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05.01.03City of Sanford PLANNING &ZONING COMMISSION Thursday -May 1, 2003 City Commission Chambers, 1 8t Floor, Sanford City Hall 300 North Park Avenue, Sanford, Florida Regular Meeting Agenda - 7:00 P.M. Public Headngs PH -1 Hold a Public Hearing to consider a Planned Development Rezone and associated PD Master Plan for Consolidated Investment Properties office Park located at 3551 and 3525 W. 1$ Street TABLED ON APRIL 17, 2003 Tax Parcel Number: 25- 19- 30- 5AE -010A -0000 Property Owners: Consolidated Investment Properties, Inc. & Albert J. Light Representative: Kenneth Ehlers, P.E. PH -2 Hold a Public Hearing to consider a Planned Development Rezone and associated PD Master Plan for the Leffler Warehouse located at 2305 Beardall Avenue Tax Parcel Number: 33- 19 -31- 300 - 1320 -0000 Property Owners: Leffler Company Representative: Ron Henson - Design Service Group, Inc. PH -3 Hold a Public Hearing to consider a Conditional Use request for Mars Hill 7 th Day Adventist Church to expand and establish a Church in RMOI zoning at 808 E. 2 I Street Tax Parcel Number: 30- 19 -31- 300 -0010 -0000 Property Owner: James Phillips Representative: Pastor Sylister Jackson PH -4 Hold a Public Hearing to consider a Conditional Use request for First Tower of Sanford to modify a Non- conforming property at 312 W 1 st Street Tax Parcel Number: 25- 19- 30 -5AG -0207 -0010 Property Owner: First Tower Sanford Partners Representative: Michael C. Gotlib - First Sanford Tower PH -5 Hold a Public Hearing to review and recommend to the City Commission Schedule S, Historic Preservation, Sanford Land Development Regulations Representative: Antonia Gerli, Senior Planner - City of Sanford Staff Reports Citizen Participation Commissioners Reports Adjournment ADVICE TO THE PUBLIC. If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings including the testimony and evidence, which record is not provided by the City of Sanford (FS 286.0105) Persons with disabilities needing assistance to participate in any of these proceedings should contact the Human Resources office ADA Coordinator at 407 - 330 -5626, 48 hours in advance of the meeting. Page 1 of 1 MINUTES PLANNING & ZONING COMMISSION MEETING OF MAY 1, 2003 7:00 P.M. CITY COMMISSION CHAMBERS CITY HALL, SANFORD, FLORIDA MEMBERS PRESENT: Ross Robert Brian Volk Mike S kat Andy Kutz Rami Yosefian Bobby VonHerbulis Richard Huber Rob Carraway MEMBERS ABSENT: Gary Lowell, excused Carol Dennison, excused Otto Garrett, excused Eddie Green, excused OTHERS PRESENT: Jay Marder, Director of Planning and Community Development Antonia Gerli, Principal Planner Russ Gibson, Land Development Manager Nick Balevich, Planner Mary Muse, Recording Secretary Mr. Robert called the meeting to order at 7:04 P.M. PUBLIC HEARINGS. Hold a Public Hearing to consider a Planned Development Rezone and associated PD Master Plan for Consolidated Investment Properties office Park located at 3551 and 3625 W. l it Street. Tabled on April 17, 2003 Mr. Skat moved to remove from the table. Mr. VonHerbulis seconded. All in favor. Motion carried. Representative Kenneth Ehlers was present. He stated that he has reviewed staff s recommendation and agrees with it. The new building, which will match the existing building to the east, will be a one -story concrete block structure with a fire sprinkler system and will be PLANNING & ZONING COMMISSION MINUTES — MEETING OF MAY 1, 2003 PAGE 2 occupied by American Door. The tractor - trailers will unload from the side, back out into driveway and leave through the existing common driveway. Mr. Gibson stated that American Door is located on the easterly half which is included because the two sites are under common ownership and the two sites need to be connected. There is an established driveway between the two parcels and there will be a driveway on 1" Street. Page School and Hatteras Sound Apartment complex are to the south of this project. Mr. VonHerbulis asked if a variance would be needed due to the building being too close to the property line. Mr. Gibson stated that the existing American Door building received a variance and with the PD rezone, stipulations can be established. Mr. Skat asked about the parking along the front. Mr. Balevich stated that the setback is 25 feet and the number of parking spaces were determined by the square footage of the warehouse area, the manufacturing area, and the office area and included everything on the site. Mr. VonHerbulis asked if the existing building is required to meet the corridor standards or just the new building. Mr. Balevich stated that under item #4, the entire property would be required to meet the Gateway standards. Mr. Skat asked if there is a buffer between this project and the residential to the south. Mr. Gibson stated that the wall stops at the existing building line. Mr. Balevich stated that when the Final Master Plan is completed staff would like to have a wall along the entire southern property line. Mr. Skat asked if firewalls would be required if there were multiple tenants occupying the building. He was advised that f rewalls would be required and Mr. Gibson recommended a stipulation being added in the development order stating there is a maximum of 10% for office space allowed. Mr. Gibson stated that the signage would meet the Gateway standards, but there is an