which would lower the annual
debt cost by $40,000 per year or refund the note and seek an additional $7,500,000 to
finance capital projects.
The Commission favored the first option and asked staff to. compile a list
of capital projects to be reviewed at a later Work Session.
7. Regular Meeting Items — additional information
A. Wayfinding Program Implementation: City Welcome and Promotional Signs.
[Commission Memo 15- 046.I] (RM 6.I)
Historic Preservation Officer Christine Dalton gave a brief history of the
Wayfinding Program which was approved in 2012 and amended in 2013. Both the plan
and the amendment create a cohesive sign system that will provide an identity to the City
and provide direction, identify physical locations and convey information to the public.
After further discussion, it was the consensus of the Commission to allocate $10,000 for
the Persimmon Avenue promotional sign and to discuss the item further at the next Work
Session. This will be an action item on tonight's agenda.
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B. Resolution providing for initial steps to surplus City real property interests.
[Commission Memo 15 -057] (RM 8.G)
This will be an action item on tonight's agenda.
8. Briefing Items
9. City Manager Comments
• Mr. Bonaparte said that the group who inquired about the proceeds from
the Little Red School House would like to make a presentation regarding
the Sanford Heritage Revolving Fund. The Commission concurred to hear
the presentation at the next Work Session.
• Mr. Bonaparte stated that Items 8.E and 8.F regarding the lease- purchase
of police vehicles will be pulled from tonight's agenda due to staff
receiving additional paperwork that needs to be reviewed prior to moving
forward.
• Project Planner Chris Smith distributed a new agenda memo for Item 8.H
regarding RiverWalk Phase III, as it contained new language pertaining to
legal review.
• Mr. Bonaparte asked the Commission if they would like to purchase and
place an ad in the Florida League of Cities (FLOC) 891h Annual Special
Conference issue, Quality Cities. It was a consensus among the
Commission not to move forward with the ad.
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• A new proclamation request was received for the American Cancer
Society's Relay for Life and due to the timing of the event; Mr. Bonaparte
said that this will be presented tonight.
There being no further business, the meeting was adjourned at 6:11 PM.
Attest:
City Clerk
TH