existing billboard sign that needs to be removed along with the overhead electrical wire. Mr. Skat moved to approve per Staff s recommendation. Mr. Kutz seconded. Mr. VonHerbulis stated that he is concerned about the architectural elevation appearance on SR46 and asked that it be reviewed at site plan. After discussion, Mr. Skat amended his motion to add a stipulation that a wall be added along the south property line. Mr. Kutz seconded amended motion. All in favor. Amended motion carried. Hold a Public Hearing to consider a Planned Development Rezone and associated PD Master Plan for the Leffler warehouse located at 2305 Beardall Avenue. PLANNING & ZONING COMMISSION MINUTES — MEETING OF MAY 1, 2003 PAGE 3 Mr. Robert stated that a letter was received from the applicant requesting the Public Hearing be tabled until the June 5"' meeting. Mr. Gibson stated that due to the request being received so late, interested parties may not be aware of the request. Mr. Leffler, property owner, stated that the proposed buyer wants to amend the contract and he has no objection with the request to table until June 5th Mr. Skat moved to table as requested. Mr. Kutz seconded. All in favor. Motion carried. Hold a Public Hearing to consider a Conditional Use request for Mars Hill 7th Day Adventist Church to expand and establish a Church in a RM01 zoning at 808 E. 2 "d Street. Representatives Pastor Sylister Jackson and Elder Henry were present. They are looking to purchase the adjacent property so they can expand the existing facilities for their church. The expansion will not increase the parking requirement due to it being used by their existing congregation. The exterior of the existing house will be refurbished. No one will be living in the building, but they would like to use it as a community service center. They would like to have a modular unit placed on the property temporarily for classrooms. Mr. Gibson stated that when the church was expanded a few years ago, they added an improved parking lot on the north side and based on the condition of the parking area, it is not overly utilized. Mr. Gibson stated that item E on staff s report requires the new construction to be architecturally compatible with the area. Mr. Skat stated that it might be difficult to find an architecturally compatible building so maybe they need to be given some kind of leeway on the modular unit. Mr. Gibson stated that based on the proposed location for the unit, the area is heavily wooded and surrounded by trees so the vegetation could help screen the modular unit. Mr. Kutz moved to approve per Staff's recommendation with the stipulation that they be granted latitude with Item E (construction of any new buildings shall be architecturally compatible with the existing buildings). Mr. Skat seconded. All in favor. Motion carried. Hold a Public Hearing to consider a Conditional Use request for First Tower of Sanford to modify a Non - conforming property at 312 W. I s' Street. Representative Michael Gotlib was present. Mr. Gotlib stated that they are wanting to sell the adjacent 3.1 acres of land. There are 40 parking spaces located on the 3.1 acres. For the last 8 PLANNING & ZONING COMMISSION MINUTES — MEETING OF MAY 1, 2003 PAGE 4 years they have not had to use this property for parking. The main parking lot, at the highest peak time period, has at least 30 empty parking spaces. Mr. Gibson stated that with existing buildings in the downtown waterfront area the parking requirements are more relaxed. If a new building is being constructed or if modifying an existing building, they would have to meet the parking requirements so a variance would have to be requested. Mr. Gibson reported that Mr. Tucker has inquired about what the board may or may not favor in terms of redevelopment of this property. Mr. Yosefian moved to approve per Staff s recommendation. Mr. Skat seconded. All in favor. Motion carried. Hold a Public Hearing to review and recommend to the City Commission Schedule S, Historic Preservation, Sanford Land Development Regulations, Representative Antonia Gerli was present. She stated that the Historic Preservation Board is recommending approval as submitted. Ms. Gerli distributed samples of brochures from other jurisdictions, which are easy to read and understand, and the City would come up with similar brochures for the various topics so individuals would not have to read the entire Schedule S. Mr. Kutz distributed a list of items that he feels needs to be revised and some of the items were discussed in detail. In addition to the list, he stated that there needs to be a master list of approved materials that would be acceptable and there needs to be a section in Schedule S that would cover the appeal process if someone does not agree with the Historic Preservation Board's ruling. He also stated that he would like to have the words "alternate state of the art materials or products shall not be discouraged or denied where appropriate for the style of the structure" to be added to the schedule. Ms. Gerli stated that some of the new materials are listed in the new schedule but it's best not to have too much in the schedule so there wouldn't have to be administrative decisions. If there were a new material being used, the board would review it to see if it is a compatible material and the Secretary of Standards puts out new material lists. Mr. Skat stated that he would like to see allowance for alternative materials and allow some latitude on economic hardship in the residential area. Mr. Marder stated that this code is very much tailored to this historic district. The current code was developed for new communities and this new code is somewhat generic. The Historic Preservation Board does not have a problem working with different products. PLANNING & ZONING COMMISSION MINUTES — MEETING OF MAY 1, 2003 PAGE 5 Those present to speak were: Scott Singeisen, Chairman of the Historic Preservation Board. He stated that economic hardship issues would not be addressed any different than they are now. Mr. Singeisen addressed some of the items on Mr. Kutz' s list and stated that he would distribute a copy to each of the Historic Preservation Board members. Stephanie Powers, member of the Historic Preservation Board. She stated that she is concerned about people not being aware that they are in an historical district and feels schedule S is too restrictive. Steve Myers, member of the Historic Preservation Board. He stated that if the revisions are not approved, then the board would remain under the old code. The focus should be on the existing Schedule S and the proposed revisions and see what is best, not what we like. The revised Schedule S allows new materials to be approved. Regarding economic hardship, preservation is the least expensive alternative. Alec Then, member of the Historic Preservation Board. He stated that he is not opposed to adding new materials and a simple phrase could be included in the brochure advising individuals that new materials would be considered. We are not here to invent the code, we are just asking for them to be revised. Denny Gibbs, member of the Historic Preservation Board. She stated that the approval process for the Historic Board is very similar to the conditional use process. The board looks at the surrounding area when making a determination. She stated that she bought a home in the historic district because she thought there would be a certain level of integrity maintained. Barry Troutman. He stated that he recommends approval of this Schedule to the City Commission because it protects the neighborhood. Linda Kuhn, President of the Sanford Historic Trust. She stated that she recommends approval because it helps to preserve the integrity of the history of Sanford. The Mayor has told her that the two things that Sanford has are the Riverwalk and the Historic District. Mr. Skat moved to approve the amendments to Schedule S per Staff s recommendation with two additions - that the use of state of the art materials and products shall not be, discouraged where deemed appropriate by the Historic Preservation Board and economic hardship, after being presented, will be considered as a basis for variance to Schedule S within the residential district. Mr. Huber seconded. During the discussion, Mr. Skat requested that doors and windows be PLANKING & ZONING COMMISSION MINUTES — MEETING OF MAY 1, 2003 PAGE 6 added to the chart Antonia provided and Mr. Kutz requested that the recourse issue be added to Schedule S and Ms. Gerli stated that she would. Mr. Skat amended the motion to replace item E3 "the hardship is not related to cost" on page S 16 with "economic hardship, after being presented, will be considered as a basis for variance to Schedule S within the residential district." Mr. Huber seconded amended motion. Mr. Kutz and Mr. Yosefian opposed, all others for. Motion carried. CITIZEN PARTICIPATION. STAFF REPORTS. Mr. Marder presented a request for the temporary use of a "bag". sign over the existing freestanding sign at 1301 W. 25 Street for a maximum of 60 days in order to facilitate a name change and allow time for the construction of a new sign, which will comply with the new sign regulations. Mr. Lutz moved to approve the request. Mr. VonHerbulis seconded. All in favor. Motion carried. COMMISSIONERS REPORTS, Mr. VonHerbulis made a motion to allow Staff to approve temporary signs and sleeve cover signs for a maximum of 60 days or less. Mr. Kutz seconded. All in favor. Motion carried. Mr. Skat stated that he would like to revisit the sign regulations to ensure there will be consistency with the rest of US 17192 and with other jurisdictions. Mr. Robert read a letter from Gary Lowell regarding his membership on the board. Mr. Lowell would like to remain on the board during his 3 -month absence. The board agreed to rotate the alternates during Mr. Lowell's absence. Mr. Kutz stated that the board needs to review the parking regulations because of the parking waivers that are being granted. Mr. Skat stated that the apartment moratorium would be brought back in July for a recommendation to lift the moratorium. Also, the site plan for the Suncor Project will be submitted at the next meeting for review. PLANNING & ZONING COMMISSION MINUTES -- MEETING OF MAY 1 2003 PAGE 7 Mr. Robert reported that the City Commission approved the Joint Planning Agreement. Also, there is a 1 0-member selection committee that will be reviewing the applications for the City Manager's position and then will send their recommendations to the City Commission. Mr. Skat stated that the City Commission also granted Lowe's the right in/right out access. ADJOURNMENT. There being no further business, the meeting adjourned at 1 0:5 8 P.M. � Cam,